Intellectual Property Legal Assistant

Our client is a prestigious international business law firm with offices across Canada and the U.S., known for its commitment to professional excellence, client service, and a collaborative work environment. The firm is proud to foster a collegial culture where individuals from diverse backgrounds, experiences, and perspectives thrive.

About The Opportunity
This is an exciting opportunity to join a well-established Intellectual Property team in assisting in patent prosecution from beginning to end. This role is based in downtown Toronto, requiring the successful candidate to work 4 days a week in the office, and 1 day from home.

About The Position

• Preparing client correspondence, maintaining contacts and databases, and coordinating meetings and events.
• Managing incoming communications, scheduling, and calendar maintenance.
• Assisting with billing processes including time entry, WIP monitoring, and invoice preparation.
• Supporting file opening, conflict checks, and document organization.
• Coordinating with internal teams on proposals, pitches, and marketing efforts.
• Providing matter/project management support including budgeting and milestone tracking.
• Backing up colleagues when needed to ensure consistent support for legal professionals.

The Requirements

• Legal Assistant diploma or Office Administration post-secondary education required.
• Minimum 5 years of related experience, preferably in a legal or professional services environment.
• Experience in Patent Prosecution is essential.
• Familiarity with IP management systems such as Improtech is an asset.
• Strong knowledge of legal terminology, documentation, and procedures.
• Proficiency in Microsoft Office Suite.
• Exceptional organizational, communication, and interpersonal skills.
• Ability to manage multiple priorities with efficiency and precision.
• Team-oriented, proactive, and comfortable working in a high-pressure environment.
• Willingness to work occasional overtime as needed.

Compensation
The firm offers a competitive compensation and benefits package, along with ongoing opportunities for professional development and career growth. Employees benefit from a team-driven, inclusive workplace that values excellence, innovation, and balance.