Human Resources Officer

Oxfam Canada; Ottawa; On-site; CAD 67,000 - 90,000; Full time

Job summary

An international non-profit organization in Ottawa is seeking a Human Resources Officer to manage HR activities, support employee relations, and ensure compliance with policies and laws. This role requires a university degree, at least five years of HR experience, and a commitment to diversity and inclusion. Competitive salary within the range of $67,966 to $89,439, offering a supportive work environment.

Benefits

35-hour work week

4 weeks of paid vacation

Extensive health and dental coverage

Pension plan contributions

Qualifications

• Minimum of five years of experience in Human Resources, preferably in a generalist capacity.
• In-depth knowledge of employment standards, labour law, and relevant HR legislation.
• Exceptional customer service skills with strong ability to communicate and build trust.

Responsibilities

• Promote a positive, inclusive, and respectful workplace culture.
• Support staff recruitment and selection processes.
• Develop and communicate policies and resources related to training.

Skills

Employee Relations

Human Resources Management

Conflict Management

Leadership Experience

Employment & Labor Law

Education

University degree in a relevant field

Certified Human Resources Professional (CHRP)

Tools

BambooHR

Job description

Internal / External Posting Notice

Title : Human Resources Officer

Department : Finance & Operations

Status : Full-time non-union

Location : Ottawa ON

Immediate Supervisor : Deputy Director Human Resources

Salary : $67966 - $89439

Application Deadline : July 15 2025 or until a suitable candidate is found

Oxfam Canada is an affiliate of the international Oxfam Confederationnetworked in over 85 countries as part of a global movement for change. Our mission is to build lasting solutions to poverty and injustice with a focus on improving the lives and promoting the rights of women and girls. We work directly with communities partners and womens rights organizations to challenge the systems that perpetuate inequality and keep people poor. Together we seek to influence those in power to ensure that women trapped in poverty have a say in the critical decisions that affect them their families and entire communities. Thats why we believe that ending global poverty begins with womens rights.

Oxfam Canada offers a generous compensation and benefits program but more than that we offer the opportunity to be a part of our global movement for change. If you advocate for gender equality are passionate about womens rights and share our values of Equality Empowerment Solidarity Inclusiveness Accountability and Courage we want you on our team!

Join Our Team & Discover Rewarding Opportunities

S COPE OF POSITION :

Under the direction of the Deputy Director Human Resources the Human Resources Officer is responsible for the overall administration and coordination of key Human Resources (HR) activities. This includes providing guidance and support on HR processes and practices such as employee relations full-cycle recruitment compensation and benefits administration employment equity performance management policies and procedures and ensuring compliance with relevant legislation. The role also includes supporting staff development and training initiatives promoting employee well-being managing HR-related projects and contributing to the creation and implementation of HR procedures and tools. The HR Officer plays a key role in fostering an inclusive supportive and engaging workplace culture.

MAJOR RESPONSIBILITIES : (This is not an exhaustive list of duties to be performed)

Employee Relations

• Promote a positive inclusive and respectful workplace culture;
• Act as first point of contact for staff with regard to any HR related inquiries or challenges;
• Provide orientation training and advice to staff generally in HR policies and procedures; HR Systems;
• Ensure compliance with employment laws and organizational policies in all employee relations matters;
• Interpret and apply the Collective Agreement (CA) consistently.

Recruitment and Induction

In collaboration with hiring manager or in support of the Deputy Director HR support staff recruitment and selection by :

Prepare review and ensure consistency of content in job postings and distribute accordingly;

Develop and implement advertising strategies appropriate to the position;

Pre-screen applicants and provide a short list to the hiring manager;

Collaborate with hiring managers to prepare selection tools;

Participate in interviews the final selection process and reference checks;

Negotiate offers with new hires ensuring alignment with budget guidelines and internal equity;

Prepare appointment letters and employment contracts in accordance with management-approved hiring decisions;

Support hiring managers in determining new hire start dates and ensure all onboarding processes are completed in a timely manner;

Coordinate with IT for equipment pickup or shipment; prepare induction packages and orientation schedules for new hires;

Lead and coordinate key aspects of the new hire onboarding and orientation process;

Act as lead for consultant and contract staff hiring processes ensuring staff are trained and kept up to date on established procedures and timelines;

Serve as the main contact for the summer student application process ensuring applications are submitted on time queries are addressed promptly and required reports are completed by the deadlines.

Human Resources Information Systems (HRIS) & Workforce Planning

Maintain and analyze employee data within the HRIS (BambooHR Replicon);

Identify trends and inefficiencies in time and attendance tracking and recommend improvements;

Support data-driven decision-making and workforce planning;

Ensure accuracy and confidentiality in timekeeping and employee records;

Recommend and implement enhancements to HR systems and tools.

