Inventory Associate (Aylmer, ON)

Galaxie-Brands-Corporation; Hamilton; On-site; CAD 42,000 - 62,000; Full time

Job summary

Galaxie Brands is hiring an Inventory Associate to support accuracy, traceability, and reporting across cannabis materials, WIP, finished goods, packaging components, consumables, and operational supplies. You will work with Production, Quality, Compliance, and Operations to ensure transactions are recorded and records remain audit-ready.

The role emphasizes inventory control, reporting, and collaboration to resolve discrepancies, with a focus on regulatory compliance and continuous improvement.

Qualifications

• Diploma, Advanced Diploma, or Bachelor’s degree in Supply Chain, Logistics, or related field.
• Minimum 1 year of experience in supply chain, inventory control, warehouse operations, inventory management, logistics, manufacturing, or related environment.
• Experience with inventory transactions, inventory reconciliations, cycle counts, inventory investigations, or inventory reporting is preferred.
• Working knowledge of ERP systems is required.
• Experience with Elevated Signals or similar ERP, inventory management, warehouse management, or manufacturing systems is strongly preferred.
• Strong proficiency in Microsoft Excel and Microsoft Office applications.
• Experience in cannabis, pharmaceutical, food, manufacturing, or other regulated industries is considered an asset.

Responsibilities

• Maintain accurate inventory records for cannabis materials, WIP, finished goods, packaging components, consumables, and operational supplies.
• Review inventory transactions to ensure activities are recorded accurately and in a timely manner.
• Identify, investigate, and expedite inventory discrepancies as they arise.
• Work with Production and other departments to resolve inventory variances and improve inventory accuracy.
• Perform routine inventory reconciliations, cycle counts, and inventory verification activities.
• Monitor hold, quarantine, returned, and aged inventory to ensure timely review and disposition.
• Coordinate with QA, Compliance, and Operations teams to facilitate inventory disposition activities and ensure records reflect material status.
• Maintain inventory records that are complete, accurate, and audit ready.
• Generate and maintain inventory reports and supporting records.
• Support CTLS inventory reporting and B300 reporting activities with QA/Compliance teams.

Skills

Attention to detail

Analytical thinking

Time management

Independent worker

Education

Diploma/Advanced Diploma/Bachelor's in Supply Chain or related field

Tools

Elevated Signals ERP

ERP systems

Excel

Inventory software

Job description

Our story is one of relentless innovation and leadership. We observed the success of automation in other consumer packaged goods industries and saw an opportunity to bring those transformative technologies to cannabis manufacturing. By integrating advanced automation and industry disruption practices, we set out to lead the charge in reshaping how cannabis products are produced and distributed.

Our mission is clear: to elevate the cannabis industry through innovation and excellence, making a lasting impact and ensuring that every product we produce is a testament to our commitment to perfection.

We’re not just participating in the industry; we’re defining its future. Our dedication to pioneering new technologies and setting higher benchmarks has positioned us as leaders in the field. Our state-of-the-art facility and forward-thinking approach have set new standards for efficiency, consistency, and quality, inspiring others to follow suit.

We foresee a future where our cutting-edge solutions become the benchmark for excellence across the industry. By embracing emerging technologies and staying ahead of trends, we aim to deliver even greater efficiency and consistency

Join us as we continue to lead, disrupt, and redefine the future of cannabis manufacturing.

Position Summary

Galaxie Brandsis seeking a detail-oriented and proactive Inventory Associate to support inventory accuracy, traceability, and reporting across the organization.

This role is responsible for maintaining accurate inventory records and supporting inventory control activities across cannabis materials, work-in-progress (WIP), finished goods, packaging components, consumables, and operational supplies. The Inventory Associate works closely with Production, Supply Chain, Quality Assurance, Compliance, and Operations to ensure inventory transactions are recorded accurately, discrepancies are identified and resolved promptly, and inventory records remain reliable, traceable, and audit ready.

The position also supports CTLS and B300 inventory reporting activities in coordination with the Quality and Compliance teams.

