Intergovernmental Relations Clerk (Clerk Typist 3)

City of New Westminster; British Columbia; On-site; CAD 45,000 - 65,000; Full time

Job summary

The City of New Westminster is seeking a dynamic Intergovernmental Relations Clerk to support the Chief Administrative Officer's office. This exciting role involves managing government contacts, organizing materials, and assisting in grant-related projects. Ideal candidates will have solid administrative experience, excellent customer service skills, and the ability to work independently under minimal supervision. The position offers competitive benefits including health coverage, vacation, and retirement options.

Benefits

Work-life balance with vacation

Extended health, dental, and life insurance benefits

Paid sick leave benefits

Retirement benefits including municipal pension plan

Ongoing learning and career development opportunities

Qualifications

• Experience with government funding programs and processes.
• Ability to maintain complex records and track project funding.
• Knowledge of municipal policies and regional government systems.

Responsibilities

• Providing information and assistance to internal and external contacts.
• Managing website content and tracking grant opportunities.
• Supporting colleagues with senior government grant submissions.

Skills

Customer Service

Conflict Resolution

Organization

Communication

Education

Grade 12 completion plus courses in office administration

Tools

Microsoft Office Suite

Adobe Acrobat

Job description

We are seeking a dynamic, self-motivated administrative professional to join the Office of the Chief Administrative Officer as the Intergovernmental Relations (IGR) Clerk (Clerk Typist 3). In this exciting role you will be:

• Providing information and assistance to a variety of internal and external contacts
• Organizing a variety of confidential and non-confidential materials
• Managing website content, and marketing materials
• Working with various internal departments to update project information in grant funded projects
• Managing senior government contacts and actions
• Supporting colleagues in facilitating senior government grant submissions and recipients
• Tracking grants opportunities and researching grants
• Maintaining decorum, confidentiality and records
• Other related duties

If you have the following characteristics and qualifications, we want to hear from you!

• You have completion of Grade 12 including or supplemented by courses in office administration plus considerable related experience or an equivalent combination of training and experience acceptable to the employer
• You have experience with government funding programs and processes
• You have experience coordinating meetings and events and resolving issues as they arise
• You have experience and the ability to maintain moderately complex records, track project funding and budgets
• You have sound knowledge of business English, spelling, arithmetic, and good vocabulary for review and preparation of reports and correspondence
• You have knowledge of relevant municipal policies and practices
• You have knowledge of the current system of regional, provincial and federal governments
• You have excellent customer service, relationship building and conflict resolution skills
• You have the ability to work with minimal supervision and effectively work under pressure at times
• You have the ability to process confidential matters and materials; maintain effective working relationships with contacts, and supply information
• You have advanced skills in Microsoft Office Suite, including Excel, Word, Outlook, and Teams, database management, Adobe Acrobat, and other systems related to the work

What we offer:

• Work-life balance – vacation
• Health and wellness – extended health, dental, life insurance benefits, paid sick leave benefits, plus other wellness-focused programs and benefits
• Retirement benefits – including municipal pension plan
• Career development – ongoing learning, leadership development, and education development opportunities