Intake Assessment Administrative Assistant

Child and Family All Nations Coordinated Response Network; Winnipeg; On-site; CAD 40,000 - 55,000; Full time

Job summary

A community support organization in Winnipeg, Canada is seeking an Administrative Support professional for a term position until March 2026. The role includes data entry, filing, and providing administrative assistance to staff. Candidates should have strong organizational and communication skills, experience in administrative roles, and a commitment to understanding Indigenous issues. Proficiency in Microsoft Office is required, and fluency in French or an Indigenous language is advantageous.

Qualifications

• 3+ years of experience in administrative support roles.
• Understanding of the impact of colonization and knowledge to mitigate stereotypes about Indigenous Peoples.
• Fluency in French and/or an Indigenous language is an asset.

Responsibilities

• Data entry and processing transfers on the CFS Information System.
• Typing and formatting reports, files, and correspondence.
• Preparing Unit statistics and maintaining files.

Skills

Communication skills

Organizational skills

Interpersonal skills

Adaptability

Multitasking

Cultural competence

Education

Grade 12 plus a certificate in a 1-year Administrative Course

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

COMPETITION # 2025-14

POSITION: Administrative Support (Term until March 2026), Full-Time

DUTIES INCLUDE:

1. Data entry, opening, closing, and processing transfers on the CFS Information System and Intake Module.
2. Typing, editing, formatting, and transcribing reports, forms, correspondence, files, recordings, minutes, case planning notes, and other materials as assigned by the Unit Supervisor.
3. Preparing daily and monthly Unit statistics and maintaining files in ANCR’s filing repository.
4. Receiving, screening, assessing, transferring telephone calls, and taking messages.
5. Providing support to other administrative staff and covering for the ANCR Receptionist as needed.

QUALIFICATIONS:

• Understanding of the impact of colonization, residential schools, and the 60’s scoop; commitment to decolonization; and knowledge to mitigate stereotypes and myths about Indigenous Peoples.
• Grade 12 plus a certificate in a 1-year Administrative Course, or relevant experience and education.
• At least 3 years of experience in administrative support roles.
• Experience with reception, mail processing, and filing.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Strong communication and interpersonal skills for effective interaction with staff and the public.
• Ability to work independently and in a team environment.
• Fluency in French and/or an Indigenous language is an asset.
• Excellent organizational and time management skills, with the ability to prioritize and meet deadlines.
• Adaptability to a changing workplace and multitasking skills.
• Knowledge of department programs and experience with the Intake Module / CFSIS is an asset.
• Core competencies include communication, cultural competence, customer focus, decision-making, collaboration, organizational skills, and stress tolerance.
• Successful criminal records check, prior contact check, and Child Abuse Registry check.
• Legal entitlement to work in Canada.