Information Management Systems Specialist

Information Management Systems Specialist

Reference number : JUS24J-167995-000002

Selection process number : 2023-JUS-EA-146981 Department of Justice Canada - Information Solutions Branch

EC-03

76,167 to $86,183

Closing date : 23 July 2024 - 23 : 59, Pacific Time

Who can apply : Persons residing in Canada, and Canadian citizens and Permanent residents abroad.

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

GIVE YOURSELF THE BEST CHANCE TO SUCCEED!

At every step of the process, from the application to the end of the assessment, accommodation measures are available to you. Examples include : accessible environments, different formats, larger fonts, adaptive technology, extra time, individual testing and more. Accommodation measures are designed to remove barriers to ensure a fair assessment, and they allow candidates to fully demonstrate their competencies.

Persons requiring accommodation preventing them from applying on-line should contact the Collective Staffing Services unit prior to the closing date at : CSSU-a. Otherwise, your job application should be submitted through the Public Service Resourcing System.

INSTRUCTIONS TO FOLLOW

A complete application must be submitted, consisting of a résumé and screening questions which clearly demonstrates how you meet the education and experience factors listed under the essential qualifications, as well as any of the asset qualifications that may apply.

The following information is required for each experience criterion :

• 1. Name of the department or organization where the experience was acquired (WHERE);
• 2. Title of the position occupied and duration (including dates) for which you exercised the functions (WHEN);
• 3. Specific details of tasks, projects, or accomplishments demonstrating how the experience was acquired (HOW).
• 4. Example(s) to demonstrate how you acquired this experience.

Your application will be used to assess the written communication. Therefore, please note that your responses to the screening questions need to be in full sentence format and must provide the requested information. Applications that do not clearly demonstrate how the criteria are met will be eliminated from consideration.

Duties

Key Activities of this position :

1. Implements front-end updates as delegated.
2. Conducts front-end accessibility testing as required.
3. Participates in UI / UX testing in collaboration with other library stakeholders.
4. Implements integrated library system (ILS) template changes.
5. Proposes ILS workflow changes and procedural updates based on documented observations.
6. Assists with batch updates to bibliographic records as appropriate.
7. Provides backup coverage for library systems and electronic resources vendor-relations.
8. Collaborates with immediate supervisor to develop requirements for library systems.
9. Implements library technology procedures.
10. Assists immediate supervisor with library technology configuration and maintenance.
11. Maintains awareness of changes to standards in relevant technologies (web design, accessibility, library technologies).
12. Collects and contributes to analysis of statistical data from library systems.
13. Populates data products created by immediate supervisor.
14. Provides input on statistical program changes based on experience.

Work environment

EVERYONE IS WELCOME

Justice Canada is dedicated to building an inclusive workforce with a diversity of experience, perspectives, and backgrounds that represents Canada now and in the future. We are passionate about fostering a workplace where all people feel welcome, can reach their full potential, and contribute their unique perspectives and experience to the success of the team.

WHY CHOOSE THE DEPARTMENT OF JUSTICE CANADA?

We are an organization that is focused on its people. To that end, we support our staff with competitive salaries and benefits, ongoing training, flexible work arrangements and a culture of respect and continuous improvement. We also foster and promote diversity and inclusion by implementing a culture of accessibility with the help of five (5) advisory committees on employment equity, including the 2SLGBTQIA+ and our Anti-Racism and Anti-Discrimination Secretariat.

Intent of the process

The immediate need is to staff one (1) position indeterminately with an English essential linguistic profile. A pool of fully assessed candidates may be established to staff similar positions within the Department of Justice with various tenure, various linguistic profiles, various operational requirements and / or various conditions of employment. Upon request, this pool may also be shared with other federal organizations listed in Schedules I, IV and V of the Financial Administration Act (FAA) to staff similar positions in their organization.

By applying to this process, you consent to your personal application and assessment-related information being shared with other federal organization in the event that they would ask for it, in order to consider your application to staff a similar position within their organization.

