Intermediate Project Manager

OLIVER; Toronto; On-site; CAD 81,000 - 90,000; Full time

Job summary

OLIVER in Toronto is hiring an Intermediate Project Manager to lead end-to-end workflow management within a pod, translating validated briefs into actionable plans and ensuring timely delivery. You’ll collaborate with the Business Director, mitigate risks, and embed automation and Gen AI tools to scale delivery.

You will develop by deepening workflow expertise and AI-assisted delivery, with a focus on accurate statuses, clear communications, and cross-brand coordination in a high-volume

Qualifications

• Proven capability in project or delivery management, ideally in an agency or marketing environment.
• Managing multiple projects simultaneously with shifting priorities.
• Experience with HTML/email marketing campaigns.
• Proficient in Monday.com.
• Strong organisation and proactive problem solving.
• Clear communication with designers, QC, account teams and clients.
• Proficiency in Adobe Workfront and Microsoft 365; quick to learn new tools.
• Experience with agile or structured project methods.
• Understanding cross-channel marketing campaigns.
• Familiarity with digital marketing tools and analytics.
• Experience integrating automation into workflows.
• Ability to build positive client-team relationships.

Responsibilities

• Be responsible for day-to-day workflow management in your pod, moving projects from brief to delivery on time and to standard.
• Turn validated briefs into clear project plans with timelines, milestones and deliverables.
• Manage all work in OMG, keeping job tracking accurate, statuses current and deadlines visible.
• Partner with the Account Director to align on priorities and delivery expectations, identify risks early and keep momentum.
• Coordinate with Designers and QC Specialists to ensure smooth handoffs, prevent bottlenecks and keep every workstream clear.
• Monitor progress against SLAs and flag risks to timelines, scope changes and workflow disruptions as soon as they appear.
• Keep the pod aligned on priorities and expectations through clear, timely internal communication.
• Give the Account Director accurate, timely status updates to support client delivery communications.
• Reinforce defined workflows and processes so delivery stays consistent and system-led.
• Spot opportunities to improve efficiency and propose changes to pod workflows.
• Support the integration of automation and Gen AI tools into delivery workflows to improve speed and scalability.
• Make day-to-day delivery decisions within agreed workflows, and elevate scope, risk and priority changes to the Account Director.

Skills

Project management

Delivery management

Communication

Problem solving

Agile methods

Cross-team collaboration

Tools

Monday.com

Adobe Workfront

Microsoft 365

Job description

Established in 2004, OLIVER is the world’s first and only specialist in designing, building, and running bespoke in-house agencies and marketing ecosystems for brands. We partner with over 300 clients in 40+ countries and counting. Our unique model drives creativity and efficiency, allowing us to deliver tailored solutions that resonate deeply with audiences.

As a part of The Brandtech Group, we’re at the forefront of leveraging cutting-edge AI technology to revolutionise how we create and deliver work. Our AI solutions enhance efficiency, spark creativity, and drive insightful decision-making, empowering our teams to produce innovative and impactful results.

Role: Intermediate Project Manager

Location: Toronto, Ontario

About the role:

You will be responsible for end-to-end workflow management within your pod. Working closely with your Business Director, you’ll turn validated briefs into clear plans, keep timelines and risks visible, and make sure work progresses through each stage of production without friction.

Intake and resource allocation sit with other teams, so your focus is delivery. You’ll bring structure, accuracy and good judgement to a high-volume, multi-brand environment. You’ll also help embed automation and Gen AI tools into the pod’s workflows. This is an individual contributor role. You’ll develop by deepening your workflow expertise and your use of AI-assisted delivery.

What you will be doing:

• Be responsible for day-to-day workflow management in your pod, moving projects from brief to delivery on time and to standard
• Turn validated briefs into clear project plans with timelines, milestones and deliverables
• Manage all work in OMG, keeping job tracking accurate, statuses current and deadlines visible
• Partner with the Account Director to align on priorities and delivery expectations, identify risks early and keep momentum
• Coordinate with Designers and QC Specialists to ensure smooth handoffs, prevent bottlenecks and keep every workstream clear
• Monitor progress against SLAs and flag risks to timelines, scope changes and workflow disruptions as soon as they appear
• Keep the pod aligned on priorities and expectations through clear, timely internal communication
• Give the Account Director accurate, timely status updates to support client delivery communications
• Reinforce defined workflows and processes so delivery stays consistent and system-led
• Spot opportunities to improve efficiency and propose changes to pod workflows
• Support the integration of automation and Gen AI tools into delivery workflows to improve speed and scalability
• Make day-to-day delivery decisions within agreed workflows, and elevate scope, risk and priority changes to the Account Director

What you need to be great in this role:

• Proven capability in project or delivery management, ideally in an agency or marketing environment
• Skill in managing multiple projects at once and adapting when priorities change
• Working on HTML/email marketing campaigns
• Proficient in utilizing Monday.com project management software
• Strong organisation and careful attention to detail, with a proactive approach to solving problems
• Clear communication and sound judgement when working with designers, QC specialists, account teams and client-side stakeholders
• Proficiency in Adobe Workfront and Microsoft 365, and comfort learning new tools and platforms
• Experience working with agile or other structured project management methods
• Understanding of integrated, cross-channel marketing campaigns
• Familiarity with digital marketing tools, analytics platforms and client reporting
• Experience integrating technologies or automation into workflows
• Ability to build positive working relationships with client-side teams while maintaining a high standard of agency service
• Nice to have: experience with beauty, skin care, hair care or dermatological products, and interest in science-led content

Gen AI & Agentic Thinking

• Advanced use of Gen AI and automation tools to improve delivery efficiency and output quality
• Experience designing AI-assisted workflows for yourself and your pod
• Ability to share effective AI tool practice with colleagues
• Agentic thinking for complex, multi-step delivery challenges: breaking work into clear stages and finding the most efficient path
• Strong understanding of AI capabilities and limitations, with rigorous human oversight.

At the time of thisposting, the base salary for this position may range according to what’s stated below. Individual compensation varies based on job related factors, including location, business needs, level of responsibility, experience, and qualifications. The range listed is just one component of OLIVER’s total compensation package.

Salary Range

$80,750—$90,250 CAD

Our values shape everything we do:

Be **Ambitious** to succeed

Be Imaginative to push the boundaries of what’s possible

Be Inspirational to do groundbreaking work

Be always learningand listening to understand

Be **Results-focused** to exceed expectations

Be actively pro-inclusive and anti-racist across our community, clients and creations

Our recruitment process does not employ artificial intelligence for selection. We use AI to support efficiency and consistency, not to replace human judgement.Candidate evaluation and selection are conducted without AI-supported screening or decision-making. We are committed to a fair, thoughtful, and equitable experience for every candidate.

OLIVER, a part of the Brandtech Group, is an equal opportunity employer committed to creating an inclusive working environment where all employees are encouraged to reach their full potential, and individual differences are valued and respected. All applicants shall be considered for employment without regard to race, ethnicity, religion, gender, sexual orientation, gender identity, age, neurodivergence, disability status, or any other characteristic protected by local laws.

_OLIVER has set ambitious environmental goals around sustainability, with science-based emissions reduction targets. Collectively, we work towards our mission, embedding sustainability into every department and through every stage of the project lifecycle.