Human Resources Data & Systems Analyst

Owen Sound; Markham; On-site; CAD 70,000 - 100,000; Full time

Job summary

The City of Markham is seeking a Human Resources Data & Systems Analyst to join the People Services Department. In this role, you will maintain the integrity of our HRIS, optimize reporting, and support system upgrades.

You will develop standardized HR reports, liaise with vendors, audit data, and ensure timely time-off administration and data accuracy for compensation and benefits.

Qualifications

• Minimum 3 years of experience in HRIS administration.
• College diploma in computer science, business, or a related field.
• Experience with HRIS integration and system migrations.
• Advanced Excel skills with data reporting experience.
• Knowledge of HR processes and HRIS software functionality.
• Experience with ADP WFN or similar HRIS/Payroll systems.
• Attention to detail and ability to manage changing priorities.
• CHRP designation and municipal HR experience are assets.

Responsibilities

• Manage and report People Services data with data integrity audits.
• Develop standardized, customized, and ad-hoc HR reports for planning and operations.
• Act as HRIS Subject Matter Expert, leading upgrades and data uploads.
• Liaise with internal teams and vendors to resolve HRIS issues.
• Oversee comprehensive time off administration, including calculations and reporting.
• Support compensation and benefits data accuracy and guidance to HR Administrators.
• Develop and maintain HRIS training materials and job aids.

Skills

HRIS administration

Advanced Excel

Business process analysis

HRIS integration

ADP WFN

File import/export

Project management

Education

College diploma in computer science, business, or related field

Tools

ADP WFN

Excel

Job description

The City of Markham is consistently ranked among Canada’s top municipal employers, recognized for leadership in sustainability, innovative urban planning, and strong fiscal management. We serve a diverse and growing community of over 370,000 residents, offering impactful work that strengthens our community.

We are seeking a Human Resources Data & Systems Analyst to join our People Services Department. In this vital role, you will be instrumental in maintaining the integrity and optimizing the functionality of our HRIS, directly contributing to our organizational efficiency and employee experience.

Key Responsibilities:

• Manage and report People Services (PS) data, ensuring high data integrity through systematic reviews and audits.
• Develop and maintain standardized, customized, and ad-hoc HR reports for business planning and operational needs.
• Act as the HRIS Subject Matter Expert, leading system upgrades, enhancements, data uploads, and providing technical troubleshooting.
• Liaise with internal teams and external vendors to resolve HRIS issues and drive process improvements.
• Oversee comprehensive time off administration, including calculations, system updates, and reporting.
• Support Compensation and Benefits administration by ensuring data accuracy and providing guidance to HR Administrators.
• Develop and maintain critical HRIS training materials, job aids, and documentation for practitioners and supervisors.

Requirements & Qualifications:

• Minimum 3 years of experience in HRIS administration.
• College diploma in computer science, business, or a related field.
• Proven experience with HRIS integration and/or system migration.
• Minimum 3 years experience in business process analysis to understand and resolve technical system issues.
• Proficiency in application programming, file import/export, and transfer utilities.
• Advanced Excel skills.
• Strong understanding of Human Resource business processes and HRIS software functionality.
• Experience with ADP WFN or similar HRIS/Payroll systems.
• Ability to manage changing priorities and meet deadlines effectively.
• Ability to work with continually changing priorities, requiring re-prioritization.
• Excellent attention to detail.
• CHRP designation and municipal HR experience are considered assets.