IT Procurement & Payables Administrator

Job Description:

On behalf of our client, Affinity is seeking a detail-oriented and organized IT Procurement & Payables Administrator. The IT Procurement & Payables Administrator will be responsible for processing all invoices and payments, ensuring accuracy and timeliness, and coordinating the procurement of products and services for IT operations and projects. This role requires analytical, problem-solving, and organizational skills, as well as the ability to work collaboratively with individual contributors and leaders.

Key Responsibilities:

Payables

• Receive, review, and verify invoices for accuracy and completeness of documentation and appropriate treatment of taxes.
• Coordinate invoice cost allocations between cost centers where appropriate.
• Gather invoice approvals and validate that they meet financial policies.
• Monitor shared mailbox and address inquiries.
• Resolve invoice discrepancies and issues.
• Escalate processing for late payments.
• Reconcile vendor statements of outstanding balances.
• Monitor and track credits and apply them to invoices.
• Train approvers on the approval process and accounting system.
• Document standard operating procedures and processes.
• Assist with quarterly accruals and generate reports related to payables activities.
• Adhere to policies and practices outlined by Finance.

Procurement

• Communicate purchase orders to vendors.
• Review and confirm closure of inactive purchase orders.
• Onboard vendors for electronic payments.
• Maintain vendor and contract files and records.

Qualifications:

• Bachelor’s degree in accounting, finance, business administration, or related field.
• Strong attention to detail, accuracy, and completeness.
• Excellent organizational and time management skills.
• Ability to work independently and as part of a team.
• Excellent verbal and written communication skills; comfortable communicating with senior leaders and exercising strict confidentiality.
• Problem solver with flexibility to pivot in a dynamic, fast-paced environment.
• Experience using accounting software, Microsoft Office applications (Outlook, SharePoint, Excel), DocuSign, Smartsheet is an asset.

Top Skills Necessary:

• 1-2 years of experience in accounts payable and procurement, preferably in an IT environment.
• Payables – 2+ years of experience in payables, including uploading and matching invoices to purchase orders, data entry/validation in the accounting system, and reviewing and verifying invoices.
• Procurement – 2+ years of experience, including creating and processing purchase orders and obtaining quotes from vendors.

Affinity Earn:

Know someone who’s great for this or any of our open roles? Earn up to $4,000/year for each successful referral through Affinity Earn. You can also earn up to $50,000 for helping us find new clients. Learn about our referral program at https://affinity-group.ca/earn/ or browse our jobs & follow us at LinkedIn.

About Affinity:

Affinity Group is a technology and business consulting and services company. We believe in creating long-term relationships between clients and consultants that foster mutually beneficial partnerships. Affinity is an equal opportunity employer, celebrating diversity and committed to an inclusive environment for all employees. All employment decisions are based on qualifications, merit, and business need.

For more information, visit www.affinity-group.ca.

Job Number: 11990