Inventory Control Specialist

Varius Business Solutions; Vaughan; Hybrid; CAD 60,000 - 80,000; Full time

Benefits offered by this job

Performance bonuses

Paid time off including birthday

Leadership development programs

Collaborative team culture

Job summary

Varius Business Solutions is seeking an Inventory Control Specialist to own the inventory count schedule, resolve variances, and keep SAP and WMS data accurate. You’ll work across Receiving, Material Handlers, and the Inventory Analyst to fix discrepancies and improve controls.

Successful candidates will be detail oriented, analytical, and capable of communicating results clearly while supporting continuous improvement in a fast-paced warehouse environment.

Qualifications

• Education or training in business, supply chain, inventory, or management.
• Inventory experience in a warehouse environment.
• Hands on warehouse WMS experience.
• SAP experience is a strong asset.
• Proficient in Microsoft Excel.
• Experience operating reach or forklift equipment.
• Experience auditing and guiding the work of others.
• Strong communication, analytical, and time management skills.
• Supply Chain certificate, or inventory leadership experience, is an asset.

Responsibilities

• Own the inventory count schedule and ensure daily/monthly targets are met.
• Investigate, adjust, and report variances with clear results.
• Use SAP and the WMS to review reports and keep inventory status current.
• Analyze processes and identify opportunities for improvement.
• Coordinate with Receiving, Inventory Analyst, and Material Handlers on counts and discrepancies.

Skills

Attention to detail

Analytical

Time management

Strong communication

Education

Supply Chain certificate

Tools

SAP

WMS

Microsoft Excel

ERP exposure

Reach forklift

Job description

We are seeking a detail oriented and analytical Inventory Control Specialist to join our operations team. You'll own the inventory count schedule, investigate and resolve variances, and keep inventory status accurate and up to date in SAP and our WMS.

This role sits at the centre of our warehouse operations. Accurate inventory drives on time, in full delivery for our clients, and you'll work alongside Receiving, Material Handlers, and our Inventory Analyst to find the root cause of discrepancies and fix them quickly. You'll also have the opportunity to spot where our processes and controls can improve, and help put those improvements in place.

Success in this position is defined by accuracy, timeliness, and clear communication. If you're a motivated self starter with inventory and WMS experience who enjoys solving problems in a collaborative team, this may be the opportunity for you.

Role Purpose

Assess inventory counts, variances, status, reconciliation, and consolidation, and communicate and report results while working to resolve issues daily. This role meets ongoing warehouse operational needs by keeping inventory accurate and well managed, preventing the inefficiencies, inaccuracies, and KPI misses that result when inventory is not controlled properly.

Key Responsibilities

Inventory Counts and Reconciliation

• Research, schedule, and reconcile daily inventory count assignments
• Own the inventory count schedule and ensure daily and monthly cycle count targets are met
• Assign count work or actively count to keep the schedule on track
• Investigate, adjust, and report variances, reviewing and discussing results as needed
• Reconcile and close monthly inventory discrepancies

Systems and Reporting

• Use SAP and the WMS to review reports and data, keeping cycle counts and inventory status accurate and up to date
• Communicate results, risks, and implications to the Manager of Operations
• Maintain a high standard of data accuracy and documentation discipline

Process Improvement

• Analyze current processes and controls and identify opportunities for improvement
• Plan time and resources effectively to complete tasks and meet deadlines
• Plan and lead team discussions on inventory results and improvements
• Partner with Receiving to troubleshoot inventory issues and variances
• Work with the Inventory Analyst on counts, variance resolution, and reporting
• Coordinate count support with Material Handlers and day to day inventory administration with Administrative Support
• Follow up with external contractors to resolve discrepancies
• Take part in occasional meetings and discussions with clients as needed

What Success Looks Like

0 to 3 Months

• Learn our processes and systems and build relationships with the teams
• Build a solid understanding of our systems and inventory principles
• Become comfortable using warehouse MHE, including reach equipment and WMS scanners
• Ask questions and begin mapping key performance improvement ideas
• Show early wins through quick results, a clear understanding of the role, and a plan to act on identified opportunities

3 to 6 Months

• Fully reach targets and results, completing tasks and reconciling inventory monthly
• Complete the count process and troubleshoot issues with minimal to no support
• Own the process and tasks, managing to the schedule while proactively improving processes and results
• Consistently meet KPI targets

6 to 12 Months

• Operate efficiently and effectively, with all targets and reports meeting standards
• Manage a fixed schedule volume at a timely pace, meeting monthly completion targets
• Maintain inventory accuracy and cycle count schedule adherence to target, supporting OTIF performance
• Manage all systems, workflows, and reporting confidently and independently

Required Experience

• Education or training in business, supply chain, inventory, or management
• Inventory experience in a warehouse environment
• Hands on warehouse WMS experience
• Some ERP exposure required; SAP experience is a strong asset
• Good to very good proficiency in Microsoft Excel
• Experience operating reach or forklift equipment
• Experience auditing and guiding the work of others
• Strong communication, analytical, and time management skills
• Strong attention to detail with a timely approach to the work
• A motivated self starter who is clear on process and steps
• A Supply Chain certificate, or inventory leadership experience, is an asset
• Primarily office based (approximately 70%) with regular time on the warehouse floor (approximately 30%)
• Steady work pace with yearly seasonality; peak period runs January through March
• Approximately 50% collaborative, 50% independent work
• Occasional travel to other nearby warehouse locations

This role requires strong analytical skills, attention to detail, and consistent follow through in a collaborative and structured environment.

Compensation and Benefits

• Performance based bonuses linked to individual results
• Paid time off, including your birthday
• Cross training and leadership development programs, with potential progression into supervision or management
• A collaborative, supportive team culture with accessible, transparent leaders

Position Type: Replacement

We thank all applicants; however, only selected candidates will be contacted.

Accommodations are available throughout the hiring process.

AI is not used in screening or selection.