Intermediate Specialist, Student Recruitment

University of Ottawa; Ottawa; On-site; CAD 85,000 - 107,000; Full time

Job summary

The University of Ottawa is seeking a proactive recruitment professional to lead the promotion of its Faculty of Arts graduate programs. You will develop recruitment strategies, coordinate campus visits, and manage outreach to attract top candidates.

You will design marketing and communications plans, create web content, and collaborate with designers to produce compelling materials that reflect the faculty’s brand. Strong bilingual skills are essential.

Qualifications

• Bachelor’s degree in marketing or related field (or equivalent).
• Minimum five years of demonstrated experience in a similar role.
• Master’s degree in a relevant field an asset.
• Ability to develop marketing and digital communication strategies.
• Knowledge of web accessibility guidelines and applying them.
• Knowledge of the Canadian university sector and its administrative structures.
• Advanced knowledge of computer systems and software including graphic design and web apps, spreadsheets, databases, internet and email.
• Experience giving presentations to large groups in both official languages.
• Experience planning and organizing events.
• Project management experience.
• Strong public relations, interpersonal and communication skills.
• Strong organizational skills.
• Willingness to travel outside the city for recruitment activities.
• Willingness to work outside normal office hours.
• Bilingualism – English and French

Responsibilities

• Liaison and Recruitment Activities: Develops and implements recruitment strategies for all graduate programs to attract students.
• Event Promotion and Management: Plans and coordinates visits and events; manages budgets and promotes activities.
• Web Content Management: Generates web content in line with accessibility standards and policies.
• Marketing: Develops marketing strategies using digital best practices; collaborates with designers to promote programs.
• Communications: Develops an annual communications plan and writes content for reports, bulletins, websites, and press releases.
• Quality Assurance: Develops performance indicators and analyzes results to optimize recruitment tools.
• Trends and Needs Analysis: Conducts market research to identify priorities and initiatives.
• Supervision: Supervises administrative staff as needed.

Skills

Recruitment strategy

Digital marketing

Web content management

Event coordination

Public speaking

Bilingual English/French

Education

Bachelor’s degree in marketing

Master’s degree asset

Job description

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Posting Reason

Temporary replacement of a regular position

Job Type

Employee

Anticipated Duration in Months

18

Job Family

Student Recruitment

# of Open Positions

1

Faculty/Service - Department

Promotion and Development, OLBI

Campus

Main Campus

Union Affiliation

SSUO

Date Posted

2026/08/27

Applications must be received BEFORE

2026/09/07

Hours per week

35

Salary Grade

SSUO Grade 10

Salary Range

$85,040.00 - $107,421.00

About the Faculty of Arts

The oldest and one of the biggest faculties at the University of Ottawa. The Faculty of Arts has evolved to be one of the leading faculties on campus. Now more than ever, the new economy needs thinkers, communicators, and creators. Whether you are interested in the Humanities, Languages and Literatures, or Fine and Performing Arts, the Faculty of Arts offers students an education for today’s and tomorrow’s workplace! The Faculty of Arts is dedicated to creating a diverse, equitable and inclusive environment for everyone.

Position purpose

Reporting to the Manager of Marketing and Development, Designs and implements recruitment strategies, as well as liaison and recruitment activities, forall of the faculty’s graduate programs in order to maximize outreach and attract the very beststudents. Organizes and leads promotional campaigns, generates web content and developscommunication plans to project a positive image of the faculty, promote its brand and increaseits visibility.

In this job, your responsibilities will include

• Liaison and Recruitment Activities: Develops and implements innovative recruitment strategies for all of the faculty’s graduate programs in order to attract students to the University and achieve the faculty’s recruitment objectives. Plans and coordinates visits with future students to promote programs, achievements and day-to-day activities of the faculty or University. Acts as a resource person for inquiries pertaining to program requirements and University services to increase the appeal of graduate programs for future students. Develops and maintains a network of alumni to maximize the faculty’s outreach and visibility.
• Event Promotion and Management: Organizes student recruitment and other special events in order to project a positive image of the faculty and/or University. Forms and chairs event planning committees, identifies elements and timelines, monitors and communicates progress. Develops event budgets and ensures that all activities are within budget limits. Designs and develops promotional material, and promotes events to target audiences to maximize outreach and participation.
• Web Content Management: Anticipates and meets ongoing operational needs by generating web content in accordance with web, official languages and accessibility standards, and with established policies. Develops and evaluates performance indicators for web usage and usability, and coordinates improvements to maximize the effectiveness of the web sites for the faculty.
• Marketing: Develops and implements marketing strategies for the faculty based on digital marketing best practices and trends. Collaborates with graphic designers and photography and printing professionals to produce marketing materials that promote the faculty to future students while ensuring compliance with design standards.
• Communications: Develops and implements an annual communications plan to support communications needs for various internal and external target audiences, contributing to the strategic plan and the faculty brand. Writes content for annual reports, news bulletins, brochures, speeches, web sites, social media and press releases and coordinates translation.
• Quality Assurance: Develops performance indicators and monitors performance by carrying out consultations and surveys in order to maximize the effectiveness of liaison and recruitment activities of the faculty. Analyzes results and makes improvements to optimize the use of recruitment and advertising tools.
• Trends and Needs Analysis: Conducts market research studies and analyzes the results to identify priorities and critical paths for all recruitment and liaison activities and to recommend new initiatives.
• Supervision: Supervises administrative support staff as needed and ensures that their work complies with established standards and directives.

What you will bring

• Bachelor’s degree in marketing or a related field, or an equivalent combination of education and work experience
• Minimum five years of demonstrated experience in a similar role
• Master’s degree in a relevant field an asset
• Ability to develop marketing and digital communication strategies
• Knowledge of web accessibility guidelines and experience in applying them
• Knowledge of the Canadian university sector and its administrative structures
• Advanced knowledge of computer systems and software including graphic design and web applications, spreadsheets, databases, the internet and email
• Experience giving presentations to large groups in both official languages
• Experience planning and organizing events
• Project management experience
• Strong public relations, interpersonal and communication skills
• Strong organizational skills
• Ability and willingness to occasionally travel outside of the city for recruitment activities
• Ability and willingness to occasionally work outside of normal office hours
• Bilingualism – English and French (spoken and written)

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Key Competencies at uOttawa

Here are the required competencies for all or our employees at uOttawa:
Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact [e-mail] to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Note: if this is a union position

The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.

If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.