Key Responsibilities

Inventory Control & Accuracy

• Maintain accurate inventory records for cannabis materials, work-in-progress (WIP), finished goods, packaging components, consumables, and operational supplies.
• Review inventory transactions to ensure activities are recorded accurately and in a timely manner.
• Identify, investigate, and expedite inventory discrepancies as they arise.
• Work with Production and other departments to resolve inventory variances and improve inventory accuracy.
• Perform routine inventory reconciliations, cycle counts, and inventory verification activities.
• Monitor hold, quarantine, returned, and aged inventory to ensure timely review and disposition.
• Coordinate with Quality Assurance, Compliance, and Operations teams to facilitate inventory disposition activities and ensure inventory records accurately reflect material status.
• Maintain inventory records that are complete, accurate, and audit ready.

Inventory Reporting

• Generate and maintain inventory reports and supporting records.
• Support inventory reconciliation activities and documentation reviews.
• Assist with month-end and year-end inventory verification activities.
• Maintain inventory-related documentation, logs, and records.

Packaging Components & Consumables Inventory Control

• Maintain accurate inventory records for packaging components, consumables, and operational supplies.
• Monitor inventory levels and communicate inventory risks, discrepancies, or potential shortages to the appropriate departments.
• Support inventory counts, reconciliations, and investigations involving packaging components and consumables.
• Ensure inventory transactions involving packaging components and consumables are accurately recorded and traceable.

Regulatory & Compliance Support

• Support CTLS inventory reporting and B300 reporting activities in coordination with Quality Assurance and Compliance teams.
• Assist with verification of inventory information used for regulatory reporting submissions.
• Support audits, inspections, and inventory investigations when required.
• Follow company procedures, Good Production Practices (GPP), and applicable regulatory requirements.
• Identify opportunities to improve inventory accuracy, reporting, and inventory control processes.
• Support implementation of inventory process improvements and system enhancements.
• Promote accuracy, accountability, and continuous improvement across inventory-related activities.

Other Duties

• Perform additional inventory and reporting-related duties as assigned.
• Support reliable CTLS and B300 inventory reporting.
• Serve as a trusted resource for inventory control, inventory reconciliation, and inventory reporting activities.

Qualifications & Experience

• Diploma, Advanced Diploma, or Bachelor's degree in Supply Chain Management, Logistics, Business Administration, Operations Management, Life Sciences, or related field.
• Minimum 1 year of experience in Supply Chain, Inventory Control, Warehouse Operations, Inventory Management, Logistics, Manufacturing, or a related environment.
• Experience with inventory transactions, inventory reconciliations, cycle counts, inventory investigations, or inventory reporting is preferred.
• Working knowledge of ERP systems is required.
• Experience with Elevated Signals or similar ERP, inventory management, warehouse management, or manufacturing systems is strongly preferred.
• Strong proficiency in Microsoft Excel and Microsoft Office applications.
• Experience in cannabis, pharmaceutical, food, manufacturing, or other regulated industries is considered an asset.
• Familiarity with CTLS reporting and cannabis inventory controls is considered an asset.
• Exceptional attention to detail and accuracy.
• Strong analytical and problem-solving abilities.
• Ability to identify, investigate, and resolve inventory discrepancies.
• Strong organizational and time-management skills.
• Proficiency in using ERP and inventory management systems.
• Strong data entry, reporting, and record-keeping capabilities.
• Effective verbal and written communication skills.
• Ability to work independently and collaboratively with cross-functional teams.
• Process improvement mindset with a focus on accuracy, efficiency, and inventory integrity.
• Commitment to quality, traceability, accountability, and compliance.

What Success Looks Like

The successful Inventory Associate will:

• Maintain a high level of inventory accuracy across all inventory categories.
• Ensure inventory discrepancies are identified and addressed promptly.
• Maintain accurate, organized, and audit-ready inventory records.
• Maintain visibility of hold, quarantine, returned, and aged inventory and proactively support timely disposition decisions.

Conditions of Employment

• Criminal Background Check.
• Ability to work on-site in Aylmer, Ontario, Monday through Friday from 7:00 AM to 4:00 PM.

Galaxie Brands is an Equal Employment Opportunity employer that values diversity and inclusion in the workplace. All qualified applicants will be considered for employment without regard to race, colour, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other characteristic protected by applicable law.