IP Litigation Assistant — Hybrid Work Arrangement

Marks & Clerk; Toronto; Hybrid; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Hybrid work model

RRSP 4% matching after probation

Extended health and dental care

Job summary

Marks & Clerk Canada is seeking a skilled Legal Assistant to support IP litigation actions and coordinate with the Co-Head of Litigation. The role requires meticulous administration, document management, and liaison with federal and provincial courts; a hybrid work arrangement is in place to balance office and remote tasks.

The successful candidate will have a Legal Assistant Diploma, 3–6 years in IP litigation, and strong proofreading and organization skills.

Qualifications

• Legal Assistant Diploma is required.
• Minimum 3 to 6 years in a litigation role working in an IP environment, including experience liaising with the Federal Court.
• Experience working with the Ontario Courts is an asset.
• Excellent proofreading and organisational skills with a high level of accuracy.

Responsibilities

• Assisting with the preparation, formatting, service, filing, and management of court documents in accordance with applicable court rules and practice directions.
• Coordinating and tracking service of documents, filing confirmations, undertakings, and litigation deadlines.
• Maintaining litigation calendars, including limitation periods, motion schedules, discovery deadlines, pre-trial conferences, and trial dates.
• Preparing and organizing electronic and hard-copy motion, hearing, and trial materials.
• Assisting with the preparation of books of authorities, compendiums, motion records, application records, and hearing briefs.
• Assisting law clerk(s) to liaise with and book Court dates; assisting with preparing court forms, pleadings, and other court documents, as required.
• Coordinating with process servers, court reporters, transcription services, eDiscovery vendors, experts, and external service providers.
• Managing large volumes of documentary evidence, productions, and correspondence.
• Managing due dates and filing deadlines; maintaining filing system for documents; compiling and organizing materials.
• Serving as a primary administrative contact for clients, experts, consultants, opposing counsel, and court offices.
• Opening new matters, preparing engagement documentation, monitoring retainer requirements, and maintaining matter records.
• Managing client administrative and billing requirements, and conflict searching.
• Assisting lawyers with client reporting requirements, budget tracking, and matter status updates.
• General practice administration, including preparing routine correspondence, processing client invoicing and third-party payables (e.g., experts and consultants), and expense reimbursement.
• Assisting with organizing work schedules by maintaining calendar and contacts, scheduling appointments, and coordinating travel arrangements.
• Supporting business development initiatives, including preparing client presentations, pitches, and other legal publications, as requested.
• Demonstrates exceptional attention to detail, organizational skills, and ability to manage competing priorities in a deadline-driven environment.

Skills

Proactive

Organized

Proofreading

Attention to detail

Education

Legal Assistant Diploma

Tools

iManage

Job description

Marks & Clerk Canada is seeking a skilled Legal Assistant to support IP litigation actions and coordinate with the Co-Head of Litigation. The role requires meticulous administration, document management, and liaison with federal and provincial courts; a hybrid work arrangement is in place to balance office and remote tasks.

The successful candidate will have a Legal Assistant Diploma, 3–6 years in IP litigation, and strong proofreading and organization skills.