INTERMEDIATE CLERK STENOGRAPHER (BAND LEVEL 2)

Memorial University; San Juan de Terranova; On-site; CAD 43,000 - 51,000; Full time

Job summary

A leading university seeks an Intermediate Clerk Stenographer to join their Faculty of Medicine, offering a full-time contractual position until March 11, 2025. The role involves varied clerical duties, requiring proficiency in Microsoft Office and strong organizational skills for efficient operation and support within the division.

Qualifications

• 1-3 years of clerical experience in a varied environment.
• Proficiency in Microsoft Office Suite required.
• Experience with website editing and meeting scheduling is an asset.

Responsibilities

• Answer routine queries and provide clerical support.
• Maintain filing systems and prepare reports.
• Assist with meeting coordination and website updates.

Skills

Organizational skills

Attention to detail

Written communication

Verbal communication

Education

Courses in business education or office administration

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Banner HR

Website editing software

Virtual media software

Job description

INTERMEDIATE CLERK STENOGRAPHER (BAND LEVEL 2)

Division of BioMedical Sciences

Faculty of Medicine

Full-time, Contractual position until March 11, 2025)

This competition may be used to fill identical positions in this unit within three (3) months of the closing date

All qualified employees are welcome to apply, however preference is given to CUPE members

DUTIES

Reporting to the Administrative Staff Specialist III, the successful applicant will be required toperform moderately difficult and varied clerical work, which requires initiative and independent judgment. Duties include answering routine queries at the front desk of the General Office; replying to enquiries either via email, in person or phone from faculty, staff, and students; typing letters, reports, and memoranda from rough draft; editing and creating fillable forms; photocopying materials as required; maintaining a computerized and manual filing system; compiling and formatting spreadsheets, such as the space management spreadsheet; sorting and distributing mail; ordering office supplies; arranging various meetingsand room bookings; assisting with the preparation of agendas and transcribing minutes; preparing various requisitions; maintaining and updating the Divisional website and social media accounts ; posting events to the Faculty of Medicine calendar; preparing weekly attendance reports; keying departmental leave; posting on Divisional Notice Boards; and performing other related duties as required.

QUALIFICATIONS

Experience (1-3 years) in moderately difficult and varied clerical work; supplemented by courses in business education or office administration; or any equivalent combination of experience and training. Proficiency in the use of Microsoft Outlook, Word, Excel, and PowerPoint is required. Attention to detail, strong written and verbal communication skills, organizational skills, and ability to work independently are required. Experience using Banner HR and website editing software; scheduling meetings, preparing agendas, transcribing minutes and using virtual media software are assets.

SALARY $43,119 - $50,582 per annum (CUPE Local 1615)