Inspection & Licensing Senior Administrative Assistant

City of Red Deer; Red Deer; On-site; CAD 30,000 - 60,000; Full time

Job summary

A local government authority in Red Deer is seeking a Senior Administrative Assistant to provide support to the Inspections and Licensing department. The ideal candidate has a diploma, at least 4 years of administrative experience, and the ability to deal effectively with various public inquiries. This position offers a salary between $36.88 and $38.82 per hour, with 75 hours of work biweekly, Monday to Friday, and occasional evening or weekend work.

Qualifications

• 4 years of senior administrative or secretarial experience.
• Knowledge of zoning bylaws, compliance certificates, and construction terminology.
• Ability to accurately type 55 wpm.
• Ability to communicate various bylaws effectively.
• Knowledge of administrative and financial procedures.

Responsibilities

• Provide administrative support to the INL Manager.
• Manage time effectively in a fast-paced environment.
• Deal effectively with difficult customers.

Skills

Administrative support

Customer service

Time management

Teamwork

Data entry

Education

Two-year Diploma in a related field

Tools

City’s financial computer system

Job description

The Opportunity :

The City of Red Deer is currently recruiting to fill the permanent full-time position of Inspections and Licensing (INL) Senior Administrative Assistant . The INL Senior Administrative Assistant is the executive assistant to the INL Manager and provides administrative supportto the entire department, as needed. This position reports to the Parking and Licensing Supervisor.

As our preferred candidate, you will have :

• Two-year Diploma in a related field.
• 4 years of senior administrative or secretarial experience.
• Knowledge of zoning bylaws, compliance certificates, construction terminology, and construction / development plans.
• Ability to accurately type 55 wpm and input data into a computer working with various applications.
• Ability to understand and communicate various bylaws, acts, manuals, etc. as required.
• Ability to deal effectively face to face, over the phone and in writing with difficult customers.
• Ability to work as a team player and work independently with a high degree of accuracy and in accordance with policies and procedures.
• Demonstrated ability to manage time in a department where there are a wide range of issues / challenges and high volume of work with conflicting priorities, while ensuring that essential tasks are completed with accuracy within rigid deadlines.
• Knowledge of The City’s financial computer system and the computer network.
• Knowledge of administrative, financial, records management and online procedures
• Commissioner for Oaths Designation and Peace Officer status must be attainable
• Ability to learn and apply various computer programs in day-to-day operations
• Understanding of, and ability to communicate : statistics or figures, zoning, development process, parking procedures, and ongoing interpretations of the Land Use Bylaw, Traffic Bylaw, Community Standards Bylaw and other various bylaws.
• The ability to operate in a fast-paced department with constant interruptions and meet timelines related to public expectations.
• Ability to complete internal & external education training courses relevant to the department.

Affiliation :

Canadian Union of Public Employees, Local 417

Remuneration :

36.88 to $38.82 per hour

Hours of Work :

75 hours biweekly; Monday to Friday, some evening and weekend work may be required when needed.

We thank you for your application. Only those selected for an interview will be contacted.