Infrastructure Project Coordinator (1-year contrac

Anishinabek Employment & Training Services; Northwestern Ontario; Hybrid; CAD 47,000 - 64,000; Full time

Job summary

Nishnawabe Aski Nation seeks a Project Coordinator to implement Housing, Infrastructure and Transportation priorities as directed by NAN Chiefs in Assembly. The role supports the Housing and Infrastructure department by coordinating with provincial and federal legislation and liaising with government and First Nation organizations for a cooperative approach.

Responsibilities include developing workplans with the Manager for climate resiliency projects, managing budgets, preparing reports and

Qualifications

• College diploma or equivalent combo of education and experience.
• 3 years of experience in an office environment and 1–3 years in program-related work.

Responsibilities

• Develop and implement workplans and initiatives with the Manager for transportation climate resiliency.
• Coordinate with policy analysts, officers and program assistants on project activities.
• Prepare funding applications and reporting for manager/director review.
• Manage project budgets and track expenses; maintain good working relationships with NAN First Nations.
• Draft briefs, briefing notes and presentations; provide updates to NAN Chiefs and Executive Council.

Education

College Diploma or equivalent combination of education and experience in a related field is required.

Job description

The Project Coordinator is responsible for the implementation of identified Housing, Infrastructure and Transportation priorities and initiatives as mandated by resolution to the NAN Executive Council by the NAN Chiefs in Assembly.The Project Coordinator will support the NAN Housing and Infrastructure department by coordinating with provincial and federal legislation pertaining to the NAN territory and will liaise with other political territorial organizations, both levels of government, Tribal Councils, and other First Nation organizations to facilitate a cooperative approach to achieving the political goals of the organization. Additionally, the Project Coordinator will provide strategic scheduling, briefings, updates, and position papers to Nishnawbe Aski Nation on selected areas of interest.

Employment Type: Full Time

Job Occupation Type: Accounting/Bookkeeping/Finance Clerk

Total Positions: 1

Wage: $34.07- $46.67

Hours/Week: 0

Days of Work: Mon, Tue, Wed, Thu, Fri

Closing Date / Apply By: 10/21/2026

Start Date: n/a

Duties

• Develop, design, and implement, in conjunction with the Manager, Transportation Climate Resiliency project related workplans, activities, workshops, training sessions and other project initiatives.
• Coordinating the planned work with the Policy Analyst, Officers and Program Assistants as it pertains to the project.
• Provide project leadership on behalf of the Manager for logistical planning and implementation for in meetings, workplans, activities, workshops and training sessions and objectives related to the project and m anage the project/activity budget given.
• Provide related training, education and awareness activities that may include workshops, conferences, public presentations, group-based activities, or public education campaigns.
• Draft and prepare various basic funding applications and any reporting requirements for Manager/Director review.
• Provide options and connect people and NAN First Nations with relevant programs or information as needed and keep a contact list, developing and maintaining good working relationships
• Outreachtoall49NAN FirstNationCommunitiesand7TribalCouncilstodevelopandmaintaina good working relationship
• Collect and store department data in an efficient, organized and confidential manner using SharePoint.
• Support the NAN Chiefs’-in-Assembly, and NAN activities as required.
• Review and summarize high level meeting notes to report back to management as part of de-briefing and/or future planning.
• Coordinate, attend and participate in de-brief meetings.
• Research, report writing, briefing notes and presentation of information when required.
• To assist in preparing updates on the status of the issues and initiatives for the information of the Executive Council and the NAN Chiefs.
• Preparing department-related reports that can include statistical reports for manager review.
• Support department strategy development and assist with overall department evaluation.
• Facilitating project-related meetings and council meetings.
• Assist with community application processes.
• Attending all organizational meetings as requested and adhering to NAN policies, procedures, and protocols.
• Liaise with government partners on matters related to transportation and associated climate resiliency
• Input documentation as required through scanning for record keeping in SharePoint.
• Shop and track all purchases of supplies, meeting materials, gifts and gift cards.
• Participate in overall budget development and monitoring of expenses.
• Undertake and complete assigned projects and duties independently and effectively.
• Collect routine transportation and relevant climate resiliency data from communities, partners, Program Officers, and Coordinators when required.
• Continuous update sub-committees’ advisory groups and task teams’ distribution lists.
• Complete all mandatory training assigned.
• Other duties as required.

Other

• Must have ability to run errands and attend meetings at various locations during working hours.
• This position may require frequent travel at times by car (personal or rental) or aircraft. The duration of travel may vary from day trips to multi-day overnight travel.
• Proof of valid Driver’s License and reliable transportation, criminal records check, proof of COVID-19 vaccination.

Cross Training

This position is cross trained with the Administrative Assistant and/or Program Assistant if the position exists in the department to cover the following duties when requested:

• Creating agendas and transcribe minutes.
• Photocopying, organizing, and preparing materials for meetings.
• Arrange/approving travel for staff (if required) in the department as well as for the delegates.
• Being the liaison for NAN registration.
• Booking venues, arrange catering.
• Completing purchase orders, preparing cheque reqs, honorariums and submitting vendor payments through the HRIS system
• Correspondence with internal and external partners that attend meetings, conferences etc.
• Provide routine department training to new staff and act as the new employee guide as part of onboarding.

Qualifications

Education:

College Diploma or equivalent combination of education and experience in a related field is required.

Credentials:

Not Applicable

Experience:

3 years of experience working in an office environment and 1-3 years of program-related experience is preferred.

Knowledge

• Position demands a pleasant disposition, flexibility, ability to multi-task, organize, problem solve, set priorities, enter data, and communicate effectively.
• Understanding of modern office technologies including word processing software, and basic spreadsheet development.
• Effective written and computer literacy
• Must be able to respect confidentiality and make sound decisions.
• Must be able to undertake and complete assigned projects and duties independently and effectively.
• Position must be familiar with current community resources.
• Sound knowledge of methods, techniques, or procedures that are commonly accepted practice in the predominant field of work.
• A good understanding and interest in NAN communities, FN organizations and current events.
• Thorough knowledge and understanding of Indigenous culture and traditions within the NAN territory and communities.
• Fluency in NAN dialect (Cree, Anisininewor Ojibway) an asset.

Effort

• Light physical effort on a frequent basis with some heavy lifting (up to 40lbs) or moving of materials from time to time.
• Primarily desk work with prolonged sitting.
• Work requires a moderate level of dexterity requiring minimum keyboarding skills.

Working Conditions

• Mainly working in an office setting with short periods working in a warehouse setting.
• Working within communities, away from home on a frequent basis.
• Travelling in both commercial and smaller aircraft.
• Highway driving may also be required.
• Working with the public
• Working in various meeting locations as required.

This position has the authority to approve up to $10,000.00.

Accountability

This position is under the day-to-day supervision of the Transportation Manager with further accountability to the Department Director and Chief Administrative Officer for overall performance.

Application preference will be given to Individuals who self-identify as Indigenous people with the required combination of education and experience and familiarity and/or experience working, serving, or living in one or more of the First Nation communities served by Nishnawbe Aski Nation (NAN).

NAN is committed to providing accommodations, on request throughout the interview and employment process, and if accommodation is required , we will work with the applicants to meet their needs.

Applicants and candidates are accountable for ensuring that information submitted throughout the recruitment and selection process is accurate and true to the best of their knowledge at the time of submission.

We appreciate the interest of all applicants. Due to the volume of applications received, only those selected for an interview will be contacted. We kindly request that applicants refrain from contacting the organization regarding the recruitment process or the status of their application.