Information Management Specialist

ONxpress; Toronto; On-site; CAD 70,000 - 95,000; Full time

Benefits offered by this job

Medical and dental program

RRSP with company matching

Performance-based bonus potential

Job summary

ONxpress Civils, part of the Metrolinx GO Expansion program, is hiring an Information Management Specialist to govern information across large rail infrastructure projects, coordinating with owner, subcontractors, and alliance partners.

You will configure CDEs (Aconex, ACC, SharePoint), implement ISO 19650 governance, and generate dashboards while ensuring data security, retention, and full traceability. Requires degree and 3+ years; salary 70k-95k CAD.

Qualifications

• Bachelor’s degree in Information Management, Construction Management, Engineering, or related field.
• 3+ years of information/document management or project management on large infrastructure or P3 projects.
• Proficiency in CDE platforms (Aconex, ACC, SharePoint) and ISO 19650 principles.
• FME and Microsoft Excel experience is a plus.
• Strong organization and ability to manage multiple priorities.
• Excellent communication and stakeholder engagement skills.

Responsibilities

• Implement and maintain information governance standards aligned with ISO 19650 and project obligations.
• Configure and manage CDE platforms for multi-phase project delivery and access control.
• Guide document governance, versioning, metadata, and transmittal protocols.
• Oversee workflows for RFIs, submittals, and design deliverables with full traceability.
• Act as liaison between project teams, partners, and client representatives, providing training as needed.
• Generate dashboards to track compliance, performance metrics, and data integrity.

Skills

Information governance

Stakeholder engagement

Project coordination

Education

Bachelor's degree

Tools

Aconex

Autodesk Construction Cloud

SharePoint

FME

Microsoft Excel

Job description

Metrolinx’s GO Expansion program is delivering more GO service across the network, including the capacity to deliver two-way service every 15 minutes or better on core routes. Work is already underway on new track, station renovations and infrastructure upgrades on parts of the Lakeshore, Stouffville, Kitchener and Barrie lines. The investment will generate thousands of new jobs and economic opportunities across the region. The ONxpress Civil Joint Venture is comprised of Aecon Infrastructure Management Inc. and FCC Canada Ltd. This multidisciplinary team leads the delivery of civil and track works, leveraging global expertise to introduce innovative solutions across the GO Transit network.

What You’ll Do

The Information Management Specialist will support the delivery of a portfolio of large-scale rail infrastructure projects under an Alliance model. This role focuses on implementing and maintaining robust information governance frameworks, and enabling efficient collaboration across multiple stakeholders, including owner, subcontractors, and alliance partners. This role leads the coordination, stakeholder analysis, and integration activities necessary to ensure information governance processes operate effectively across the portfolio.

Governance & Compliance

• Implement and maintain information management standards aligned with ISO 19650, contractual obligations, and project-specific governance frameworks.
• Ensure compliance with data security, confidentiality, and data retention policies across all platforms.
• Platform Administration
• Configure and manage Common Data Environments (CDE) such as Aconex, Autodesk Construction Cloud (ACC), and SharePoint for multi-phase project delivery.
• Define user roles, permissions, and workflows to support design, construction, and handover activities.

Document Control & Workflow Oversight

• Guide the design, implementation, and continuous improvement of document governance processes, including versioning rules, metadata structures, and transmittal protocols.
• Oversee the performance and integration of workflows for RFIs, submittals, and design deliverables to ensure they operate efficiently, consistently, and with full traceability.
• Support Document Control and project teams by providing clear process frameworks, resolving workflow issues, and ensuring alignment, without performing day‑to‑day document processing activities.

Stakeholder Coordination

• Act as the primary liaison for information management between project teams, external partners, and client representatives.
• Provide training and support to project personnel on platform usage and governance requirements.

Reporting & Analytics

• Generate dashboards and reports to track compliance, performance metrics, and data integrity.
• Identify risks related to information flow and propose mitigation strategies.

What You Bring

• Bachelor’s degree in Information Management, Construction Management, Engineering, or related field.
• 3+ years of experience in information/document management or project management on large infrastructure or P3 projects.
• Proficiency in CDE platforms (Aconex, ACC, SharePoint) and understanding of ISO 19650 principles.
• Proficiency in FME and Microsoft Excel would be an asset.
• Strong organizational skills and attention to detail with the ability to manage multiple priorities.
• Excellent communication and stakeholder engagement skills.

Expected compensation for this role is between $70,000-$95,000 annually. Base salaries are determined according to multiple factors including skills, experience and potential impact on the role. Internal and external competitiveness are also taken into consideration. In addition to base salary ONxpress also offers a comprehensive medical and dental program, RRSP with company matching and the potential to participate in our discretionary, performance based bonus program.

This role is a newly created.

As part of our commitment to fair and transparent hiring practices, ONxpress may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and ONxpress’ AI Usage Policy. All final decisions are made by qualified ONxpress team members.

This position is with ONxpress Civils (“CJV” aka the Design & Construction team); the project segment responsible for the modernization and modification of the key area network, including countless innovations in the way the regional rail infrastructure is built.

We value diversity and encourage all qualified individuals to apply, regardless of whether they meet 100% of the qualifications listed.

We are an Equal Employer. Should you need any accommodation through the recruitment process, please contact [e-mail].