Insurance Defense Legal Assistant

Insurance Defense Litigation Legal Assistant

Our client is seeking are seeking a detail-oriented and proactive Toronto based Legal Assistant to for performing clerical, administrative and general office duties for two associates.

Duties:

• Proactively and independently preparing documents to meet upcoming deadlines.
• Complexity of documents varies, but general instructions will be provided, and
  precedents are to be followed.
• Transcribes dictation of technical and/or confidential nature.
• Organizes and expedites the flow of work through the lawyer’s office, initiating follow-up action.
• Compose routine letters and memos from general instruction.
• Routes or answers routine correspondence not requiring the lawyer’s attention and
  initiates follow-up action, as required.
• Organize and maintain office files/records in accordance with firm’s procedures and
  best practices.
• Maintain Outlook calendar, ensures lawyer is kept abreast of upcoming
  appointments/meetings/court filings/court proceeding dates.
• Proper electronic filing of emails received for lawyer.
• Handle administrative detail with respect to accounting, opening and closing files,
  docketing, billing, etc., as per firm protocols.
• Prepares special reports which involves gathering and summarizing data.
• Liaises between the principal and various internal and external individuals, groups and
  clients at all levels.
• Abide by Firm policies including the policy on confidentiality

Qualifications:

• A minimum of 3 years’ experience in insurance defense, tort, liability, or accident benefits law.
• Proficiency in legal software (e.g., Clio, PCLaw, or equivalent).
• Advanced knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Familiarity with e-filing systems and court protocols.
• Familiarity with accident benefits claims and insurance litigation strategies.
• Exceptional ability to prioritize tasks, manage time effectively, and meet strict deadlines.
• Acute attention to detail to ensure accuracy in documentation and filings.
• Strong written and verbal communication skills, with the ability to convey information clearly to clients and legal professionals.
• Professional demeanor when interacting with clients, opposing counsel, and insurance representatives.
• Comprehensive understanding of rules of civil procedure, court filing processes, and litigation timelines.
• Experience in preparing materials for examinations for discovery, mediations, and trials.
• Ability to thrive in a fast-paced, high-volume environment while managing multiple priorities.
• Self-motivated and able to anticipate the needs of the legal team proactively.