IT Project Management Office Analyst (Fixed Term)

Irving Oil; Saint John; On-site; CAD 65,000 - 85,000; Full time

Job summary

A leading company in the energy sector is seeking an IT Project Management Office (PMO) Analyst to enhance team effectiveness and manage various administrative functions for strategic projects. This fixed-term role offers an engaging work environment and competitive benefits, ideal for candidates with strong analytical skills and project experience.

Benefits

Access to fitness facility

Onsite nurse

Parking allowance

Flexible Benefits Plan

Wellness Support and annual allowance

Paid volunteer day

Qualifications

• Minimum 3 years of experience working in a projectized environment.
• Experience working within IT would be considered an asset.

Responsibilities

• Manage Project Portfolio Management (PPM) platform and perform administrative tasks.
• Liaise with Project Managers to address gaps and conduct QA audits.
• Capture and report on Project KPIs and metrics.

Skills

Analytical skills

Communication

Attention to detail

Education

Post-secondary education in IT, Engineering, Business Administration or Finance

Job description

As an IT Project Management Office (PMO) Analyst, you will play a vital role in supporting the smooth operation of the PMO by managing administrative functions and collaborating closely with the PMO Manager to ensure program objectives are achieved on schedule. Your goal will be to enhance team effectiveness by streamlining project tracking, maintaining organized documentation, and reinforcing project governance standards. Your success will be defined by your ability to foster operational efficiency, improve transparency across initiatives, and contribute to the consistent, timely delivery of strategic projects.

**This role is a fixed term role with an expected duration of 12 – 15 months**

What We Offer

• Work Environment – Work in our beautiful home office building with access to a fitness facility, onsite nurse, and a café
• Competitive Compensation – Includes a parking allowance
• Flexible Benefits Plan – In effect from day one and offers three levels of coverage to select from to meet your unique, personal needs
• Wellness Support – With an annual wellness allowance, paid personal care days and a 24/7 Employee & Family Assistance Program
• Opportunity to give back to some amazing causes in our community – Choose when and where to make an impact with a paid volunteer day, company volunteer opportunities, and a donation-matching program
  
  

Your Responsibilities

• Work with colleagues in the PMO team and provide high quality administrative support
• Manage Project Portfolio Management (PPM) platform, play the role of the Administrator (training will be provided) and perform various bookkeeping, administrative tasks, performing ad hoc analysis and reporting as required
• Conduct QA audits (stage gate reviews), document results and identify missing requirements for stage gate to be passed
• Liaise with the Project Managers and project teams to address discovered gaps
• Issue post-project satisfaction surveys, collect and analyze responses
• Capture, track and report on Project KPIs and metrics, as well as internal audit performance, highlighting variances and initiating required corrective actions where applicable
• Perform the role of a Project Coordinator for small initiatives – create a project charter, develop milestone schedule, document project issues/risks, maintain budget, report project status ensuring the project stays on track, maintain the repository of project artifacts
• Monitor the progress of assigned projects, secure required project approvals and track, assign and follow-up on required action items for projects and initiatives, through to completion
• Plan meetings and organize project logistics and document and circulate meeting minutes to relevant stakeholders ensuring high quality and accuracy of records
  
  

Your Skills

• Strong analytical skills
• Proven ability to maintain good working relationships with team members and program stakeholders
• Strong verbal and written communication skills
• Ability to manage multiple priorities and deadlines / proven ability to meet hard deadlines
• Strong attention to detail
• Knowledge of MS Office applications (e.g., Excel, Teams, PowerPoint, etc.)
  
  

Your Experience

• Post-secondary education in IT, Engineering, Business Administration or Finance
• Minimum 3 years of experience working in a projectized environment
• Experience working within IT would be considered an asset
  
  

Irving Oil is committed to supporting a diverse and inclusive work environment. We thrive on the good energy that’s created when our people from different backgrounds, identities, cultures and experiences share their unique perspectives. Diversity is key to our success and inclusion is everyone’s responsibility.

Job Requirements - Work Experience

Business

Job Requirements - Education

Diploma / Certification: Administration