Intermediate Specialist, Information Management

University of Ottawa; Ottawa; On-site; CAD 80,000 - 103,000; Full time

Job summary

A leading university in Canada is seeking an Intermediate Specialist in Information Management to enhance its management of information assets. The role focuses on SharePoint Online collaboration, compliance with legislative requirements, and effective management of both digital and paper information. Candidates should have a degree in a relevant field and significant experience in an M365 environment. The university values diversity and encourages applications from underrepresented groups.

Qualifications

• Degree in Information Sciences or related field required.
• Significant experience with IM services in M365 environment, especially SharePoint Online.
• Knowledge of federal and provincial legislation related to IM.

Responsibilities

• Ensure compliance with legislative and business policies for Information Management.
• Assess and implement best practices for managing digital and paper information.
• Design and execute migration plans for content to SharePoint Online.

Skills

Requirements gathering

Business process analysis

Stakeholder engagement

Analytical skills

Organizational skills

Problem-solving skills

Bilingual (French and English)

Education

Degree in Information Sciences, Archival Studies, Library Science

Job description

Intermediate Specialist, Information Management

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Job Details

• Type: Employee
• Duration: 9 months
• Location: Main Campus
• Union: SSUO
• Open Positions: 1
• Posted: May 15, 2025
• Application Deadline: May 26, 2025

Salary and Hours

• Hours/week: 35
• Salary Range: $80,942 - $102,245
• Salary Grade: SSUO Grade 10

Position Purpose

Reporting to the Senior Director of Information and Archives Management, the Information Management Specialist is responsible for enhancing the university's management of information assets, focusing on SharePoint Online collaboration sites, information classification, and digital content management. The role involves ensuring compliance with legislative and business requirements by providing guidance and support across departments.

Key Responsibilities

1. Ensure the Information Management Program complies with legislative and business policies by providing guidance to all departments, ensuring application of policies, regulations, classification, and retention schedules.
2. Assess information management practices across university units, implement best practices, and support effective management of paper and digital information assets.
3. Design and execute migration plans for content from network drives, DocuShare, or OneDrive to SharePoint Online, ensuring proper classification, metadata, and compliance with retention schedules, and monitor ongoing use for compliance.

Qualifications and Skills

• Degree in Information Sciences, Archival Studies, Library Science, or related experience.
• Significant recent experience (within last 5 years) with IM services in M365 environment, especially SharePoint Online.
• Knowledge of federal and provincial legislation related to IM.
• Experience with lifecycle management of digital and paper information.
• Familiarity with industry standards, best practices, and technological trends in IM.
• Proven skills in requirements gathering, business process analysis, and stakeholder engagement.
• Experience in change and project management, working independently and collaboratively.
• Strong analytical, organizational, and problem-solving skills, with attention to detail.
• Bilingual in French and English, with excellent communication skills.
• Knowledge of copyright, intellectual property, FOIPOP legislation, and archival ethics.

Competencies

• Planning, Initiative, Client Service Orientation, Teamwork and Cooperation.

Additional Information

This position may offer telework options. The university values diversity and encourages applications from Indigenous persons, racialized persons, persons with disabilities, women, and LGBTQIA2S+ persons. Accommodations are available for applicants with disabilities during the recruitment process.