Invoicing Specialist

Stinson Design; Toronto; Hybrid; CAD 50,000 - 70,000; Full time

Job summary

A visual communications consultancy in Toronto is looking for an Invoicing Specialist to maintain accurate financial records. Responsibilities include data management in CRM systems and accounts receivable. Ideal candidates will have a Bachelor's degree in Finance, relevant experience, and proficiency in QuickBooks and Excel. This position offers hybrid work, combining in-office and remote work options, and extensive health and dental benefits.

Benefits

Extended dental & health benefits

Snacks in the office

Pet-friendly office

Qualifications

• 1-2 years of experience in a similar role.
• Proficiency in MS Office, Excel, and Google Sheets.
• Experience with Pipedrive is a plus.

Responsibilities

• Update, input, manage, and validate data in the CRM system.
• Prepare bank reconciliations and manage accounts receivable.
• Ensure accurate project data entry across multiple platforms.

Skills

Attention to detail

Organizational skills

Self-motivation

Proficiency in QuickBooks Online

Proficiency in MS Office and Excel

Education

Bachelor's degree in Finance or Accounting

Tools

Pipedrive

Google Sheets

QuickBooks Online

Job description

JOB DESCRIPTION

As an invoicing specialist, your primary responsibilities will include updating, inputting, managing, and validating data loaded into the CRM system (Pipedrive). You will also prepare bank reconciliations, manage accounts receivable, and provide general office assistance as needed. The ideal candidate will be detail-oriented, organized, and self-motivated.

SOME OF YOUR RESPONSIBILITIES

• Ensure accurate project data entry across multiple platforms, including the Sales CRM tool, production management software, and Excel sheets.
• Track and record all CRM invoicing data in detail.
• Manage the accounts receivable process.
• Review client billings, ensure correct billing amounts, reconcile discrepancies, respond to client inquiries, and prepare invoice corrections.
• Send weekly invoices to clients via QuickBooks Online.
• Input customer and account data from source documents within specified timeframes.
• Review data for errors or deficiencies, correct issues, and verify outputs.
• Maintain data accuracy by reviewing, correcting, deleting, or re-entering data as needed.
• Follow company policies and procedures, reporting any needed changes.
• Protect customer information and maintain confidentiality.
• Respond to information queries and access relevant files.
• Adhere to data integrity and security policies.
• Ensure proper use and maintenance of office equipment.

QUALIFICATIONS

• 1-2 years of experience in a similar role.
• Bachelor's degree in Finance or Accounting is preferred.
• Proficiency in QuickBooks Online, MS Office, Excel, and Google Sheets.
• Experience with Pipedrive is a plus.
• Attention to detail and ability to follow procedures.
• Openness to feedback and adaptability.

ABOUT US

Stinson Design is a visual communications consultancy with a diverse, talented team. We foster a culture of excellence, growth, and creativity, delivering top-tier work to clients worldwide.

Our team includes creative, strategic, and critical thinkers who transform complex information into compelling stories. We innovate in PowerPoint design, creating engaging, animated presentations. View our work at http://stinson.co/portfolio.

If you want to work with renowned brands, help launch emerging brands, or grow your skills in a dynamic environment, this role may be for you.

WORK LOCATION

Hybrid: Downtown Toronto / Home Office (3 days in-office, 2 days remote)

WHAT WE OFFER

• Extended dental & health benefits, hybrid work, snacks, pet-friendly office.
• We welcome applications from candidates who may not meet all criteria but are eager to learn.
• We are committed to diversity, inclusion, and equity. Please contact us for accommodations during the recruitment process.