Interior Design Project Coordinator

Habermehl Design Group Inc.; Halifax; Hybrid; CAD 80,000 - 100,000; Part time

Job summary

A boutique interior design studio seeks a part-time Interior Design Project Coordinator to manage high-end residential projects. This role requires strong project management skills and experience in coordinating design projects, with responsibilities that include timeline oversight and client communication. Ideal candidates are organized and detail-oriented, ready to thrive in a collaborative environment.

Benefits

Flexible daytime schedule

Paid time off

Office perks and occasional studio dog visits

Qualifications

• 5 years in residential interior design or construction management.
• Strong verbal and written communication skills in English.
• Ability to work independently with initiative.

Responsibilities

• Oversee project timelines and monitor site progress.
• Serve as a communication bridge between clients and designers.
• Coordinate invoicing and expense tracking with bookkeeper.

Skills

Communication

Project Management

Problem Solving

Education

5 years in project coordination or management

Tools

Microsoft Office

AutoCAD

Job description

INTERIOR DESIGN PROJECT COORDINATOR (PART-TIME, HYBRID)

Location : Waterloo, ON

Type : Permanent, part-time (20 to 25 hours per week, with additional hours available as needed)

Pay : $32.00 to $35.00 per hour, depending on experience and fit for the role

Start Date : Flexible. Can begin immediately

ABOUT HABERMEHL DESIGN GROUP

Habermehl Design Group is a boutique interior design studio with nearly 30 years of experience in high-end custom residential and commercial work. Known for thoughtful, detail-driven design and seamless project execution, HDG creates spaces that are both elegant and livable.

We are a small, collaborative team with high standards and a deep appreciation for craftsmanship, professionalism, and clear communication. Our clients are discerning, and we take pride in delivering elevated work and a refined experience from concept to completion.

ABOUT THE ROLE

We are hiring a Project Coordinator with proven experience in residential interior design project management. This role is best suited to someone who is organized, proactive, and fluent in the logistics of running design projects from start to finish.

This is a part-time, hybrid role based in Waterloo. It is ideal for someone who thrives in a structured, high-calibre environment and is looking for a long-term opportunity that offers balance while keeping their project leadership skills sharp.

You bring solid project management experience from the interior design or construction industry, with a clear understanding of timelines, logistics, and the behind-the-scenes coordination required to keep projects running smoothly and on schedule.

You are ready to take ownership of project coordination in a meaningful way. You bring clarity, consistency, and care to every step of the process, and you thrive in a studio that values professionalism, kindness, and strong follow-through.

WHAT YOU WILL DO

Project Coordination and Management

• Oversee project timelines, milestones, and deliverables
• Serve as the communication bridge between clients, trades, and designers
• Monitor site progress, solve problems, and ensure projects stay on track
• Handle procurement, scheduling, and on-site coordination
• Manage quotes, budgets, and delivery tracking with accuracy

Administration and Documentation

• Coordinate with our bookkeeper for invoicing and expense tracking
• Take meeting notes, assign follow-ups, and support internal clarity

Client Experience

• Provide regular updates and clear communication
• Represent HDG professionally with warmth and poise

QUALIFICATIONS

• Minimum 5 years in project coordination or management in residential interior design, construction, or a related field
• Experience with custom home projects, renovation timelines, workflows, and documentation
• Fluent English speaker with professional verbal and written communication
• Confident working independently, with initiative and good judgment
• Proficient in Microsoft Office. Familiarity with AutoCAD is an asset
• Legally eligible to work in Canada (citizen, permanent resident, or valid work permit)
• Valid driver’s licence and reliable transportation

PREFERRED QUALIFICATIONS

• PMP certification or equivalent experience
• Experience in high-end residential environments
• Awareness of the design and construction process
• Familiarity with Canadian workplace culture, communication, and client expectations is an asset

WHO THIS ROLE IS FOR

You understand the flow and nuance of residential interior design projects. You are comfortable communicating with designers, trades, and clients. You are dependable, detail-oriented, and skilled at keeping a project moving forward with clarity and care.

You are not looking to be a designer. You are a project coordinator who values structure, professionalism, and being part of a studio that delivers exceptional design experiences.

WHAT WE OFFER

• Flexible daytime schedule that respects work-life balance
• Paid time off to recharge
• A trusted long-term role supporting elevated projects
• Office perks and the occasional visit from our friendly studio dog

WORK LOCATION : Hybrid, with in-office presence required in Waterloo, ON

SCHEDULE : Daytime hours, Monday to Friday

TO APPLY :

If this sounds like the right fit for you or someone you know, we would love to connect. Please email us with your resume and a brief introduction.

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