Intermediate Procurement Specialist (Supply Specialist)

Zohorecruit; Ottawa; On-site; CAD 65,000 - 90,000; Full time

Job summary

Zohorecruit is seeking an Intermediate Procurement Specialist (Supply Specialist) to support materiel and inventory management for a large public sector organization. This on-site Ottawa role involves monitoring usage, advising on distribution, disposal, and repair forecasts, and coordinating procurement across multiple sites and stakeholders.

You will monitor inventory and movement, develop procurement plans, liaise with clients and vendors, and mentor new staff in supply management.

Qualifications

• 24+ months in procurement for government/public sector within last 48 months.
• 24+ months using an ERP/Management system (e.g., SAP) to analyze and replenish inventory.
• 48+ months providing logistical supply support to multiple clients and maintaining stock records.
• 48+ months in four of: stock transfers, material planning, inventory management, supply chain management, inventory reporting, stock level maintenance, or monitoring stock movement.
• Bilingual in English and French (spoken and written).
• Eligible to obtain and maintain a government security clearance; may require Controlled Goods Program registration.
• Location: on-site in Ottawa, core hours 7:00 AM–5:00 PM; may require outside hours.

Responsibilities

• Help develop procurement plans and secure approvals.
• Follow up with vendors to expedite deliveries.
• Liaise with clients, units, and stakeholders for inquiries.
• Mentor and transfer knowledge to new staff in supply management.
• Perform logistics and supply management support, including inventory monitoring and stock release.
• Manage procurement records using standard formats and document management systems.
• Plan and support movement and distribution of materiel between depots and sites.
• Prepare supply requisition documents and purchase requisition lists for review.

Skills

Procurement experience

Inventory management

Vendor coordination

Bilingual: English & French

Stakeholder communication

Tools

SAP

Job description

Intermediate Procurement Specialist (Supply Specialist)

We're recruiting for an Intermediate Procurement Specialist (Supply Specialist) tosupport materiel and inventory management for a large public sectororganization. This role monitors usage of materiel, provides recommendations ondistribution, disposal, and repair forecasts, and supports broader procurementand supply chain activities across multiple sites and stakeholders.

What You'll Do

• Assist in developing procurement plans and prepare themfor approval
• Follow up with vendors to expedite deliveries
• Liaise and respond to inquiries from clients, units,and various internal and external stakeholders
• Provide mentoring and knowledge transfer to newemployees in supply management and procurement
• Perform logistics and supply management support,including storage transfer orders, monitoring inventory levels, and approvingthe release of stocked items
• Manage procurement and records documentation usingstandard formats and the organization's document/records management systems
• Perform material management activities, includinginventory management and ordering/movement of material in accordance withestablished supply administration procedures
• Prepare supply requisition documents and purchaserequisition lists for review and approval
• Plan and support the movement and distribution ofmateriel between depots and sites
• Monitor usage of materiel and adjust disposition ofmateriel; review demands for controlled material and process related purchaseorders
• Establish incoming shipment records to enable timelyreceipt at depots or designated locations
• Review and, upon approval, action priority demands fromcustomers across the organization
• Process stock movements between sites and depots
• Verify stock establishment levels prior to releasingstock, to monitor and control stock movement
• Review and consult on cataloguing data to establish,verify, and modify material data to reflect changes in models or supplymanagement practices
• Respond to inquiries about material, material movement,supply status, and order status
• Monitor supply activities and report on maintenance,repair, overhaul, and equipment management matters
• Support the annual review of repair data and providerecommendations on distribution, disposal, and repair forecasts
• Monthly Status Report (submitted within 5 business daysof month-end) summarizing significant activities, status of action/decisionitems and outstanding activities, any problems encountered, recommendations,and days/hours charged
• Supply and procurement documentation and recordsgenerated in the course of the work, provided in hard copy and Microsoft Word(or approved alternative) soft copy as required

Requirements

Required Qualifications

• Minimum 24 months of combined experience within thelast 48 months in the procurement of goods and/or services for a government orpublic sector organization
• Minimum 24 months of combined experience within thelast 48 months using an Enterprise Resource Planning/Management system (e.g.,SAP or similar) to analyze and recommend distribution or replenishment ofinventory levels
• Minimum 48 months of combined experience within thelast 96 months providing logistical supply support to multipleclients/customers, including maintaining electronic and physicalstock/inventory records and preparing usage reports, movement history, andmaterial audits
• Minimum 48 months of combined experience within thelast 180 months in at least four of the following: stock transfers, materialrequirement planning, inventory management, supply chain management, inventoryreporting, stock level maintenance, or monitoring stock movement trends
• Bilingual: fluent in English and French (spoken andwritten), able to communicate without assistance and with minimal errors
• Eligible to obtain and maintain a government securityclearance; may require Controlled Goods Program registration
• Location: on-site in Ottawa, ON, core hours 7:00AM–5:00 PM, Monday–Friday; may occasionally be required to work outside corehours