Human Resources Coordinator (18-month Contract) Calgary, AB

Tetranex Solutions Inc.; Calgary; On-site; CAD 45,000 - 70,000; Full time

Job summary

An innovative firm is seeking a Human Resources Coordinator for an 18-month contract, focusing on delivering exceptional HR support. This role offers the chance to work in a collaborative environment that values teamwork and respect. You will be responsible for various HR functions, including recruitment, onboarding, and benefits administration. With a commitment to employee growth and a positive workplace culture, this position is ideal for someone passionate about HR and looking to make a meaningful impact. Join a company that prioritizes people and fosters a supportive atmosphere for all employees.

Benefits

Flexible Work Hours

Regular Company-wide Social Events

Mentorship Program

Full Benefit Program

RRSP Matching Contribution Program

Employee Operated Social Club

Qualifications

• Strong interpersonal skills and a collaborative, team-oriented attitude.
• Self-motivated with the ability to take initiative and work independently.

Responsibilities

• Provide ongoing administrative support for employees and contractors.
• Assist with recruitment processes including posting jobs and screening candidates.
• Facilitate onboarding for new hires and contractors.

Skills

Interpersonal Skills

Written Communication

Organizational Skills

Microsoft Office Suite

G Suite

Confidentiality Management

Education

Post-secondary education in Human Resources

Tools

HRIS

Job description

Tetranex Solutions is a Calgary-based, full-discipline engineering and procurement company focused on client service and quality execution. As a privately held company, our team understands the importance of forming and maintaining great relationships with our customers by delivering outstanding products and services. With extensive experience across varying industries, our team has a successfully proven track record, showcasing our unique attribute of adaptability.

With a mission statement of “People Focused, Quality Driven”, Tetranex fully understands that the key to building a successful and reputable company lies heavily with the people that work within it. Our workplace boasts an enjoyable atmosphere accompanied by an intentional commitment towards a work-life balance. Combined with an open-door policy, indiscriminate of experience or role, Tetranex fosters a massive “think tank” learning environment where mentorship and unconventional practices are encouraged.

Our goal is to grow as industry leaders; in order to achieve that goal, Tetranex needs to employ people who value and desire the same thing.

Position Description

Currently, Tetranex is seeking a Human Resources Coordinator on a full-time contract basis to cover an 18-month maternity leave position.

This is a great opportunity to work for an organization that genuinely puts people first. You'll be part of a collaborative HR team and surrounded by great colleagues who value teamwork, respect, and a strong workplace culture. Your day-to-day work will help create a positive and supportive experience for employees across the company.

Responsibilities

General HR Administration

• Provide ongoing administrative support for both employees and contractors throughout the full employee lifecycle.
• Maintain and update employee and contractor records in the internal HRIS.
• Track relevant reports and support quarterly and annual audits.
• Other miscellaneous tasks as required.

Recruitment

• Post job openings across multiple platforms and assist with candidate screening.
• Coordinate candidate communication, schedule interviews, conduct reference checks, and support phone screening.
• Maintain recruitment records and assist with drafting employment contracts and offer letters.

Onboarding & Offboarding

• Facilitate onboarding for new hires and contractors, including system setup, task assignment, documentation, and orientation scheduling.
• Coordinate offboarding tasks such as systems access removal and completion of exit procedures.

Benefits Administration

• Support benefit processes, including enrollments, terminations, employee inquiries, and data audits.
• Liaise with benefit providers and employees to address and resolve benefits-related questions and concerns.

HRIS Administration

• Maintain employee and contractor profiles in the HRIS.
• Upload relevant documents and assign onboarding, offboarding, and recruitment tasks.
• Conduct regular audits to ensure data accuracy and compliance.

Performance & Training Support

• Assist with scheduling performance reviews, compiling review documentation, and uploading materials to HRIS.
• Coordinate and track employee training, including maintaining training records and spreadsheets.
• Support grant applications where applicable.
• Assist with contractor agreement renewals and related documentation management.

Internal Communications & HR Initiatives

• Support the administration of quarterly staff updates and internal communications.
• Assist with the implementation and ongoing improvement of HR policies and programs.
• Coordinate and participate in career fairs and similar external HR initiatives.

Requirements

• Strong interpersonal skills and a collaborative, team-oriented attitude.
• Self-motivated, with the ability to take initiative and work independently.
• High level of professionalism and the ability to handle confidential information with discretion.
• Excellent written and verbal communication skills.
• Strong attention to detail, with excellent organizational and time management skills.
• Flexibility and adaptability when dealing with shifting priorities and responsibilities.
• Proficiency in Microsoft Office Suite; experience with G Suite is an asset.
• Prior experience working in an engineering or technical environment is an asset.
• Post-secondary education or training in Human Resources is considered a strong asset.

The Tetranex experience offers a number of benefits to aid in the facilitation of a great working environment for all of our people, some of which include:

• Challenging large and small-scale projects varying in scope, duration and application.
• Resource involvement in multiple facets of all projects as Tetranex believes growth is truly optimized when individuals are exposed to and understand the “bigger picture”.
• Flexible work hours to cater to commuting and scheduling needs.
• Regular company-wide social events.
• Mentorship program and interactive employee growth development planning.
• Semi-annual performance reviews focused on career path development and alignment of training opportunities.
• Full benefit program.
• RRSP matching contribution program.
• Employee operated Social Club.
• A smaller company “feel” that adopts an enjoyable company culture allowing opportunities and flexibility for employees to get their feet wet in multiple areas.

If what Tetranex offers appeals to what you are looking for and you have the required experienced outlined above, we look forward to reviewing your application.