Instructional Assistant

ubc; Vancouver; On-site; CAD 53,000 - 57,000; Full time

Job summary

University of British Columbia invites applications for a Sr Program Assistant – Med Ed in the Midwifery program. This role supports faculty, sessional lecturers, teaching assistants and guest lecturers with curriculum development and delivery of materials for the Midwifery bachelor’s degree and the IEMBP Bridging program.

The position also assists with administration of coursework, exams, instructors, and resources, and supports faculty with learning tools like Canvas and Qualtrics while

Responsibilities

• Assist faculty and instructors with curriculum administration, including scheduling, materials, and AV needs.
• Support curriculum development for the Midwifery bachelor’s program and the IEMBP, including syllabi and course materials.

Job description

Staff - Union

Job Category

CUPE 2950

Job Profile

CUPE 2950 Salaried - Sr Program Asst-Med Ed (Gr8)

Job Title

Instructional Assistant

Department

Student Services Support MIDW | Department of Family Practice | Faculty of Medicine

Compensation Range

$4,739.00 - $5,102.00 CAD Monthly

Posting End Date

September 8, 2026

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

Ongoing

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

This position provides assistance to faculty, sessional lecturers, teaching assistants, and guest lecturers with the development, coordination, and delivery of materials related to the academic requirements of the Midwifery bachelor's degree and the Internationally Educated Midwives Bridging Program.

Organizational Status

The Midwifery Program houses the only educational programs for registered midwives in BC. It has a four-year baccalaureate program (Bachelor Degree in Midwifery-BMw) operating as an independent unit within the Department of Family Practice, Faculty of Medicine and prepares graduates for direct entry to practice. As a degree-granting program for a distinct health profession, the program is responsible for its own admissions and selections process, and must be consistent with preparatory, regulatory and certification guidelines described by the College of Midwives of British Columbia (CMBC) and the Midwives Association of British Columbia (MABC). The BMw has cohorts located in Vancouver, Vancouver Island and new cohort forming in Surrey.

The Midwifery Program also houses the Internationally Educated Midwives Bridging Program (IEMBP). One of only two bridging programs in Canada, content is delivered online and in person over a 10 month period. The Midwifery Program, representing a relatively new health profession in the province, is the only resource for the development of future midwifery educators and researchers in British Columbia. The program is also responsible for providing primary clinical faculty development, quality assurance for practicing midwives, and community, inter-professional, and governmental awareness of midwifery practice and research.

Work Performed

Curriculum Administration:

• Responsible to assist in the co-ordination, publishing and updating of the academic calendar, including:
• course schedules & timetables
• teaching schedules
• exam schedules
• course checklists/timelines
• guest lecturers and exam invigilators
• classroom bookings
• AV requirements
• Assists faculty and instructors with the selection, preparation, coordination and delivery of course materials, including:
• course syllabi
• course, instructor, and guest lecturer evaluations
• assignment and examination materials
• teaching resource materials
• learning plans
• day-to-day classroom requirements including AV requirements (troubleshooting as required)
• Coordinates the distribution of course materials on behalf of faculty and instructors to students, guest lecturers, and other inter-professional maternity health care providers.
• Assists faculty with resources and material distribution using on-line learning tools (Canvas, Faculty Service Centre, Classroom Booking, and others).
• Assists with the ongoing maintenance and administration of technology enhanced learning systems, including:
• Canvas
• Qualtrics
• Scientia
• Workday (previously FMS)
• Faculty Service Centre
• Contributes to updating the standard operating procedures manual per role.
• Maintains a detailed, up-to-date knowledge of the Midwifery Program in order to respond to general and specific e-mail, telephone and in-person enquiries from Faculty of Medicine departments, other UBC departments, education groups, health sciences schools, faculty, students, and the general public.

Student Affairs Administration:

• Drafts correspondence in response to inquiries concerning curriculum, timetables, enrollment, UBC and Program policies and procedures, as required.

Committee Administration:

• Provides administrative support to various academic committee chairs, specifically the Midwifery Undergraduate Program and Curriculum Committees and the IEMBP Program Committee, and their sub-committees as needed.
• Supports faculty members with curriculum-related committee obligations and projects, including communicating with external agencies, preparing documentation and presentation materials.

Recruitment and Admissions:

• Assists with admissions, including applicant interviews.

Clinical Placement Administration:

• Assists with all communications pertaining to confirmed clinical placements, including but not limited to:
• Preceptor confirmation letters
• Student placement agreements for clinic