Positions to be filled : 1

Information you must provide

Contact information for 3 references.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION :

ED1 - Successful completion of two years of a post-secondary program with acceptable specialization in social science, statistics, library / archival work or a law-related field OR, an acceptable combination of education, training and / or experience.

EXPERIENCE :

EX1 : Experience with the creation or management of metadata in a highly automated computer environment.

EX3 : Experience in providing support in the configuration or design of systems.

The following will be applied / assessed at a later date (essential for the job)

KNOWLEDGE :

K1 : Knowledge of bibliographic systems and standards.

COMPETENCIES :

CO1 : Demonstrating integrity and respect

CO2 : Thinking things through

CO3 : Working effectively with others

CO4 : Showing initiative and being action-oriented

ABILITIES :

A1 : Ability to communicate in writing

A2 : Ability to communicate orally

A3 : Ability to analyze problems and propose solutions

A4 : Ability to perform tasks with minimal supervision

The following may be applied / assessed at a later date (may be needed for the job)

AED1 : Library technician diploma

AEX1 : Experience processing metadata in an Integrated Library System (ILS).

AEX2 : Experience conducting user research and testing.

AK1 : Knowledge of modern version control and collaboration environments (e.g. GitHub)

AK2 : Knowledge of the main functions and purpose of an Integrated Library System (ILS)

AK3 : Knowledge of Web Content Accessibility Guidelines (WCAG) and other accessibility standards.

Organizational Needs :

The Department of Justice believes that to be able to effectively serve the public, its workforce needs to reflect the diversity of the Canadian population. Diversity is a great source of strength in driving Canada’s Legal Team in ensuring that Canada’s justice system is as fair, accessible and efficient as possible. The Department is committed to a representative workforce that represents the Canadian public we serve. If you are a woman, an Indigenous person, a person with a disability, a member of a racialized group or a member of the 2SLGBTQIA+ Sexual Orientation, Gender Identity and Expression (SOGIE) community, we encourage you to self-declare in this staffing process.

Operational Requirements :

The following requirement may be accommodated based on a person's needs or status :

• Willingness to be present at the work site on a regular basis, in accordance with the Treasury Board directive, and as required by operational needs.

Conditions of employment

Reliability Status security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

• The Department of Justice encourages persons with priority entitlements to self-refer to our selection processes in circumstances where they believe to meet the essential qualifications of the advertised position.
• Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.
• Communication for this process will be sent via e-mail. It is the responsibility of the candidate to ensure that a current and valid e-mail address is provided and updated accordingly and that it accepts messages from unknown senders. We encourage candidates to provide a second e-mail address in their application.
• Candidates will be required to submit their proof of education documents at the time of assessment. If you were educated outside of Canada, you must have your credentials and / or diploma assessed against Canadian education standards.
• An assignment, secondment or an acting appointment is a temporary resourcing option. The approval of your substantive supervisor will be required before an offer can be made.
• Candidates may be required to meet the asset qualifications, operational requirements or the organizational needs, depending on the requirements of the specific position being staffed.
• You must provide three (3) references with names, e-mail address and applicable telephone numbers of referees; your current / previous supervisor as well as someone who is familiar with your work, who may be contacted as part of the overall assessment process.

INFORMATION ON SELF-DECLARATION

Self-declaration information can be factored into the screening, assessment or selection decision to address our commitment to eliminate gaps and increase representation for these groups. This information will only be used in connection with this selection process.

HOW TO SELF-DECLARE

If you are an Indigenous person, woman, member of a racialized group, or a person with a disability :

• When you apply for a job through GC Jobs, complete the Employment Equity section under Requirements.
• Please note that your self-declaration as a member of First Nations, Inuit or Métis will be verified via the Affirmation of Indigenous Identity Form to be provided later in the staffing process.
• Please note that this group is currently designated as members of visible minorities in the Employment Equity Act and the self-declaration form.