Compensation Benefits & Payroll

Oversee the administration of employee benefits and liaise with providers;

Act as primary contact for pension plans and Employee and Family Assistance Program (EFAP);

Guide payroll processes and verify updates related to HR activity;

Review payroll registers and support compliance and audit readiness;

Serve as backup to the Payroll Administrator.

Training & Professional Development

Develop and communicate policies and resources related to training;

Ensure compliance with legislated and organizational training requirements;

Identify and promote relevant learning opportunities organization-wide;

Maintain and update a centralized list of training resources and other staff development options;

Facilitate or coordinate training sessions as needed.

HR Administration

Oversee offboarding leave management and reporting;

Maintain organizational charts position tracking and seniority lists;

Ensure accurate and timely reporting to the Union as per CA requirements.

HR Strategy & Support

Support the Deputy Director HR in areas including :

Labour relations and conflict resolution;

Grievance meetings and collective bargaining preparations;

HR policy and strategy development;

Special HR projects and ad hoc reporting.

Internal Representation

Represent HR on internal committees such as the Joint Health & Safety Committee and Organizational Culture Committee.

Other duties as assigned

REQUIRED EXPERIENCE KNOWLEDGE & COMPETENCIES :

A university degree in a relevant field or related discipline;

A minimum of five (5) years experience working in Human Resources preferably in a generalist capacity;

Certified Human Resources Professional (CHRP) designation;

In-depth knowledge of employment standards labour law and relevant HR legislation;

Superior interpersonal communication (written and oral) presentation and problem-solving skills;

Exceptional customer service with strong ability to communicate and build trust at all levels of the organization;

Strong time management and organizational skills with the ability to manage multiple priorities under tight deadlines;

Attention to detail and accuracy in handling sensitive HR data and documentation;

Strong computer skills in word processing spreadsheets email and database / HRIS systems (preferably Bamboo HR);

Ability to work both independently and collaboratively as part of a team;

Experience working in a non-profit and unionized environment;

Experience interpreting and applying collective agreements and policies;

Bilingualism particularly proficiency in French is considered a strong asset;

Demonstrated commitment to global justice social change womens rights and gender equality;

Demonstrated commitment to feminism anti-racism justice equity diversity and inclusion.

Willingness to sign and abide by the Oxfam Code of Conduct.

In addition to competitive pay Oxfam Canada Offers :

35-hour work week and the ability to work flexible hours.

4 weeks of paid vacation per year prorated based on FTE equivalence plus paid office closure from December 27 to 31.

Extensive health dental and wellness coverage for staff and their dependents.

Paid sick days and additional time off for personal and care responsibilities.

Pension plan contributions.

Caring compassionate and supportive work environment that recognizes that work is one of the many responsibilities we have to prioritize in our lives.

Regular opportunities for all staff across Canada to meet in person and virtually to learn connect and grow as a team!

MUST be eligible to work in Canada

We recognize that structural barriers shape experiences and job qualifications. If you dont see yourself reflected in every job requirement listed in the posting above we still encourage you to apply!

As an organization and as individuals we stand against all systems of oppression violence and hate. We stand for justice equity diversity inclusion (JEDI) and decolonization within our organization and society at large guided by our Anti-Racism and Anti-Oppression Principles (ARAO) our Feminist Principles and our six core values : Equality Empowerment Solidarity Inclusiveness Accountability and Courage . Our Strategic Framework 2021-2025 has a commitment to grow as a feminist diverse and inclusive organization. To that end we have created an Anti-Racism JEDI and Decolonization Strategy 2023-2025 with a vision to become a more just inclusive and equitable organization unbound by the oppressive systems of racism white supremacy patriarchy and the legacy of colonialism that have fueled global poverty and inequality.

We prioritize creating a compassionate inclusive workplace where everyone feels valued and connected. We are especially eager to hear fromwomen and gender non-conforming individuals Indigenous peoples Black and racialized communities 2SLGBTQI individuals persons with disabilities immigrants to Canada and others from underrepresented groups.

If you require adaptive measures during any stage of the recruitment process please notify us at or. We are committed to providing accommodations to meet your Canada has an accommodation policy for persons with disabilities. The job posting is available in alternate formats.

Important Note : Offers of employment are conditional upon signing our code of conduct satisfactory references and any required screening checks. At Oxfam Canada we place a high priority on ensuring that only individuals who share and demonstrate our values join our team.

For additional career opportunities visit Please note that we do not offer internships or overseas volunteer placements.

We welcome you to join our movement sign up for news and updates today.

We thank all those who apply however only those selected for an interview will be contacted.

Required Experience :

Senior IC

Key Skills

Employee Relations,Succession Planning,Employee Evaluation,Human Resources Management,Cost Management,Conflict Management,Nonprofit Management,Financial Analysis,Employment & Labor Law,Grant Writing,Human Resources,Leadership Experience

Employment Type : Full-Time

Experience : years

Vacancy : 1

Monthly Salary Salary : 67966 - 89439