Intermediate Administrative Assistant (Part-Time)

Tetra Tech; Winnipeg; On-site; CAD 30,000 - 60,000; Part time

Job summary

A leading consulting firm in Winnipeg is seeking a part-time Intermediate Administrative Assistant. This role requires in-office presence for approximately 20 hours per week. Responsibilities include formatting documents, administrative support for project managers, and ensuring quality of deliverables. Ideal candidates have a minimum of 5 years of administrative experience and proficiency in key software tools.

Benefits

Work/life balance

Collaborative team atmosphere

Learning and development opportunities

Qualifications

• Minimum of 5 years of administrative experience.
• Proficient in Word, Teams, PowerPoint, Outlook, Excel, and Adobe Pro.
• Exceptional attention to detail.

Responsibilities

• Format and produce technical documents and proposals.
• Prepare reports with table of contents and appropriate formatting.
• Assist with invoice coding and travel booking.

Skills

MS Word

Adobe Pro

PowerPoint

Outlook

Excel

Detail-oriented

Written communication

Oral communication

Education

Post-secondary degree or diploma in business or administration

Job description

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If you are a current Tetra Tech employee, please apply for career opportunities at the internal jobs website .

Our Winnipeg Tetra Tech office is currently seeking a part-time Intermediate Administrative Assistant to work ~ 20 hours per week. This position requires in-office presence; remote work is not an option for this role.

T he selected candidate will be responsible for coordinating the preparation and organization of multiple documents and deliverables according to internal and external client requirements and schedules. The Administrative Assistant will share duties with other administrative team members including greeting clients, answering calls, and performing a variety of administrative and project tasks as assigned.

Why Tetra Tech:

At Tetra Tech, we areLeading with Scienceto solve the world’s most complex challenges. Our industry-leading experts in engineering and consulting are committed to driving positive change in communities around the world. For over 50 years, we have been at the forefront of innovation and sustainability. Today we stand as a market leader, offering cutting-edge solutions in water, environment, energy, and international development. Our work has improved more than 500 million lives around the world.

Your Impact:

Join Tetra Tech to make a real difference. Our work leverages cutting-edge technologies, advanced analytics, and the expertise of world-class scientists and engineers to create meaningful change around the world. Discover your full potential – join us to advance your career while leaving a lasting legacy.

Responsibilities:

• Format and produce technical documents, proposals, and other deliverables in electric and hard copy formats
• Prepare and review large format reports/proposals with table of contents, tables, headers/footers, and section breaks, using MS Word
• Prepare and compile PDF files using Adobe Pro
• Proofread and edit documents for spelling, grammar, consistency, punctuation, word choice and readability
• Assist with invoice coding, timesheet entry, expense report preparation, and travel booking
• Provide general administrative support and guidance to the project managers, engineers and designers.
• Attend meetings and record and distribute meeting minutes.

Requirements:

• A post-secondary degree or diploma in business or administration is preferable
• Minimum of 5 years administrative experience, preferably with consulting engineering or project related experience.
• Must be proficient in Word, Teams, PowerPoint, Outlook, Excel, and Adobe Pro
• Exceptional attention to detail
• Confident and self-starter
• Ability to work with minimal supervision and as part of a team
• Excellent written and oral communication skills

This position is a fixed-term opportunity for a duration of 12 months. There is potential for the role to transition into a permanent full-time position, contingent upon organizational needs and the successful candidate’s performance in the role.

The perks of working at Tetra Tech include:

• Flexibility and company-wide commitment to work/life balance.
• Collaborative team atmosphere that values the contributions of all employees.
• Learning and development opportunities for ongoing professional growth. Mentorship with world leading experts in your field.

Explore our open positions at https://www.tetratech.com/careers. Follow us on social media to learn more about our people, culture, and opportunities:

X (Twitter): @TetraTechJobs

Additional Information

• Organization: 704 EGI
• Requisition #70400003174

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