Human Resources Coordinator

Cespira; Vancouver; On-site; CAD 50,000 - 70,000; Full time

Job summary

A sustainable transportation technology company in Vancouver is seeking an HR Coordinator to support the full employee lifecycle. Key responsibilities include recruitment, onboarding, and HR systems administration. The ideal candidate has 1-2 years of experience in HR, strong interpersonal skills, and a passion for HR. This role offers a collaborative work environment with opportunities for personal and professional growth.

Benefits

Diverse and inclusive workplace

Opportunities for career growth

Engagement with global teams

Qualifications

• 1–2 years of experience in an HR or similar role.
• Strong abilities to build rapport with individuals at all levels.
• Proven capability to analyze problems effectively.

Responsibilities

• Provide support for HR operations including reporting and leaves.
• Manage onboarding experience for new hires.
• Conduct full cycle recruitment activities including drafting job descriptions.

Skills

Interpersonal skills

Organizational skills

Process improvement mindset

Customer-service mindset

Education

Post-secondary education in Human Resources or related field

Tools

HRIS platforms (e.g., HiBob, Dayforce, BambooHR, Workday)

Job description

Job Description

Cespira is a joint venture between Volvo Group and Westport Fuel Systems, dedicated to advancing sustainable transportation solutions. With offices in Gothenburg (Sweden), Vancouver (Canada), and Brescia (Italy), Cespira is leading the way in developing and commercializing High-Pressure Direct Injection (HPDI) technology for heavy-duty engines. This innovative technology supports the use of hydrogen and renewable fuels, significantly reducing greenhouse gas emissions. Our mission is to provide practical, scalable solutions that accelerate the transition to a decarbonized future, ensuring cleaner air and a better world for future generations. We are committed to building on our strong reputation for excellence and pushing the boundaries of what's possible in transportation.

Position Overview

We’re looking for an HR Coordinator to join our lean and dynamic HR team. In this role, you will be instrumental in supporting the full employee lifecycle, with a focus on recruitment, onboarding, HR systems administration, and process improvement.

As the HR Coordinator, you will report directly to the Senior HR Business Partner and be a key contributor in ensuring our employees have an exceptional and seamless experience across every touchpoint. You will bring a collaborative mindset, a detail-oriented approach, and a passion for delivering high-quality HR services.

Job Requirements

• 1–2 years of experience in an HR or similar role
• Post-secondary education in Human Resources, Business Administration, or a related field
• Strong interpersonal skills with the ability to build rapport with individuals at all levels of an organization
• Strong organizational skills with keen attention to detail and follow-through
• Process-minded with a continuous improvement approach
• Familiarity with ATS and HRIS platforms (e.g., HiBob, Dayforce, BambooHR, Workday) is a strong asset
• Proven ability to analyze problems effectively and deliver high-quality outcomes within set timelines
• Proactive, dependable, and confident in handling confidential and sensitive personal information
• A team player with a customer-service mindset and positive attitude
• Enthusiasm for HR and a desire to grow your career in the HR space

Job Responsibilities

• Provide administrative support for day-to-day HR operations (e.g., reporting, leaves of absence, employee letters, organizational charts)
• Manage a seamless onboarding experience by coordinating new hire orientation, systems and workspace setup, and completion of required documentation, while liaising with internal teams to ensure readiness from day one
• Conduct full cycle recruitment activities, including drafting and posting job descriptions, scheduling interviews, managing candidate communications, conducting background checks, and preparing offer letters
• Maintain confidential employee records and ensure documentation is current, accurate, and compliant, including with all privacy regulations (PIPA, GDPR)
• Assist in the implementation and continuous improvement of HR programs, processes, and policies
• Support HRIS data entry, accuracy, and reporting (e.g., HiBob, Dayforce, or similar system)
• Track training and development, including scheduling, communication, and attendance tracking
• Partner closely with cross-functional teams and external vendors to support the employee experience
• Respond to employee inquiries and escalate complex questions to the Senior HRBP
• Contribute to internal HR communications and employee engagement initiatives
• Support special projects and initiatives as needed

Health and Safety Responsibilities

• Promote Cespira’s H&S culture following all Environmental, and H&S procedures and understanding your obligations and responsibilities
• Report unsafe conditions, behaviors, and all accidents
• Co-operate with JHSC (Joint Health & Safety Committee) and Safety representatives

Job Benefits

At Cespira, we are committed to fostering a diverse, equitable, and inclusive workplace where all employees feel a sense of belonging. We believe that diverse perspectives drive innovation, strengthen collaboration, and enable us to better serve our global community. We strive to create an environment where everyone—regardless of background, identity, or experience—feels respected, supported, and empowered to thrive.

Why Join Us

• Make a Real Impact – Contribute to cutting-edge cleantech solutions that are shaping the future of sustainable transportation
• Grow with Purpose – Be part of a collaborative, mission-driven team where your work is valued, your voice matters, and your growth is supported
• Build Something Meaningful – Join a lean HR function with hands-on exposure to the full employee lifecycle and opportunities to grow your career
• Opportunity to Work Across Borders – Engage with global teams in a dynamic joint venture environment that values diverse perspectives and agile thinking