Information Management Specialist

NES Fircroft; Calgary; On-site; CAD 110,000 - 150,000; Full time

Job summary

NES Fircroft— Calgary-based Information Management Specialist role focused on developing and managing project information and document control systems for engineering, projects and operations. Based in Calgary, you will ensure controlled, accessible, reliable information across the site.

You will oversee version control, metadata standards, handover to operations, and support collaboration platforms like SharePoint, with a strong emphasis on quality and compliance in industrial capital projects.

Qualifications

• Degree or diploma in Engineering Technology or a related field.
• 15+ years of experience in information management or document control for industrial capital projects.
• Experience with electronic document management systems and collaboration platforms used in engineering and project environments.
• Strong attention to detail and understanding of configuration control for technical documents.
• Experience supporting handover of documentation to operations.

Responsibilities

• Develop and administer information management and document control systems to support engineering, projects, and operations.
• Develop and maintain information management procedures, metadata standards, and filing structures.
• Coordinate receipt, review, distribution, and archiving of documents from engineering service providers, vendors, and internal teams.
• Ensure version control, traceability, and security of critical project information, including P&IDs, specifications, vendor data, and contracts.
• Support configuration of collaboration platforms and repositories (e.g., SharePoint or equivalent) for project teams.
• Manage master records including master equipment and line lists.
• Ensure engineering information relied on by operations reflects field as-built conditions through stewardship of redlining and as-building processes.
• Generate document status reports and support audits, quality checks, and handover to operations.
• Work with IT and project leadership to align information management with long-term operational data needs.

Skills

Attention to detail

Cross-functional collaboration

Education

Engineering Technology degree or related

Tools

SharePoint

EDMS software

Job description

Information Management Specialist

Position Summary

Our client is seeking a full-time Information Management Specialist to develop and manage project information and document control systems, with responsibilities centered in Calgary. This role ensures that engineering, project, and operational information is controlled, accessible, and reliable.

About Our Client

Our client is pioneering a new industry and redefining what is possible as it deploys local know-how to bring lithium into Alberta's value chain. This is innovation at scale, driven by bold ideas, cutting-edge technology, and a team that thrives on solving tough challenges.

Joining the organization means more than just building a career; it is joining an ambitious team that collaborates naturally and is committed to building a new industry within Canada. This role offers an unparalleled opportunity to be part of a company on the rise in one of the most crucial industries of our time. The organization supports growth and curiosity, celebrates balance, and provides the space to achieve big things.

Based in Calgary, recognized as one of North America's most livable cities, employees will find themselves working at the intersection of innovation, impact, and quality of life.

Responsibilities

• Develop and administer information management and document control systems to support engineering, projects, and operations.
• Develop and maintain information management procedures, metadata standards, and filing structures.
• Coordinate receipt, review, distribution, and archiving of documents from engineering service providers, vendors, and internal teams.
• Ensure version control, traceability, and security of critical project information, including P&IDs, specifications, vendor data, and contracts.
• Support configuration of collaboration platforms and repositories (e.g., SharePoint or equivalent) for project teams.
• Manage master records including master equipment and line lists.
• Ensure engineering information relied on by operations reflects field as-built conditions through stewardship of redlining and as-building processes.
• Generate document status reports and support audits, quality checks, and handover to operations.
• Work with IT and project leadership to align information management with long-term operational data needs.

Education & Experience

• Degree or diploma in Engineering Technology, or a related field.
• 15+ years of experience in information management or document control for industrial capital projects.
• Experience with electronic document management systems and collaboration platforms used in engineering and project environments.
• Strong attention to detail and understanding of configuration control for technical documents.
• Experience supporting handover of documentation to operations.

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining andManufacturingsectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.