Insurance Defense Legal Assistant

TAG HR; Toronto; On-site; CAD 40,000 - 80,000; Full time

Job summary

An established industry player is seeking a detail-oriented Legal Assistant to support their dynamic team in Toronto. This role involves managing administrative tasks, preparing legal documents, and ensuring smooth office operations for two associates. The ideal candidate will have a strong background in insurance defense law and be proficient in legal software and Microsoft Office Suite. Join a fast-paced environment where your skills in organization and communication will be essential to the success of the legal team, and make a significant impact on the efficiency of legal processes.

Qualifications

• 3+ years of experience in insurance defense and tort law.
• Proficient in legal software and Microsoft Office Suite.
• Strong attention to detail and time management skills.

Responsibilities

• Prepare documents and manage deadlines for legal associates.
• Organize office files and maintain the lawyer's calendar.
• Handle administrative tasks related to billing and file management.

Skills

Insurance Defense Law

Legal Software Proficiency

Microsoft Office Suite

Time Management

Attention to Detail

Written Communication

Verbal Communication

Understanding of Civil Procedure

Tools

Clio

PCLaw

Job description

Insurance Defense Litigation Legal Assistant

Our client is seeking are seeking a detail-oriented and proactive Toronto based Legal Assistant to for performing clerical, administrative and general office duties for two associates.

Duties:

• Proactively and independently preparing documents to meet upcoming deadlines.
• Complexity of documents varies, but general instructions will be provided, and
  precedents are to be followed.
• Transcribes dictation of technical and/or confidential nature.
• Organizes and expedites the flow of work through the lawyer’s office, initiating follow-up action.
• Compose routine letters and memos from general instruction.
• Routes or answers routine correspondence not requiring the lawyer’s attention and
  initiates follow-up action, as required.
• Organize and maintain office files/records in accordance with firm’s procedures and
  best practices.
• Maintain Outlook calendar, ensures lawyer is kept abreast of upcoming
  appointments/meetings/court filings/court proceeding dates.
• Proper electronic filing of emails received for lawyer.
• Handle administrative detail with respect to accounting, opening and closing files,
  docketing, billing, etc., as per firm protocols.
• Prepares special reports which involves gathering and summarizing data.
• Liaises between the principal and various internal and external individuals, groups and
  clients at all levels.
• Abide by Firm policies including the policy on confidentiality

Qualifications:

• A minimum of 3 years’ experience in insurance defense, tort, liability, or accident benefits law.
• Proficiency in legal software (e.g., Clio, PCLaw, or equivalent).
• Advanced knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Familiarity with e-filing systems and court protocols.
• Familiarity with accident benefits claims and insurance litigation strategies.
• Exceptional ability to prioritize tasks, manage time effectively, and meet strict deadlines.
• Acute attention to detail to ensure accuracy in documentation and filings.
• Strong written and verbal communication skills, with the ability to convey information clearly to clients and legal professionals.
• Professional demeanor when interacting with clients, opposing counsel, and insurance representatives.
• Comprehensive understanding of rules of civil procedure, court filing processes, and litigation timelines.
• Experience in preparing materials for examinations for discovery, mediations, and trials.
• Ability to thrive in a fast-paced, high-volume environment while managing multiple priorities.
• Self-motivated and able to anticipate the needs of the legal team proactively.