Human Resources (HR) Coordinator, Data and Systems

Your Neighbourhood Credit Union Limited; Kitchener; Hybrid; CAD 65,000 - 70,000; Full time

Benefits offered by this job

B Corp Certified

37.5-hour work week

7% matching pension

Benefits fully paid by employer

Free banking account

Job summary

Your Neighbourhood Credit Union Limited in Ontario is seeking an HR Coordinator, Data & Systems to ensure HR data systems are integrated and provide real-time insights. You’ll optimize HR technology, support recruitment, benefits, and pensions, and drive automation to improve HR services.

The role requires experience with HRIS (Dayforce preferred), advanced Excel, and strong data analytics. Hybrid work options offered across Kitchener and Sault Ste.

Qualifications

• Post-secondary degree/diploma in a Human Resources, Business-related field, Data Analytics, Information Systems, Computer Science, or a related field
• Experience in HR, HR Operations, HR systems, analytics, payroll, or a related field
• Advanced Excel skills and a passion for working with data
• Experience creating reports, dashboards, and meaningful business insights
• Strong analytical, problem-solving, and organizational skills
• Excellent attention to detail and a commitment to accuracy
• Experience working with HRIS platforms, preferably Dayforce
• Strong written and verbal communication skills
• The ability to manage multiple priorities and work effectively with cross-functional partners
• Must be bondable

Responsibilities

• Oversee daily operation of HRIS, including customization, development, maintenance, and data management
• Generate various monthly, quarterly, annual and ad hoc HR reports, including employee details and usage reports
• Process employee data such as new hires, departures, leaves, wage changes, benefit and pension enrolments, working hours, entitlements and other HR-related information
• Lead and/or support HRIS upgrades, projects and system integrations
• Create and manage user accounts, update employee information, and manage access permissions
• Perform system upgrades, troubleshoot issues, and provide technical support as needed
• Collaborate with HR, IT, and management to identify system improvements and enhancements; serve as SME for core HR modules
• Identify areas for improvement within HR processes and recommend enhancements using HRIS functionalities
• Ensure the accuracy and security of HR data by conducting regular audits and maintaining data integrity
• Train system users on functionalities and new features along with benefits of HRIS
• Ensure the HRIS complies with relevant legislation and data protection requirements
• Support day-to-day management of the employee recognition platform and ensure accuracy, while supporting users and data
• Work with HR and stakeholders to streamline HR processes and data integration across systems
• Provide excellent client service to internal and external parties and maintain effective relationships
• Be aware of enterprise risk management issues as they relate to Human Resources

Skills

Advanced Excel

HR analytics

Dayforce experience

Data integrity

HRIS systems

Education

Post-secondary HR/Business/Data Analytics/IS/CS degree

Tools

Dayforce

HRIS

Job description

Human Resources (HR) Coordinator, Data and Systems

Hybrid, Kitchener, ON or Sault Ste. Marie, ON
Regular Full-Time

Posting#: 26-78
Reportsto: Supervisor, TotalRewards

Areyou a community-minded person that’s passionate about investing locally andgiving back to your community? Do you like working with other awesome andlike-minded people toward a common goal?

Hereat Your Neighbourhood Credit Union (YNCU), we are all about putting our moneywhere our mouth is and keeping our dollars local and investing back into ourmembers, staff, and community; and we are looking for people like you to joinour team.

The Role
TheHR Coordinator, Data & Systems, plays an essential role in ensuring HR datasystems are seamlessly integrated across the organization and providingreal-time information to drive smart business decisions. The HR Coordinator hasa natural curiosity for understanding how things work and are always lookingfor opportunities to improve processes through automation. This position isresponsible for managing and optimizing HR technology systems to ensure theymeet the needs of the organization. In addition, this position plays animportant role in a variety of Human Resources programs and processes, includingbut not limited to recruitment, benefit and pension administration, recognitionplatform management, as well, helping to enhance HR analytics and analyze dataand systems to find smart ways to deliver HR services.

