Interim Library Administrative Assistant

White Spot; Surrey; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading company is seeking a Library Administrative Assistant to support its Library Division. This role requires a four-year degree and two years of related experience. Key responsibilities include administrative support and communication facilitation. The position offers structured work hours and possible remote work after training.

Qualifications

• Completion of four-year baccalaureate degree from a publicly accredited post-secondary institution.
• Two years recent related experience.
• Excellent working knowledge of English, both oral and written.

Responsibilities

• Providing administrative support and organizing tasks.
• Ensuring efficient operation of the Library Division.
• Facilitating communication among team members.

Skills

Communication

Attention to Detail

Organizational Skills

Problem Solving

Interpersonal Skills

Education

Four-year baccalaureate degree

Tools

MS Word

MS Excel

MS Access

MS SharePoint

Outlook software

Job description

We are currently seeking a Library Administrative Assistant to join our Library team.

Job Overview

Reporting to the Manager, Library Resources, the Library Administrative Assistant (LAA) is responsible for ensuring the efficient operation of the Library Division by providing administrative support, organizing tasks, and facilitating communication. A high degree of attention to detail and accuracy is required as the Library Administrative Assistant's record-keeping and recommendations are relied upon when the Manager, Chair(s), and University Librarian are making decisions for the Library Division.

Education and Experience

• Completion of four-year baccalaureate degree from a publicly accredited post-secondary institution.
• Experience working within highly complex administrative environments is an asset.
• Two years recent related experience that demonstrates increasing levels of responsibility.
• Or an equivalent combination of education and experience.

Knowledge, Skills, and Abilities

• Excellent working knowledge of English, both oral and written. Proven excellence in communication skills, both oral and written, exhibiting a high level of tact, professionalism and diplomacy.
• Proven ability to comprehend, communicate and comply with established policies, practices and procedures.
• Proven ability to compose standard forms of business communication such as memoranda, business correspondence, minutes of meetings, etc.
• Superior accuracy and attention to detail, particularly in editing documents.
• Superior interpersonal skills, with the ability to patiently and effectively deal with a diverse range of people in a respectful and professional manner.
• Superior organizational and time-management skills in coordinating projects and meeting multiple overlapping deadlines.
• Proven ability to effectively prioritize work and manage time in an administrative environment with multiple demands and frequent interruptions.
• Proven ability to develop effective multi-person administrative procedures in a systematic, organized fashion.
• Proven ability to take direction and complete assigned tasks on time.
• Experience managing the multiple demands within a large and complex organization.
• Proven ability to successfully recognize, analyze and resolve problems.
• Proven excellence in quantitative reasoning.
• Proven ability to handle confidential matters and materials with tact and discretion.
• Proven ability to work independently under minimal supervision, exercising good judgment and initiative.
• Working knowledge of routine office systems and procedures, including standard filing systems, clerical control systems, record-keeping, etc.
• Proven ability with integrated computer technologies including MS Word, MS Excel, MS Access, MS SharePoint, Outlook software, electronic calendars, website maintenance and internet. Familiarity with Banner information system, FAST, and Access is an asset.
• Typing speed of 50 wpm.
• Possession of a valid driver's license and access to a vehicle is preferred.

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Timings are 8:30am-4:00pm Monday to Friday. 2 X 15 minutes rest period. 1 X 30 minute unpaid meal break.The candidate is required to undergo training for approximately three months. Remote work may be available upon successful completion of the training.

As per the KPU-BCGEU Collective Agreement, qualified internal applicants within the BCGEU bargaining unit are given first consideration in filling this position. Internal applicants must apply by 11:59pm on the internal closing date in order to be considered as an internal applicant. Internal applications received after the closing date will be considered as an external applicant.

Salary Information

Salary and wage increments are in accordance with the Collective Agreement.