IP Contract Administrator

classicfls; Toronto; On-site; CAD 48,000 - 70,000; Full time

Job summary

Classic Fire + Life Safety in Toronto is seeking a Contract Administrator to support project finance activities for interior projects. You will ensure accurate setup of job codes and contracts, manage payment schedules, and generate reports for corporate finance.

The role requires 1–3 years of finance experience, a college diploma, strong communication, and proficiency in MS Office; knowledge of Acumatica is a plus, and you will collaborate with stakeholders to keep projects on track.

Qualifications

• 1 to 3 years of experience in finance.
• College Diploma or Equivalent.
• Strong interpersonal and communication skills with the ability to communicate across all levels.
• Proactive team player with a strong work ethic.
• Ability to work under pressure and meet deadlines.
• Detail-oriented with good data entry, time management, and organizational skills.
• Proficient in MS Word, Excel, and Outlook.

Responsibilities

• Set up project codes and contracts accurately.
• Manage and advise payment schedules to stakeholders.
• Provide timely reports to corporate finance and project stakeholders.
• Administer and assist in contract administration.
• Create customer accounts and payment schedules; follow up with customers.
• Complete invoicing, credit and billing tasks.
• Update customer master data.

Skills

Finance experience

Interpersonal skills

MS Office

Acumatica

Team player

Attention to detail

Education

College Diploma

Tools

Acumatica

Job description

Company Description

Thank you so much for considering our company in your career search! Classic Fire + Life Safety is a leader in the fire protection and life safety industry because of our talented, knowledgeable, and motivated staff. We know that it is our people who make the difference, and we are looking to grow our team of passionate professionals. Interested in joining us?

Our goal is to partner with our customers, to ensure their building, and the people in them are safe, from new building construction activities, modernization activities, and demand for system upgrades, through to preventative maintenance and service.

Why join the Classic team?

• CFLS is a caring company who values our staff.
• CFLS is local and is part of the community.
• CFLS is a full-service fire protection contractor.
• A great working environment with opportunities for career advancement.
• Comprehensive Group benefits.
• Educational assistance program.
• Employee referral bonus program.

Job Description

The Contract Administrator supports financial activities for CFLS interior projects. The incumbent will ensure accuracy in projects set up, invoice and credit along project progressions and report generation in reporting to corporate finance.

• Ensure job codes and projects are set up accurately in accordance with project contracts
• Manage and advise payment schedules to stakeholders
• Provide timely reports to corporate finance and project stakeholders
• Administer and assist in contracts
• Create customer accounts, payment schedules, and follow up with customers
• Complete Invoice, credit and billing tasks
• Update customer master data.
• Perform other duties and responsibilities as required.

• 1 to 3 years of experience in finance; and
• College Diploma or Equivalent.
• Strong interpersonal and communication skills (both written as well as verbal) with the ability to communicate with all levels of the organization in a professional, competent manner.
• Team players with a positive attitude who takes initiative and have a strong work ethic.
• Ability to work well under pressure and meet deadlines.
• Excellent attention to detail, data entry, time management and organizational skills.
• Computer literacy, including effective working skills of MS Office: Word, Excel, Outlook.
• Acumatica system experience would be considered an asset

We thank all applicants who apply, but only those candidates who meet the above qualifications will be contacted for an interview.