ICAO Invites Applications for x3 Administrative Assistant Posts Based in Canada

Ajtechnicaldr; Montreal; On-site; CAD 40,000 - 60,000; Full time

Job summary

The International Civil Aviation Organization (ICAO) is seeking three Administrative Assistants to join its Air Navigation Bureau in Montreal. Candidates should have a secondary school completion and significant office administration experience, and will support various administrative tasks including document preparation and event organization.

Qualifications

• At least four years of office administration experience.
• Proficiency in office software.
• Fluency in English; knowledge of a second ICAO official language is an asset.

Responsibilities

• Assist in reviewing and updating work programs.
• Coordinate with internal and external parties for briefings.
• Maintain and update the section’s website.
• Support preparation of official documents and presentations.

Skills

Office administration

Communication skills

Teamwork

Education

Secondary school completion

Courses in office automation

Job description

ICAO Invites Applications for 3 Administrative Assistant Posts Based in Canada

The International Civil Aviation Organization (ICAO), headquartered in Montreal, QC, Canada, is seeking three dedicated and skilled Administrative Assistants to join its Air Navigation Bureau (ANB). This is an excellent opportunity for experienced administrative professionals to contribute to global aviation safety and air navigation excellence.

About the Organizational Setting

The Air Navigation Bureau (ANB) provides technical guidance to the Air Navigation Commission, the Council, and the Assembly. It offers expertise across aviation disciplines, maintains international initiatives like GASP and GANP, oversees system upgrades, and produces safety and navigation reports. The ANB develops standards, recommended practices, procedures, and guidance materials to enhance global aviation safety and efficiency, and manages USOAP to monitor safety oversight capabilities of States.

Role and Responsibilities

The Administrative Assistants will work under the supervision of the Chief or Programme Coordinator. Their duties include :

• Assisting in reviewing and updating work programs.
• Coordinating with internal and external parties for briefings and information dissemination.
• Maintaining and updating the section’s website.
• Supporting the preparation of official documents, reports, and presentations.
• Liaising with staff for document editing, translation, and publication.
• Supporting expert groups, panels, and meetings.
• Organizing conferences, workshops, and symposia, including pre-event preparations.
• Tracking progress and coordinating with event organizers to ensure timely delivery.

Qualifications and Experience

Candidates should have :

• Secondary school completion; additional courses in office automation are desirable.
• At least four years of office administration experience with proficiency in office software.
• Fluency in English; knowledge of a second ICAO official language is an asset.

Core Competencies

Ideal candidates will demonstrate :

• Professionalism in administrative procedures and quality work.
• Effective teamwork and collaboration.
• Clear and effective communication skills.

Why Join ICAO?

Joining ICAO offers a chance to contribute to global aviation safety and navigation initiatives, working in a stimulating environment that promotes professional growth and international cooperation.

Application Process

Interested candidates are encouraged to apply promptly, as positions are highly competitive. Prepare your application to become part of ICAO’s mission to promote safe, efficient, and sustainable air navigation worldwide.

J-18808-Ljbffr

Create a job alert for this search