Invoice data entry coordinator

Randstad Canada; Montreal; On-site; CAD 45,000 - 55,000; Full time

Job summary

Randstad Canada is searching for a detail-oriented Invoice Processing Coordinator. This role involves managing invoices from retail partners while ensuring compliance with contracts and approval procedures. You will collaborate closely with the finance team, utilizing tools like Vistex and Power BI. If you are organized and motivated, we encourage you to apply!

Benefits

Weekly insurance benefit of $10

Affordable insurance starting from day one

Access to an in-office cafeteria

Gym facilities available on-site

On-site clinic access

Two-week vacation plus 5 paid sick days

Qualifications

• Experience in invoice processing and coding is a plus.
• Ability to follow structured workflows.
• Proficient in using financial systems.

Responsibilities

• Review incoming invoices for accuracy and contract compliance.
• Obtain approvals from Key Account Managers before processing.
• Process invoices in Vistex, ensuring data completeness.

Skills

Attention to detail

Organizational skills

Communication skills

Education

Experience with Vistex

Bilingual in French and English

Tools

Microsoft Excel

Power BI

Microsoft Outlook

Job description

We’re seeking a detail-oriented and organized Invoice Processing Coordinator to manage and process invoices from our retail partners using the internal Vistex system. In this role, you will ensure invoices match our contracts, follow approval procedures, and are coded accurately for our finance records.

You will collaborate closely with Key Account Managers and the finance team to maintain accuracy and up-to-date records. Your work will support our financial tracking and reporting.

Advantages

• Weekly insurance benefit of $10
• Affordable insurance starting from day one
• Access to an in-office cafeteria
• Gym facilities available on-site
• On-site clinic access
• Two-week vacation plus 5 paid sick days

Responsibilities

• Review incoming invoices for accuracy and contract compliance
• Obtain approvals from Key Account Managers before processing
• Follow procedures for invoice coding, using tools like Power BI for reference
• Submit invoices via email to the Vistex inbox for scanning
• Process invoices in Vistex, ensuring data completeness
• Maintain records of processed claims for audit purposes
• Notify the Finance Manager upon invoice processing, sharing claim numbers
• Use standardized templates for communication
• Work with teams to resolve discrepancies

Qualifications

• Excellent attention to detail and accuracy
• Experience with financial systems, preferably Vistex
• Proficient in Microsoft Office, especially Outlook, Excel, Power BI
• Strong organizational and communication skills
• Ability to follow structured workflows
• Experience in invoice processing and coding is a plus
• Bilingual in French and English is required

Summary

If you are detail-oriented, motivated, and seeking a long-term career opportunity, we encourage you to apply!

Send your resume to: [e-mail]