Job ID #31076: Procurement Specialist (2 vacancies)

City Of Hamilton; Hamilton; On-site; CAD 70,000 - 90,000; Full time

Job summary

The City of Hamilton is seeking a Procurement Specialist to manage complex procurement processes and ensure compliance with laws and regulations. This role involves providing expertise and guidance to client departments, negotiating with suppliers, and developing procurement strategies to enhance efficiency. The ideal candidate will have a strong background in public procurement, excellent communication skills, and the ability to work independently. Join us in contributing to one of Canada's largest cities and help us maintain the integrity of our procurement processes.

Qualifications

• Experience in public procurement preferred.
• Ability to exercise initiative, judgment, and technical decision-making.

Responsibilities

• Prepares and executes complex procurement processes, including tenders and contracts.
• Analyzes bid submissions comprehensively and manages large-scale procurement.
• Develops strategic procurement plans to maximize efficiency and cost-effectiveness.

Skills

Negotiation

Problem Solving

Analytical Skills

Communication

Research

Education

Bachelor’s degree or college diploma in public or business administration

Purchasing designation (e.g., CPPB, CSCMP)

Tools

Microsoft Office

Job description

Job ID #31076: Procurement Specialist (2 vacancies)

Join us to apply for the Procurement Specialist role at City of Hamilton.

Contribute to one of Canada's largest cities, known for its diverse economy, inclusive community, vibrant cultural scene, and natural beauty. Join our team of talented staff who embody values of service, courageous change, integrity, ownership, and engagement. Help us be the best place to raise a child and age successfully. #BeTheReason

• Job ID #31076: Procurement Specialist (2 vacancies)
• Union: CUPE Local 5167
• Job Description ID #: 219
• Close date: Interested applicants should apply online at www.hamilton.ca/city-council/jobs-city by 4:00 p.m. on May 28, 2025.
• Duration: 12 months, as this is a secondment opportunity.
• Internal applicants should apply with their work email. External applicants are considered after internal posting; only shortlisted candidates will be contacted.

Summary of Duties

Reporting to the Supervisor, Procurement Strategic Sourcing, the Procurement Specialist performs complex professional work in procurement analysis, compliance, and operations for the City. Assists in developing analytical tools, monitors compliance, and ensures procurement of goods and services aligns with laws, bylaws, and regulations.

General Duties

1. Prepares and executes complex procurement processes, including tenders, proposals, quotations, prequalifications, and contracts, following City’s Procurement By-law.
2. Provides procurement planning, expertise, and guidance to client departments, including specifications, terms of reference, and contract formation.
3. Shares knowledge of ethics, policies, procedures, and legislation, providing direction to staff across departments.
4. Analyzes bid submissions comprehensively.
5. Administers the purchase order system, ensuring compliance with policies and procedures.
6. Manages large-scale procurement and contract processes.
7. Addresses vendor performance issues and implements corrective actions.
8. Facilitates timely procurement in accordance with policies and laws.
9. Maintains integrity of the procurement process.
10. Develops strategic procurement plans to maximize efficiency and cost-effectiveness.
11. Researches market sources and vendors for competitive pricing.
12. Organizes and chairs commodity task groups, develops specifications, and conducts needs analysis.
13. Creates and provides training on procurement specifications and cost analysis.
14. Develops vendor performance criteria, tracks performance, and reports.
15. Prepares and evaluates proposals and tenders, recommending contract awards.
16. Negotiates with suppliers and represents the Procurement Section at meetings.
17. Communicates procurement policies to staff and interprets procedures.
18. Chairs evaluation meetings, guides the process, and conducts debriefs.
19. Ensures compliance during site meetings and reviews contract clauses.
20. Continuously reviews and improves procurement policies and procedures.
21. Prepares correspondence, reports, and presentations related to procurement.
22. Responds to inquiries from stakeholders and maintains work priorities.
23. Provides advice on requisition procedures and troubleshooting.
24. Adheres to health and safety legislation and policies.
25. Performs other related duties as assigned.

Qualifications

• Bachelor’s degree or college diploma in public or business administration or related field.
• Purchasing designation (e.g., CPPB, CSCMP) highly desirable; must obtain within five years.
• Experience in public procurement preferred.
• Ability to exercise initiative, judgment, and technical decision-making.
• Knowledge of management, business administration, and procurement principles.
• Research and documentation skills.
• Effective relationships with departments, peers, and vendors.
• Proficiency in Microsoft Office and related tools.
• Excellent communication skills.
• Ability to work independently, adapt procedures, and make decisions.
• Strong negotiation, problem-solving, and analytical skills.
• Attention to detail and integrity.

Note: The City is committed to inclusive hiring and provides accommodations during the recruitment process.