Job (Edmonton): Arts Administration Assistant – Freewill Shakespeare Festival

Theatre Alberta; Edmonton; On-site; CAD 21,000 - 26,000; Part time

Job summary

Theatre Alberta seeks an Arts Administration Assistant for the Freewill Shakespeare Festival in Edmonton to support daily office operations, handle inquiries, and assist Festival staff. Responsibilities include filing, reporting box office totals, building the patron mailing list, handling group bookings, and assisting the publicist with brochures, media contacts, and social media.

Hours are roughly noon to 5 PM, Monday to Friday, June 18 to July 27, 2012; preference given to returning

Qualifications

• High degree of organization and professional communication skills.
• Proficiency in Excel and Microsoft Word; understanding of arts administration and non-profit operations.

Responsibilities

• General administration, including acting as first contact for public inquiries during the Festival, as well as liaising with the onsite Festival staff when necessary.
• Daily office filing and reporting from the previous day’s totals at the Park, Tix on the Square liaising, general correspondence with the public, and analysis of box office statistics.
• Development of the Freewill mailing list from information gathered from patrons at the Festival.
• Take group-booking inquiries and provide information on special events during the festival, and liaise with the General Manager on the progress of sales in these areas.
• Assist the publicist with brochure distribution, media contact, and social networking online for the duration of the Festival.

Skills

Professional correspondence

Organizational skills

Communications skills

Arts administration understanding

Non-profit operations knowledge

Tools

Excel

Microsoft Word

Job description

Home » Blog » Job (Edmonton): Arts Administration Assistant – Freewill Shakespeare Festival

The Virgin Trial – Alberta Theatre Projects The Virgin Trial Alberta Theatre Projects

Directed by: Glynis Leyshon
Written by: Kate Hennig
Actors Pictured: Nigel Shawn Williams, Jamie Konchak, Emma Houghton, Conrad Belau & Sarah Orenstein
Set Design: Scott Reid.
Lighting Design: David Fraser
Costume Design: Heather Moore
Photo: Benjamin Laird

Photo Credits

Job (Edmonton): Arts Administration Assistant – Freewill Shakespeare Festival

Answering to the Free Will Players’ General Manager, the Arts Administration Assistant is responsible for general administrative duties relating to daily office operations for the duration of the Freewill Shakespeare Festival.

The ideal candidate will be a self‑motivated individual who possess a high degree of organization, professional correspondence and communications skills, proficiency in Excel and Microsoft Word, and a general understanding of arts administration and non‑profit operations.

Responsibilities include:

• General administration, including acting as first contact for public inquiries during the Festival, as well as liaising with the onsite Festival staff when necessary.
• Daily office filing and reporting from the previous day’s totals at the Park, Tix on the Square liaising, general correspondence with the public, and analysis of box office statistics.
• Development of the Freewill mailing list from information gathered from patrons at the Festival.
• Take group-booking inquiries and provide information on special events during the festival, and liaise with the General Manager on the progress of sales in these areas.
• Assist the publicist with brochure distribution, media contact, and social networking online for the duration of the Festival.

The Arts Administration Assistant will work from the Freewill office (inside the Milner Library).

Hours are approximately noon to 5:00 PM, Monday to Friday, for the duration of the Festival, June 18 to July 27, 2012.

Preference will be given to applicants who are returning post‑secondary students in an Administrative or Arts related program of study. We thank all candidates who apply in advance, however, only those selected for further consideration will be contacted.

Theatre Alberta does not necessarily endorse the organizations and/or individuals submitting Classified listings on our site. It is the responsibility of each patron using the Theatre Alberta Classifieds to research the integrity of the organizations who submit listings to which they are applying/responding and to verify specific information, especially pertaining to the job/audition listings and youth listings.