Intermediate Proposal Coordinator - Kingston/Ottawa/Montreal/Toronto

BluMetric Environmental Inc.; Montreal; Hybrid; CAD 59,000 - 70,000; Full time

Job summary

An established industry player is seeking an Intermediate Proposal Coordinator to join its Market Development Support Team. This role involves drafting compelling proposals and marketing materials while ensuring high-quality submissions. The ideal candidate will excel in technical writing, be detail-oriented, and possess strong communication skills. You'll collaborate with a dynamic team and have the opportunity to lead small proposal teams. If you are passionate about making a difference in the environmental consulting field, this is the perfect opportunity to contribute to sustainable solutions and grow your career in a supportive environment.

Qualifications

• 3+ years of experience in technical writing within science or engineering.
• Bilingual in French and English with strong communication skills.

Responsibilities

• Draft and submit high-quality proposals in response to RFPs.
• Lead proposal teams and manage content elements for timely submissions.

Skills

Technical Writing

Communication Skills

Attention to Detail

Team Leadership

Multi-tasking

Bilingualism (French and English)

Education

Bachelor’s degree in a science or engineering field

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Microsoft Teams

Microsoft Outlook

Adobe Acrobat

SharePoint

Job description

The Opportunity:

BluMetric is seeking a full-time Intermediate Proposal Coordinator to join our dynamic Market Development Support Team (MDST). The Intermediate Proposal Coordinator will perform a diverse set of tasks including the drafting of proposal documents and marketing materials. The ideal candidate will be detail-oriented, reliable and a strong communicator. They should be able to work independently and as part of a team, in an office or hybrid setting.

Key Responsibilities:

As part of the MDST, you will contribute to the drafting and submission of high-quality proposals. You will be responsible for developing complete and compelling documents in response to the requirements outlined in request for proposals (RFP). On any given proposal this may include some or all of the following tasks:

1. Conduct a thorough review and analysis of the RFP.
2. Identify the critical path and schedule for developing a response.
3. Design a document that addresses all the required content in the correct order.
4. Work with an identified proposal team and assume a leadership role.
5. Manage all required content elements in accordance with the defined schedule and ensure that the proposal team is aware of all requirements.
6. Create text for proposals and work with the proposal team to adapt existing material into new material, as required.
7. Draft project descriptions and employee CVs as needed to incorporate into the proposal.
8. Interact closely with external project partners to identify their requirements and incorporate their contributions.
9. Arrange internal reviews, provide strict quality assurance checks, and edit/proofread documents.
10. Manage the proposal compilation and ensure on-time submission.
11. Participate in follow-ups and debriefs.

Other supporting tasks of the position include:

1. Ensure up-to-date information is added to BluMetric’s corporate proposal databases.
2. Create and update employee CVs using BluMetric’s template.
3. Maintain corporate registrations as required.
4. Complete other corporate duties as assigned.

Qualifications:

1. Bachelor’s degree in a science or engineering field.
2. Bilingualism in French and English.
3. Minimum three years of experience with technical writing in a science or engineering field.
4. Excellent written/verbal communication skills with strong attention to detail.
5. Ability to work efficiently as part of a team as well as independently.
6. Ability to multi-task and produce high-quality deliverables under pressure.
7. Ability to lead small proposal teams.
8. Substantial experience with Microsoft suite (Word, PowerPoint, Excel, Teams, Outlook).
9. Experience with Adobe Acrobat.
10. Knowledge of SharePoint and Customer Relationship Management (CRM) databases an asset.
11. Experience in the environmental consulting field is an asset.
12. Knowledge of Ontario and Quebec environmental and/or occupational health and Safety legislation is an asset.
13. Aptitude for, or interest in graphic design is an asset.
14. Occasional travel between offices may be required.

About BluMetric Environmental Inc.

BluMetric Environmental Inc. is a publicly traded environmental consulting and engineering company with expertise across professional and trade disciplines and technologies that allow for the design, fabrication and delivery of sustainable solutions to environmental and water challenges. BluMetric has more than 170 employees operating in ten offices and over 40 years of expertise. Headquartered in Ottawa, Ontario, BluMetric’s team of industry experts serves Commercial and Industrial, Military, Mining and Government clients in Canada and the United States.

BluMetric is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Accommodations due to a disability are available upon request. BluMetric is an equal opportunity employer, and we thank all applicants for their interest, however only those selected for further consideration will be contacted. All applicants must be legally entitled to work in Canada.

Salary Range: $59,000.00 CAD-$70,000.00 CAD (Exact compensation may vary based on skills, experience, and location.)