IP Coordinator

Smart & Biggar; Ottawa; On-site; CAD 53,000 - 62,000; Full time

Job summary

Smart & Biggar is seeking a bilingual IP Coordinator to join its Applications team in Ottawa. You will prepare and file correspondence with the Canadian Intellectual Property Office and coordinate with clients on patent matters.

The role requires 2-4 years of relevant legal experience, fluency in French and English, and strong organizational and communication skills. Proficiency with MS Office and a proactive approach are essential, with the firm offering a stable, long-term opportunity in a

Qualifications

• 2-4 years of experience in a legal or professional services environment. Previous experience in intellectual property would be an asset
• Proficiency in French and English
• Excellent interpersonal and communication skills, including the ability to deal directly with clients and all levels of staff
• Strong attention to detail, highly organized, ability to handle multiple priorities in a fast-paced environment and proactive
• Highly proficient in MS Office and ability to learn new software and technology quickly

Responsibilities

• Prepare and file basic correspondence with the Canadian Intellectual Property Office (CIPO)
• Draft letters and prepare client invoices
• Acknowledge new patent applications and coordinate with clients as required
• Ensure due cases are completed by the team on a daily basis
• Perform general administrative tasks including preparation of billings
• Other duties may be assigned or amended as required

Skills

Bilingual: French & English

MS Office proficiency

Excellent communication

Job description

What We Do.

Smart & Biggar has been at the forefront of intellectual property (IP) and technology law for over 125 years. We practice in every area of IP on behalf of an exceptional international clientele, and we are consistently ranked as Canada's leading IP firm. We are committed to hiring people with different backgrounds and experience, who represent the best talent in their field.

What We Do.

Smart & Biggar has been at the forefront of intellectual property (IP) and technology law for over 125 years. We practice in every area of IP on behalf of an exceptional international clientele, and we are consistently ranked as Canada's leading IP firm. We are committed to hiring people with different backgrounds and experience, who represent the best talent in their field. We are part of the IPH Group, a network of member firms working throughout ten IP jurisdictions, with clients in more than 25 countries. IPH member firms employ a highly skilled multidisciplinary team of over 1,200 people in Australia, Canada, China, Hong Kong SAR, Indonesia, Malaysia, New Zealand, Philippines, Singapore and Thailand. IPH supports a diverse client base of Fortune Global 500 companies, multinationals, public sector research organizations, SMEs and professional services firms worldwide. We are passionate about what we do and what we can achieve. The IPH Group is committed to promoting and maintaining a workplace culture of shared respect across companies to enable us all to feel valued and be the best we can be.

The Opportunity.

We are currently looking for a bilingual IP Coordinator to join our Applications team. In this role, you will work with the team responsible for preparing and filing correspondence with the Canadian Intellectual Property Office. This role will fill an existing vacancy.

Responsibilities.

• Prepare and file basic correspondence with the Canadian Intellectual Property Office (CIPO)
• Draft letters and prepare client invoices
• Acknowledge new patent applications and coordinate with clients as required
• Ensure due cases are completed by the team on a daily basis
• Perform general administrative tasks including preparation of billings
• Other duties may be assigned or amended as required

Qualifications, Competencies And Experience.

• 2-4 years of experience in a legal or professional services environment. Previous experience in intellectual property would be an asset
• Proficiency in French and English
• Excellent interpersonal and communication skills, including the ability to deal directly with clients and all levels of staff
• Strong attention to detail, highly organized, ability to handle multiple priorities in a fast-paced environment and proactive
• Highly proficient in MS Office and ability to learn new software and technology quickly

Compensation.

The base salary for this role will be positioned between $53,000 - $62,000 taking into consideration factors such as location, job-related knowledge, prior experience, qualifications, and internal equity.

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Our recruitment process uses AI-enabled tools to assist with the assessment of applications based on job-related criteria. These tools do not make the final decisions. All decisions related to screening, interviewing and selection are made by our Talent Acquisition and hiring teams.

Smart & Biggar is a proud member of the Law Firm Diversity and Inclusion Network (LFDIN), working to promote diversity and encourage a culture of inclusion in our Firm and the broader legal profession.

We welcome applications from all qualified individuals. Accommodations are available on request for candidates taking part in all aspects of the selection process.

We thank all applicants in advance for their interest; however, only those candidates selected for an interview will be contacted.