Intermediate Project Administrator - DND RFP

49 Solutions; Ottawa; Hybrid; CAD 65,000 - 85,000; Full time

Job summary

A leading company seeks a Project Administrator (Level 2) in Ottawa to provide advanced administrative support for engineering and IT projects. This hybrid position requires strong organizational and communication skills, relevant experience in defense sector projects, and a degree in Business Administration. Candidates must be prepared for contract requirements and show proven administrative capabilities.

Qualifications

• Minimum of 5 years experience in administration roles.
• Experience in technical documentation and stakeholder liaison is required.
• Degree from recognized Canadian institution needed.

Responsibilities

• Support engineering and IT project teams.
• Prepare technical documents and manage operational reporting.
• Administer project costs, including travel claims and expense tracking.

Skills

Communication

Organization

Stakeholder liaison

Technical documentation support

Cost tracking

Education

Degree in Business Administration

Tools

Microsoft Office Suite

Job description

Project Administrator - Level 2

Location: Ottawa, ON (Hybrid)

Security Clearance: Level II - Secret

Position Type: Contract (Contingent on Winning Bid)

We are responding to a federal government RFP and are seeking a Project Administrator (Level 2) to support engineering and information technology project teams. This role requires advanced administrative capabilities, including technical documentation support, stakeholder coordination, travel and cost tracking, and operational reporting.

This position supports defence-sector Major Projects and is intended for an experienced professional with strong organizational and communication skills.

This position is contingent on contract award. Candidates must meet all requirements and be prepared to provide documented proof of education and experience.

Requirements

Required Qualifications

Education:

• A degree in Business Administration from a recognized Canadian post-secondary institution (or equivalent if obtained outside Canada and assessed)

Experience:

• At least 5 years (60 months) of recent experience performing a minimum of two (2) of the following:
• Developing briefing notes and presentations to address administrative issues
• Liaising with stakeholders to support administration requirements
• Providing advice, guidance, and recommendations on administration issues to support decision-making of senior management

• At least 5 years (60 months) of combined recent experience performing a minimum of four (4) of the following:
• Using Microsoft Office Suite (Word, Excel, Access, Outlook, PowerPoint)
• Providing administrative assistance (e.g., building pass preparation, filing, project documentation control)
• Processing travel including vehicle rental, accommodation, and flight booking
• Performing cost accounting such as tracking of project expenses, travel claims, and invoice verification
• Performing work accounting functions, including time tracking, timesheet verification, report generation, and database updating

• At least 5 years (60 months) of recent experience preparing:
• Technical concept documents
• System specifications
• Technical proposals in the fields of information technology, information management, or engineering

• At least 8 years (96 months) of recent experience providing administrative support to a defence organization