Impact-Driven Medical Communications Project Coordinator

Red Nucleus; Toronto; Hybrid; CAD 52,000 - 70,000; Full time

Job summary

Red Nucleus is seeking a Project Coordinator to support medical communications projects under the guidance of the Client Engagement team. This role focuses on maintaining timelines, documentation, and processes while handling multiple projects in a fast-paced environment.

You will collaborate with Client Engagement and Production stakeholders to track data, timelines, and deliverables, ensuring internal and client expectations are met with precision and professionalism.

Qualifications

• Bachelor's degree or equivalent related experience.
• 1–2 years of experience in project coordination or related administrative role.
• Experience in medical communications, agency, consulting, or professional services environments preferred.
• Exposure to project management systems and tools preferred.
• Strong organizational and communication skills.

Responsibilities

• Supporting projects from initiation through closeout.
• Creating, updating, and maintaining project tasks, timelines, milestones, and records within project management systems.
• Assisting with project setup, including timelines, scopes of work, and billing schedules.
• Supporting resource scheduling and allocation of project hours.
• Preparing status reports, meeting agendas, and recaps.
• Coordinating internal and client meetings.
• Supporting MLR review processes, including submission tracking and follow-up.
• Maintaining project documentation and historical records in accordance with SOPs.
• Tracking project expenses and assisting with invoicing, audits, and revenue reporting.
• Performing data entry and system maintenance across agency platforms and databases.
• Communicating professionally with internal teams and escalating risks or issues as appropriate.
• Participating in client meetings and programs in a support capacity, including onsite when required.
• Performing other project coordination and administrative duties as assigned.

Skills

Project coordination

Organization

Time management

Communication skills

Attention to detail

Multi-tasking

MS Office

Project management systems

Education

Bachelor's degree

Equivalent related experience

Tools

Microsoft Office

Project management systems

Job description

Red Nucleus is seeking a Project Coordinator to support medical communications projects under the guidance of the Client Engagement team. This role focuses on maintaining timelines, documentation, and processes while handling multiple projects in a fast-paced environment.

You will collaborate with Client Engagement and Production stakeholders to track data, timelines, and deliverables, ensuring internal and client expectations are met with precision and professionalism.