Human Resources Generalist

Southern Alberta Institute of Technology; Calgary; On-site; CAD 57,000 - 92,000; Full time

Job summary

A leading polytechnic institute in Calgary seeks an HR Generalist to support essential HR functions. The role includes managing employment contracts, generating reports, and providing guidance on employee assignments. Ideal candidates will have a bachelor's degree in HR or business and 2-3 years of experience. This position offers the chance to contribute to a dynamic team while ensuring compliance with HR policies. The salary range is $57,893.00 to $91,544.00 with a standard 37.5 hours per week schedule.

Qualifications

• 2-3 years of experience in an HR Generalist role; experience in a unionized environment is a strong asset.
• Ability to manage priorities independently.
• Agile mindset and able to pivot in an evolving environment with a mindset for continuous improvement.

Responsibilities

• Generate reports and manage employment contracts.
• Support job classifications and client service.
• Provide guidance on work assignments.

Skills

Organizational skills

Attention to detail

Customer service skills

Professional judgment skills

Strong written skills

Technical proficiency with HRIS

Education

Bachelor's degree in Human Resources, Business Administration, or related field

Tools

HRIS system (preferably Banner)

Job description

SAIT is a global leader in applied education and an institution that empowers employees to make a difference in the lives of our students. Building on more than a century of history, we are looking for innovative employees wanting to create a future with us. As part of our team, you are encouraged to be bold and inventive, bringing new ideas to the table.

The People and Culture division at SAIT works to sustain a culture that sees our people as SAIT’s greatest strength.

The Opportunity

The HR Generalist plays a vital role in supporting core human resources functions, including employee lifecycle management, job classification, and client service. This position is responsible for generating reports, managing employment contracts, and ensuring compliance with HR policies and collective agreements. The HR Generalist also provides guidance on work assignments, responds to internal and external inquiries, and contributes to special projects. Strong organizational skills, attention to detail, and the ability to navigate HR systems are essential for success in this role.

The Role

• Pending Action Report
• Pull bi-weekly reports and manage pending action reports.
• Monitor and follow up on expiring probation periods, temporary/casual contracts, and work permits/visas.
• Handle employment contract changes and prepare extension letters for engagement letters, casual, and temporary contracts.
• Manage changes in Full-Time Equivalency (FTE) and acting incumbency appointments.
• Respond to employee file information requests.

• Reclassifications/ Classifications
• Recommend job classifications/reclassifications with salary equity considerations.
• Complete job questionnaires and guide leaders through the process.
• Evaluate requests submitted via ServiceNow and determine necessary follow-up.
• Researching and approving job requisitions in ServiceNow

• Client Support (Fresh Ticket System)
• Respond to internal/external inquiries.
• Apply knowledge of collective agreements to resolve client questions.

• Work Assignment Management
• Provide guidance to Academic Chairs on work assignment process
• Create and issue letters to faculty
• Support Academic Chairs with training on work assignment deadlines

• Additional Duties
• Maintain filing systems.
• Participate in special projects

Qualifications

• Bachelor's degree inHuman Resources, Business Administration, or related field
• 2-3 year experience in an HR Generalist role; experience in a unionized environment is a strong asset
• Strong written and presentation skills
• Ability to manage priorities independently
• Strong customer service and professional judgment skills.
• Very strong technical proficiency with an HRIS system, preferably Banner
• Agile mindset and able to pivot in an evolving environment; with a mindset for continuous improvement.

Job classification: HR Generalist

Hours per week: 37.5

Salary range: $57,893.00 -91,544.00

# of positions: 1

Position end date: March 30th, 2027

Posting closing date: August 19th, 2025

At SAIT, we understand that experience comes in many forms. We’re dedicated to adding diverse perspectives to SAIT - so if your experience is close to what we’re looking for, please consider applying.

SAIT is committed to supporting persons with disabilities throughout the recruitment process. We will work with applicants to provide accommodations upon request to the Talent Advisor.

BEWARE FALSE POSTINGS AND RECRUITING OFFERS

The Southern Alberta Institute of Technology (SAIT) has been made aware of individuals or organizations posing as SAIT using false SAIT postings to attract job seekers and collect personal information.

Please be aware that SAIT will never request information beyond what is required for a resume. SAIT will never ask for sensitive personal information such as birthdates, banking, social insurance or health care account information for our application process.

Career opportunities at SAIT will always be posted on the SAIT career site. If you are uncertain about the validity of a posting or offer, please forward the suspicious posting to [e-mail].

The Southern Alberta Institute of Technology (SAIT) is a polytechnic institute in Calgary, Alberta, with a vision to become a global leader in applied education. Building on its 100+ year history SAIT continues to reimagine the workforce of tomorrow and continues to train hit-the-ground-ready, future-proofed graduates.