Intermediate Architectural Contract Administrator

DIALOG; Calgary; Hybrid; CAD 90,000 - 120,000; Full time

Benefits offered by this job

Parental leave top-up

RRSP matching

Medical and dental benefits

Discounted memberships

Gifted time off during holidays

Vacation Buy-Up program

Professional memberships reimburse

Job summary

DIALOG in Calgary is seeking a Contract Administrator to support delivery of projects. You will work closely with project teams, clients, and contractors to coordinate contract administration activities, conduct site reviews, and contribute to high-quality project outcomes.

The role requires strong knowledge of contracts and construction processes and travel to project sites as needed. We value collaborative, ambitious professionals with experience in alternative delivery models and a commitment

Qualifications

• 5+ years in Contract Administration, construction coordination, or related field.
• Knowledge of building codes and construction procedures.
• Proficiency with procurement and standard contracts (CCDC 2, 5A/5B).
• Experience leading coordination of multidisciplinary inputs and directing consultants/contractors.

Responsibilities

• Manage all aspects of the Contract Administration phase, ensuring adherence to contract requirements and design intent.
• Establish and enforce project protocols and communication frameworks across stakeholders.
• Conduct site reviews and identify deficiencies with corrective actions.
• Monitor progress, review progress claims, and coordinate documentation (RFI, CO, CD, Submittals).
• Provide input to resolve conflicts or negotiations and assist in close-out documentation.

Skills

Contract Administration

Construction coordination

Procurement knowledge

Change management (PCN, CO, CD)

Multidisciplinary coordination

Communication skills

Revit experience

Driver's license & travel

Education

Bachelor's degree in Architecture/Engineering/related field

CCCA with CSC credential

Tools

Onware

Procore

Prolog

BIM 360

Job description

Here at DIALOG, we are passionate about design and believe it can and should meaningfully improve the wellbeing of our communities and the environment we all share.
We are a multi-disciplinary practice of architects, interior designers, urban designers and planners, structural, mechanical and electrical engineers, landscape architects and sustainability experts who design for community wellbeing and urban vibrancy. We are a fun-loving bunch of big thinkers and city-shapers, who are collaborative in our approach, diverse in our perspectives, aspirational in our pursuits, and optimistic about what’s next. We’re always looking for passionate people who share our values and care as much about our communities as we do. We're proud to be a Certified B Corporation and one of Canada's Greenest Employers, committed to using our design practice as a force for good in the world.
Join our Calgary or Edmonton studio as a Contract Administrator and support the successful delivery of projects through construction. Working closely with project teams, clients, and contractors, you will help coordinate contract administration activities, conduct site reviews, and contribute to high-quality project outcomes. If you thrive in a fast-paced environment, enjoy solving complex construction challenges, and are looking to grow your career within a collaborative and supportive team, we'd love to hear from you!

How you'll make a difference:

• Manage all aspects of the Contract Administration phase, ensuring adherence to contract requirements, protection of design intent and effective project delivery
• Establish, implement and enforce project protocols, communication frameworks and contract administration procedures across all stakeholders (owner, consultants, contractor, vendors, AHJs)
• Conduct site reviews for general conformance with contract documents, identifying deficiencies and directing appropriate corrective action, escalating issues as needed
• Monitor contract progress and assist in the review and validation of progress claims
• Direct and oversee all contract documentation and communications (RFI, SI, PCN, CO, CD, Submittals) including review and coordination of multidisciplinary consultant input prior to issuance, engaging with senior team members as required
• Provide impartial input to support resolution of conflicts or negotiations
• Assist in the review of project close-out documentation (O&M manuals, as-builts, etc.)

Who you are:

• 5+ years of experience in Contract Administration, construction coordination, or related field
• Working knowledge of building codes, construction procedures and relevant legislation
• Knowledge of procurement, standard construction contracts (CCDC 2, CCDC 5A/5B, etc.)
• Proficiency in contract administration processes including change management (PCN, CO, CD, etc.), RFIs, Submittals, field reviews and payment certification
• Proven ability to lead coordination and review of multidisciplinary consultant input, providing clear direction to consultants and contractors
• Knowledge of building construction systems and assemblies, including how components are sequenced and installed in the field (foundations, structure, envelope, M&E systems, finishes, etc.)
• Strong analytical and problem-solving skills with sound, defensible decision-making
• Effective written and verbal communication skills, with strong interpersonal abilities
• Able to manage competing priorities and maintain responsiveness in a fast-paced construction environment
• Valid driver's license and access to a reliable vehicle. Able to travel to project sites, including short-duration trips to locations outside the Calgary/Edmonton area

You'll stand out with:

• Experience with alternative delivery models (CM, Design-Build, IPD, Alliance, etc.) and associated CA implications
• Experience advising Owners on procurement strategies, tender evaluations and contract award recommendations
• Experience reviewing and responding to contract claims, delays and disputes
• Advanced experience with construction scheduling review (critical path awareness)
• Exposure to quality management processes and pre-bid document reviews
• Experience with construction management software platforms (Onware, Procore, Prolog, BIM 360, etc.)
• Building science exposure, including materials and construction methods
• Proficiency in Microsoft Office and Bluebeam
• Background in Architecture, Architectural Technology, Engineering, or related field, including Revit experience
• Certified Construction Contract Administrator (CCCA) with CSC

Perks & Benefits

Parental leave top-up programs for all parents upon the birth or adoption of a child, RRSP matching, competitive medical and dental benefits coverage upon the first day of employment, discounted memberships, encouraged work/life balance with gifted time off during the holiday season and Vacation Buy-Up program, and reimbursement for professional memberships and dues are just a few of the benefits that DIALOGers enjoy.

Professional Development

DIALOG offers continued professional growth through leadership development opportunities specifically designed for our collaborative culture. Among others, some of our programs include: CoachDIALOG which equips our coaches with essential communication and feedback strategies for building great teams; IntegrateducationTM supports DIALOGers in accredited continuing education opportunities; technical skills development via e-learning pathways; and financial support for relevant external learning opportunities.

Equal Opportunity

DIALOG celebrates diversity and is an equal opportunity employer. We are committed to an inclusive environment for all, free of discrimination and harassment. Employment-related decisions are made without regard to sex, religion, ethnicity, sexual orientation, disability, age and race. In accordance with DIALOG's Accommodation Policy, accommodations for people with disabilities are available upon request for candidates throughout the selection process. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us. At DIALOG, we believe compensation should reflect the unique talent each person brings to our team. We look at annual market data to understand how different roles are compensated in our industry, but we also recognize that your experience, skills, location, and the impact you make all play a part in shaping your total rewards. Because of this, final offers may differ from the ranges listed - we want to make sure everyone is recognized in a manner that is fair, competitive, and true to the value they bring.