KEY RESPONSIBILITIES:

• System Management: Oversee the daily operation of HRIS, including customization, development, maintenance, and data management.
• Reporting: Generate various monthly, quarterly, annual and ad hoc HR reports, including employee details and usage reports.
• Data Processing: Process employee data such as new hires, departures, leaves, wage changes, benefit and pension enrolments, working hours, entitlements and other HR-related information.
• Project Management: Lead and/or support HRIS upgrades, projects and system integrations.
• User Account Management: Create and manage user accounts, update employee information, and manage access permissions.
• System Maintenance: Perform system upgrades, troubleshoot issues, and provide technical support as needed.
• System Improvements and Optimization: Collaborate with HR, IT, and management to identify system improvements and enhancements. Serve as an SME for various core HR modules and support system testing, upgrades and implementation activities.
• Process Improvement: Identify areas for improvement within HR processes and recommend enhancements using HRIS functionalities.
• Data Integrity: Ensure the accuracy and security of HR data by conducting regular audits and maintaining data integrity.
• Training: Train system users on functionalities and new features along with benefits of HRIS.
• Compliance: Ensure the HRIS complies with relevant legislation and data protection requirements.
• Recognition: Support the day-to-day management of our employee recognition platform and ensure the platform is accurate, while supporting users, maintain content and data, monitor activity, and identify opportunities to improve the employee experience.
• Work in partnership with HR and other stakeholders to streamline HR processes and data integration with other systems.
• Provide excellent client service to internal and external parties and maintain effective relationships with various client groups.
• Be aware of enterprise risk management issues as they relate to Human Resources.

This position is for an existing vacancy within our team.

What we arelooking for:

• Post-secondary degree/diploma in a Human Resources, Business-related field, Data Analytics, Information Systems, Computer Science, or a related field
• Experience in HR, HR Operations, HR systems, analytics, payroll, or a related field
• Advanced Excel skills and a passion for working with data
• Experience creating reports, dashboards, and meaningful business insights
• Strong analytical, problem-solving, and organizational skills
• Excellent attention to detail and a commitment to accuracy
• Experience working with HRIS platforms, preferably Dayforce
• Strong written and verbal communication skills
• Theability to manage multiple priorities and work effectively withcross-functional partners
• Must be bondable

Why work at YNCU?

YNCU employeesget to be a part of the growing credit union movement and help us get the wordout on why banking locally is so important. We’re your friendly, helpful, andfinancially savvy neighbour who provides tailored financial services to ourmembers, supports small businesses, creates local jobs, and gives back tocauses that matter. Through our Good Neighbours Employee Volunteer Program andMonthly Staff Donation Draws, we even let you choose the causes we donate toand support. YNCU is recognized for the following:

• B Corp Certified
• Competitive Compensation, Incentive Programs and Benefits
• 37.5-hour work week
• 7% matching pension
• Benefits are 100% paid for by YNCU
• Wellness Initiatives including our Employee and Family Assistance Program, premium membership for Calm, Consult+, and LIFT Virtual Fitness
• Training and Development Opportunities
• Community Sponsored Events Employee and paid Volunteer opportunities
• Opportunities to get involved with fun and meaningful committees
• Free banking account
• Discounted Employee Rates

Salary range: 65,000-70,000
The compensation offered tothe successful applicant for this role will be determined by the candidate’srelevant skills and experience and internal equity. More information about ourtotal rewards package will be available during the hiring process.

YNCU strives to be a diverse workplacereflective of the communities that we live in. We are committed to a diverseworkforce and invite everyone to apply. YNCU makes hiring decisions solely onqualifications, merit, and business needs at the time.

YNCU is an equal opportunity employerthat is committed to diversity and inclusion in the workplace. We prohibitdiscrimination and harassment of any kind based on race, colour, sex, gender,religion, sexual orientation, national origin, disability, pregnancy, or anyother protected characteristic as outlined by national, provincial, ormunicipal laws. This applies to all employment practices within ourorganization, including hiring, recruiting, promotion, termination, layoff,recall, leave of absence, compensation, benefits, and training.

Your Neighbourhood Credit Union willprovide accommodations for persons with disabilities, where needed, to supporttheir participation in our recruitment process. Please contact Human Resourcesat [e-mail].