IT Project & Portfolio Management Specialist

VilrTech; Victoria; Hybrid; CAD 100,000 - 112,000; Full time

Job summary

The City of Victoria is seeking an IT Project and Portfolio Management Specialist to lead the IT project portfolio across multiple departments.

You will implement AGILE and traditional project management approaches, manage budgets and resources, and collaborate with stakeholders to deliver strategic objectives in a hybrid work environment.

Qualifications

• Undergraduate degree in computer science or a related field. (4 years)
• Master’s Certificate in Business Analysis or equivalent (126 hours)
• Project Management Institute Project Management Professional (PMP) or equivalent. (35 hours)

Responsibilities

• Lead, plan and monitor the IT project portfolio in a multi-stakeholder environment.
• Use AGILE and traditional methods to engage participants and monitor project progress.
• Coordinate resources, budgets and external vendors to ensure timely delivery.

Job description

Job description: IT Project and Portfolio Management Specialist Competition number: 24/216 Display range: internal / external Publication date: September 19, 2024 Application Deadline: October 10, 2024, 4:30 p.m. (Pacific Time) Department: Information Technology Position Type: Temporary – up to 11 months Working hours: Monday to Friday (35-hour work week) Salary: $58.40 per hour, pay grade 18 Job code: 4418 Employee Group: This is a CUPE Local 50 position Number of vacancies: 1

Victoria is a vibrant, diverse and sustainable capital city that prioritizes human well-being and the environment, and where the community feels valued, heard and understood. We offer a modern hybrid work environment with cutting-edge tools and are looking to attract creative, solution-oriented talent who are passionate about adding value to the City of Victoria.

Our IT Project and Portfolio Management Specialist works within the Business Solutions division of our Information Technology team. This position is responsible for IT projects of all sizes that impact all areas of the City, from our Finance team to our People and Culture team to our Housing team and beyond. The successful candidate will work closely with our skilled team of business analysts and developers, and collaborate with key stakeholders across all areas of the City to develop and deliver strategic objectives linked to our vision, standards and industry best practices, supporting business users, department managers, business process owners, clients and other key stakeholders. Whether leading projects, reporting on challenges or providing creative solutions to meet our City’s project needs, this role is critical to the success of the City’s IT projects. Our successful candidate will leverage DevOps and modern project and portfolio management solutions to ensure timely and efficient project delivery.

The City has also successfully deployed transformational hyperscale cloud technology solutions across the organization, and this role will play a key role in continuing that implementation. The City’s digital transformation depends on innovative and robust IT solutions, privacy and security by design, and the governance to support it all. We leverage SaaS, PaaS, and IaaS to ensure the right solutions are delivered efficiently, and we are preparing to deliver multiple large-scale opportunities with a focus on agility and scalability.

Our ideal candidate has a passion for excellence in working collaboratively with staff at all levels and has experience in project management, portfolio management and delivering new and disruptive technologies within a diverse organisation. If you are passionate about what you do and excited about delivering value in a hybrid work environment, we would love to hear from you!

Working from home The successful candidate for this position may be eligible to participate in a hybrid telework program, in accordance with the City’s telework policy.

These arrangements are determined with each employee and may be modified based on operational needs and policy direction.

POSITION FUNCTION

Lead, plan and monitor the IT project portfolio in a multi-stakeholder environment. Use traditional and AGILE methods and tools to engage participants, develop concrete results and monitor them until their completion while managing the budget and resource capacities.

MAIN FUNCTIONS

• Act as a project and portfolio management specialist for information technology projects.
• Research and analyze the needs of various projects and recommend project and portfolio management solutions to management.
• Analyze, prioritize and manage the project backlog and keep the list of approved projects as minimal and up-to-date as possible.
• Coordinate the IT project portfolio; assign and monitor project work to external consultants, vendors, and other IT positions.
• Coordinate all departmental, IT, and external resources to ensure timely and efficient implementation and completion of projects.
• Apply and adhere to project management principles and the system development lifecycle using a combination of AGILE and traditional methods.
• Oversee the consistency and viability of new additions to the project backlog to ensure there are no contradictions or overlaps with other backlog items, work already in progress, or infrastructure already in place.
• Communicate to stakeholders when backlog inclusion criteria are not met or when items need to be removed.
• Provide project advice and guidance to departments.
• Facilitate project meetings and workshops.
• Communicate project status and results through presentations and workshops.
• Represent the department on all company projects and committees as required.
• Regularly monitor project progress against key milestones and recommend interventions and opportunities as needed.
• Perform related tasks as required.

INDEPENDENCE

Work is generated by annual goals, budget and end user demands.

The work is evaluated by means of regular reports addressed to the manager. Issues such as major expenditures, system changes and resource/policy issues are discussed with the manager and accompanied by recommendations.

WORKING CONDITIONS

• Physical effort: Sit with your arms unsupported while you type on the keyboard. (often)
• Mental effort: Meeting multiple project deadlines with conflicting priorities. (often)
• Long periods of intense concentration when preparing reports, recommendations and monitoring the budget: (often)
• Visual/Auditory Effort: Focus on a variety of source data and computers for extended periods of time. (often)
• Working environment: Desk

KEY SKILLS AND ABILITIES

• Understand and apply project management principles and methods.
• Proficiency in several web-based project management and development solutions.
• Interpret related policies and regulations.
• Maintain accurate project and portfolio records.
• Establish and maintain effective working relationships.
• Prepare and present reports and training sessions.
• Deal effectively with outside agencies and vendors.
• Organize and prioritize the work of others.
• Managing conflicting priorities with limited resources.
• Summarize portfolio level progress and roadmaps to management.

Formal education, training and professional certification

• Undergraduate degree in computer science or a related field. (4 years)
• Master’s Certificate in Business Analysis or equivalent (126 hours)
• Project Management Institute Project Management Professional (PMP) or equivalent. (35 hours)

Experience

• 5 years of related experience, including experience in information technology, or an equivalent combination of education and experience.

OTHER

• May be required to replace someone in a more senior position.

The City of Victoria is committed to integrating equity, diversity, inclusion and accessibility into our programs, policies, spaces and services. Our goal is to cultivate a diverse and inclusive workforce that reflects the community we serve and aspire to become. Individuals who are Indigenous, racialized, immigrant, disabled, 2SLGBTQIA+ or face additional barriers are encouraged to apply. Accommodations will be available upon request throughout the application and selection process. If you need assistance, please email us at .