IP Patent Admin — Hybrid, Detail‑Driven Support

Gowling WLG International; Vancouver; On-site; CAD 52,000 - 64,000; Full time

Benefits offered by this job

Health, dental, and mental health—100%

Vacation days and hybrid work

Parental leave top-up

Retirement savings plan with employer

Disability, life, accident & critical-

Employee & Family Assistance Program

Job summary

Gowling WLG in Vancouver seeks a full-time Legal Administrative Assistant for the Patents group within the Intellectual Property department. The role supports patent, trademark, and design matters with strong attention to detail and organizational skills.

Requirements include IP experience, a Legal Administrative Assistant Diploma, and proficiency with Microsoft Office. The firm offers diverse IP practice and a collaborative culture.

Qualifications

• Experience in Intellectual Property is required.
• Canadian and Foreign Patent experience preferred.
• Legal Administrative Assistant Diploma from a recognized post‑secondary institution.

Responsibilities

• Prepare legal documents, letters, memos and other documents per precedents and instructions.
• Organize and expedite workflow for the professional’s practice; initiate follow-up actions.
• Manage diary systems and databases to meet deadlines.
• Support the professional by handling administrative detail and billing.
• Coordinate document flow between legal professionals, internal/external contacts and clients.
• Other duties as assigned.

Skills

Verbal and written communication

Problem solving

Interpersonal skills

Education

Legal Administrative Assistant Diploma

Tools

Microsoft Office Suite

Job description

Gowling WLG in Vancouver seeks a full-time Legal Administrative Assistant for the Patents group within the Intellectual Property department. The role supports patent, trademark, and design matters with strong attention to detail and organizational skills.

Requirements include IP experience, a Legal Administrative Assistant Diploma, and proficiency with Microsoft Office. The firm offers diverse IP practice and a collaborative culture.