Inventory Assistant

Swaprobotics; Kitchener; On-site; CAD 30,087,000 - 53,726,000; Part time

Benefits offered by this job

Healthcare/Lifestyle Spending Benefits

Monthly social events

Job summary

Swap Robotics in Kitchener, Ontario, is hiring an Inventory Assistant to manage stock and supply chain. This permanent, hourly role starts with morning shifts (Mon–Fri) and offers 20-30 hours per week with a path to full-time as production grows.

You will perform cycle counts, track shipments, assist Purchasing, and support logistics while developing data and maintaining organization on the shop floor. Ideal candidates hold a supply chain or related degree and 1–2 years of relevant experience.

Qualifications

• Bachelor’s degree or college diploma in Supply Chain Management, Business Administration, Logistics, or related field.
• 1–2 years of experience in supply chain, logistics, or a fast-paced administrative role (internship in hardware is a plus).
• High technical aptitude and ability to navigate multiple platforms.
• Excellent written communication and strong attention to detail.

Responsibilities

• Inventory management: cycle counts, location records, transact parts with Purchasing, receive POs, manage obsolescence.
• Logistics support: track shipments, provide ETAs, ship domestically and internationally (US), handle customs, coordinate LTL.
• Purchasing support: order office/shop supplies, maintain vendor docs, data entry for invoices, analyze inventory trends.
• General: office admin, assist production with assembly kitting, mornings Monday–Friday.

Skills

Inventory management

Logistics coordination

Data entry

Attention to detail

Organizational skills

Written communication

Education

Bachelor's degree or college diploma in Supply Chain Management, Business Administration, Logistics, or related field

Tools

Google Suite

Google Sheets

Excel

Job description

Are you interested in working with one of Canada’s fastest-growing startups in one of the hottest fields of technology today? We’re building 100% electric robots for grass cutting in massive, 1,000+ acre solar fields and snow plowing robots. Our mission is to make outdoor work equipment sustainable, and safety is our #1 company value. We are venture-backed and have investment from some of the leading companies in utility-scale solar. In our collaborative and innovative work environment, we believe anything is possible with the right team and are looking for you to make an impact!

In your job as Inventory Assistant, you are responsible for managing our physical stock and supply chain. You will ensure that every component, from custom made-to-spec parts to basic shop supplies - is accounted for, organized, and ready for assembly. This is a permanent, hourly role starting with morning shifts (Monday–Friday), offering a high-impact opportunity to grow alongside the company and transition into a full-time position as our production volume accelerates.

JOB TITLE: Inventory Assistant

Wage: $21-25/hr

Structure:

• In-Office
• Location: Kitchener
• Part-time AM with opportunity to move to Full-Time after a few months
• 20-30 hours/week

Job Responsibilities:

• Inventory Management:
  • Performing regular cycle counts to ensure inventory accuracy
  • Maintain accurate inventory location records
  • Work with Purchasing to transact parts in and out of inventory
  • Receiving POs into inventory
  • Processing ECNs
  • Managing inventory obsoletion and assist in selling off legacy components
  • Maintaining organization and cleanliness of the shop floor
• Logistics Support:
  • Track and monitor incoming and outgoing shipments and provide daily updates on ETAs for critical components
  • Shipping packages domestically and internationally, primarily to the US
  • Customs compliance (USMCA, Customs Invoices, HS/HTS Codes, etc.)
  • Booking and coordinating LTL shipments
• Purchasing Support:
  • Placing orders for office, break room, and shop supplies
  • Maintaining vendor documentation, including lead times, pricing records, and quality certifications
  • Manual data entry for incoming invoices to ensure financial accuracy
  • Data collection and analysis to identify inventory trends and forecast shortages
  • Implementing and maintaining Min/Max Stock to trigger timely re-orders
• General:
  • Administrative tasks around the office as required
  • Assist Production with assembly kitting
  • Ability to work mornings Monday-Friday

Required Skills/Experience:

• Bachelor’s Degree or College Diploma in Supply Chain Management, Business Administration, Logistics, or related field
• 1–2 years of experience in supply chain, logistics, or a fast-paced administrative role (Internship experience in a hardware environment is a major plus)
• High technical aptitude/proficient ability to navigate various platforms and applications
• Experience with Google Suite, especially Google Sheets/Excel
• Knowledge of Inventory, Bill of Materials and ECNs
• Highly attentive to detail
• Excellent written communication skills
• Ability to comfortably lift up to 50 lbs
• Unmatched organizational skills
• Ability to quickly adapt to changing priorities

Nice to Haves:

• Familiarity with mechanical and electrical parts
• Prior experience in inventory management
• Knowledge of HS/HTS codes and USMCA requirements

Why work for us?

• We’re one of Canada’s fastest growing companies & venture-backed by leaders in the solar industry
• Welcoming, inclusive and collaborative team environment
• Healthcare/Lifestyle Spending Benefits
• Monthly social events such as Foosball and other game tournaments, Jackbox games, dinners & lunches, trivia, and more!
• Exciting Startup with lots of opportunities to make an impact

Swap Robotics is an equal opportunity employer. We are committed to inclusive, barrier-free recruitment and selection processes and work environment. If you are contacted for a job opportunity, please let us know if any accommodation is needed to ensure you have access to a fair and equitable process. Any information received relating to accommodation will be kept confidential.