IT Procurement Specialist/Warehouse Coordinator

IT Procurement Specialist/Warehouse Coordinator

This hybrid role of a Procurement Specialist/Warehouse Coordinator is responsible for generating revenue by responding to our customers’ product requests with accuracy, timeliness, oversight, and coordination of various aspects of the inventory management lifecycle and an understanding of VC3’s standards. As a key member of the team, the Procurement Specialist/Warehouse Coordinator will be responsible for supporting the business in a variety of activities. These include order processing, communication, invoicing, and inventory management. Your keys to success will be to develop a rapport with vendors, process orders quickly and accurately, assist in the continual improvement of product delivery, troubleshoot roadblocks, and deliver excellent overall service.

Key Responsibilities:

• Physically receiving and shipping product
• Receiving POs, updating SO and tickets in our ERP system
• Maintaining accurate inventory levels and preparing regular inventory reports
• Keeping shipping, receiving, and inventory areas organized
• Perform the RMA process to procure replacement products from manufacturers and vendors
• Assist with managing accounts payable
• Escalate manufacturer and vendor grievances as needed
• Working with vendors to maintain viable, positive relationships
• Continuous effort to improve efficiency in shipping, receiving, and inventory operations
• Warranty service and license implementation validation as part of the PO receiving process
• Assist in disposition of recyclable equipment
• Provide a timely response and guidance to procurement requests
• Prepare and process purchase orders, ensuring accuracy and compliance with company policies and procedures
• Manage the purchasing and receiving process within the ERP system
• Identify and evaluate potential suppliers, negotiate prices, and manage the procurement process for goods and services needed by the company
• Develop and maintain relationships with vendors, monitor their performance, and ensure timely delivery of goods and services
• Maintain product listing, with price and cost information, in the ERP system
• Manage the deal registration and bid request/escalation process
• Monitor inventory levels, track usage patterns, and initiate replenishment orders to maintain optimal stock levels
• Conduct cost analysis and comparisons to identify cost-saving opportunities
• Assist with Domain/SSL/Warranty renewals and maintain documentation
• Fulfill licensing requests for Microsoft CSP/NCE/Azure and additional software

Skills, Knowledge and Expertise:

• 3 years’ experience IT Procurement and Warehouse Management
• General understanding of SMB networks and what their needs are
• In-depth knowledge of IT products and services
• Proficient with general office applications
• Process driven and attention to detail: accuracy in performing procurement responsibilities
• Strong organizational, presentation, and customer service skills
• Skill in preparing written communications and materials
• Ability to multi-task and adapt to changes quickly
• Self-motivated with the ability to work in a fast-moving environment

Additional Responsibilities:

• Collaborate across all departments to maximize overall client satisfaction
• Maintain an in-depth knowledge of the products and services that we offer
• Maintain accurate and up to date documentation through the change management processes
• Attending training & team meetings as required
• Job Shadow other team members to ensure the ability of providing coverage for other team members
• Identify opportunities to streamline processes, improve efficiency, and implement best practices within the purchasing function
• Ensure compliance with regulatory requirements, ethical standards, and company policies in all purchasing activities
• Maintain accurate records of purchases, contracts, and vendor communications for audit and reporting purposes
• Additional duties as required

Thank you for your interest in VC3. We appreciate all applications; however, only those candidates selected for an interview will be contacted.

About VC3

VC3 offers Managed IT Services, Private Cloud Services, Hosted VoIP, Custom Web Applications, SharePoint Consulting, and Website Design & Hosting.

VC3 has more than 25 years of experience providing a full range of Information Technology Solutions and Services to hundreds of municipalities and organizations throughout the United States and Canada.