Intermediate Administrative Assistant

Tetra Tech; Winnipeg; Hybrid; CAD 40,000 - 55,000; Full time

Job summary

Join a leading company in engineering and consulting as an Intermediate Administrative Assistant in Winnipeg. This role involves coordinating document preparation and providing support to a dynamic team. With a focus on innovation and sustainability, you will contribute to meaningful projects while enjoying a hybrid work culture and competitive benefits.

Benefits

Comprehensive benefits available on day one

Hybrid work culture

Flexibility for work/life balance

Collaborative team atmosphere

Learning and development opportunities

Qualifications

• Minimum 5 years administrative experience, preferably in consulting engineering.
• Proficiency in various office software and exceptional attention to detail.
• Confident, self-starter attitude with good communication skills.

Responsibilities

• Format and produce technical documents and proposals.
• Prepare and review reports/proposals using MS Word.
• Provide general administrative support to project managers and engineers.

Skills

Attention to Detail

Written Communication

Oral Communication

Teamwork

Education

Post-secondary degree or diploma in business or administration

Tools

MS Word

Teams

PowerPoint

Outlook

Excel

Adobe Pro

Job description

At Tetra Tech, we are leading with science to solve the world’s most complex challenges. Our industry-leading experts in engineering and consulting are committed to driving positive change in communities around the world. For over 50 years, we have been at the forefront of innovation and sustainability. Today, we stand as a market leader, offering cutting-edge solutions in water, environment, energy, and international development. Our work has improved more than 500 million lives around the world.

Your Impact:

Join Tetra Tech to make a real difference. Our work leverages cutting-edge technologies, advanced analytics, and the expertise of world-class scientists and engineers to create meaningful change around the world. Discover your full potential – join us to advance your career while leaving a lasting legacy.

Our Winnipeg Tetra Tech office is currently seeking an Intermediate Administrative Assistant. The selected candidate will be responsible for coordinating the preparation and organization of multiple documents and deliverables according to internal and external client requirements and schedules. The Administrative Assistant will share duties with other administrative team members, including greeting clients, answering calls, and performing a variety of administrative and project tasks as assigned.

This position is a fixed-term opportunity for a duration of 12 months. There is potential for the role to transition into a permanent full-time position, contingent upon organizational needs and the successful candidate’s performance in the role.

Your Role:

1. Format and produce technical documents, proposals, and other deliverables in electronic and hard copy formats.
2. Prepare and review large format reports/proposals with table of contents, tables, headers/footers, and section breaks, using MS Word.
3. Prepare and compile PDF files using Adobe Pro.
4. Proofread and edit documents for spelling, grammar, consistency, punctuation, word choice, and readability.
5. Assist with invoice coding, timesheet entry, expense report preparation, and travel booking.
6. Provide general administrative support and guidance to project managers, engineers, and designers.
7. Attend meetings and record and distribute meeting minutes.

Qualifications:

1. A post-secondary degree or diploma in business or administration is preferable.
2. Minimum of 5 years administrative experience, preferably with consulting engineering or project-related experience.
3. Proficiency in Word, Teams, PowerPoint, Outlook, Excel, and Adobe Pro.
4. Exceptional attention to detail.
5. Confident and self-starter attitude.
6. Ability to work with minimal supervision and as part of a team.
7. Excellent written and oral communication skills.

The perks of working at Tetra Tech include:

1. Comprehensive and market-competitive benefits, available on day one of employment.
2. Hybrid work culture with tools provided for remote work.
3. Flexibility and commitment to work/life balance.
4. Collaborative team atmosphere valuing contributions of all employees.
5. Learning and development opportunities, including mentorship with world-leading experts.

Explore our open positions at https://www.tetratech.com/careers. Follow us on social media to learn more about our people, culture, and opportunities.