Insurance Coordinator (One-Year Contract)

Ovivo Switzerland AG; Montreal; On-site; CAD 60,000 - 80,000; Full time

Benefits offered by this job

Hybrid work model

Public transportation reimbursement

Job summary

Ovivo is seeking an Insurance Coordinator for a one-year maternity leave replacement at its Montreal head office. You will support a global insurance consolidation program and ensure continuity of renewals across entities, with a hybrid schedule (two days in the office).

You will coordinate renewals, liaise with brokers and insurers, track milestones, maintain records, and support paralegal and corporate administration tasks.

Qualifications

• Prior insurance experience is strongly preferred.
• Experience coordinating multi-entity projects and managing numerous stakeholders.
• Strong organizational, communication, and execution skills.
• Ability to manage timelines, follow up on deliverables, and drive projects to completion.
• Strong attention to detail and ability to work with complex documentation and data.
• Ability to communicate effectively in English and French; additional languages are an asset.

Responsibilities

• Coordinate insurance renewals, policy documents, COIs, invoicing, and underwriting data from entities.
• Coordinate global insurance consolidation across multiple entities and countries.
• Support integration of several insurance lines into a captive/self-insurance.
• Track deliverables, schedules, and project milestones.
• Maintain centralized insurance records, renewal dates, premiums, and claims data.
• Prepare insurance summaries and materials for internal stakeholders.
• Coordinate claims reporting with brokers, insurers, and entities.
• Provide paralegal and corporate administration support as needed.
• Assist with special corporate projects.

Skills

Insurance coordination

Stakeholder management

Project coordination

Bilingual English/French

Attention to detail

Job description

Insurance Coordinator (One-Year Contract)

Description

At Ovivo, we offer you the opportunity to broaden your skills and professional experience by supporting Ovivo's and SKion Water's global insurance activities during a one-year maternity leave replacement assignment.

Joining Ovivo means being part of a global team of innovative and passionate professionals who are committed to preserving water, our planet's most critical resource. It also means combining our efforts and talents towards a more sustainable future - together.

The role is based at the head office located in downtown Montreal and we enjoy a flexible hybrid work model with two days a week at the office.

What is the Role?

As the Insurance Coordinator, you will provide dedicated support for a global insurance consolidation program. You will also ensure continuity of insurance activities, renewals, and project coordination across many companies globally. This is an impactful and central position within Ovivo and the SKion Water group, with great exposure to the senior management team.

• Coordinate insurance renewals, policy documentation, certificates of insurance, invoicing and the collection of underwriting information from operating entities.
• Liaise with international brokers, insurers, operating companies, and internal stakeholders to collect, centralize, administer and coordinate the renewal of insurance policies at the best terms possible.
• Coordinate a global insurance consolidation initiative across different entities and countries.
• Support the review and integration of several insurance lines into an insurance captive (self-insurance).
• Track deliverables, documentation, schedules, and project milestones.
• Maintain accurate insurance records and centralized databases, including policy information, renewal dates, premiums, claims data and outstanding action items.
• Prepare insurance summaries, meeting materials and minutes for internal stakeholders and committees, and follow up on agreed action items.
• Coordinate the reporting and administrative follow-up of insurance claims with brokers, insurers and operating entities.
• Support additional insurance activities as required.
• Provide selected paralegal and corporate administration support.
• Assist with special corporate projects assigned by management.

Does this sound like you?

• Prior insurance experience is strongly preferred.
• Experience coordinating multi-entity projects and managing numerous stakeholders.
• Strong organizational, communication, and execution skills.
• Ability to manage timelines, follow up on deliverables, and drive projects to completion.
• Strong attention to detail and ability to work with complex documentation and data.
• Ability to communicate effectively in English and French; additional languages are an asset.

Contract Duration

• The onboarding is scheduled in November 2026 to allow adequate knowledge transfer before year-end and ahead of March renewals.

Why work at Ovivo?

• A varied job in an international work environment.
• Reimbursement of public transportation fares.

At Ovivo we are committed to providing working environments where everyone is included and treated fairly and with respect.

About Ovivo

Ovivo is a global provider of equipment, technology, and systems producing among the purest water and treating some of the most challenging wastewater in the industry. Ovivo is a powerful global brand with renowned trademarks, possessing more than 150 years of expertise and references in water treatment, supported by its proprietary products, advanced technologies, and extensive system integration knowhow. Ovivo delivers conventional to highly technological water treatment solutions for the industrial and municipal markets and leverages its large installed base of equipment around the world to offer parts and services to its customers. Ovivo is dedicated to innovation in an industry that is in constant evolution and offers water treatment solutions that are cost-effective, energy-efficient, and environmentally sustainable. Headquartered in Montréal, Canada, Ovivo operates an integrated global platform in 8 countries and employs more than 700 experts worldwide in water treatment. Ovivo is owned by SKion Water GmbH, a subsidiary of the German entrepreneur family Klatten's investment holding, SKion GmbH.