Human Resources Coordinator

MIABC; Vancouver; Hybrid; CAD 68,000 - 85,000; Full time

Benefits offered by this job

Incidental health spending account

Remote work two days per week

Flex day plan with 18 flex days per yr

Statutory holidays off + special days

Transit-adjacent office

Free parking with EV charging

Bike storage

Phone allowance

Mentorship programs

Staff social activities

Job summary

The Municipal Insurance Association of British Columbia (MIABC) is seeking an engaged Human Resources Coordinator to join the Administration team in a permanent full-time role. You will manage payroll, benefits, onboarding, HR records, and policy administration while ensuring health and safety compliance and effective recruitment support.

You will draft policies, job descriptions, coordinate interviews, and support onboarding/offboarding, training, and staff events, all within a collaborative

Qualifications

• Three to five years of progressive human resources experience.
• Post-secondary education in human resources or a related field; CPHR designation preferred.
• Hands-on experience administering payroll and group benefits; PowerPay asset.
• Working knowledge of BC employment legislation and HR best practices.
• Proficiency with HRIS/payroll systems and Microsoft 365.
• Discretion and sound judgment handling confidential information.

Responsibilities

• Deliver day-to-day HR operations and serve as the first contact for employees and managers on routine matters.
• Administer payroll and benefits, support recruitment and onboarding, maintain HR records and policies.
• Draft and update HR policies, job descriptions, and postings; assist with recruitment processes.
• Coordinate orientation, onboarding, and offboarding; manage employment agreements.
• Support WorkSafeBC health and safety compliance, incident reporting, and return-to-work coordination.
• Organize staff training, development opportunities, and staff events; ensure compliance with legislation.

Skills

Payroll administration

HRIS

Microsoft 365

Communication skills

Discretion and confidentiality

Education

Post-secondary education in HR or related field

CPHR designation (or active candidacy) preferred

Tools

Ceridian PowerPay

Job description

Are you looking for a position where you make a difference in our communities? At the Municipal Insurance Association of British Columbia (MIABC) we invest in the communities of British Columbia, so that they can invest in themselves. We are a member-owned non-profit insurance reciprocal that provides liability coverage to over 170 local governments in British Columbia, and property and ancillary coverage to over half of our members.

Each day, through every piece of advice shared, every outreach program offered, and every insurance policy written, our organization proudly declares that what makes each community unique is worthwhile, empowering the communities at the very heart of our province and the people who are the heart of those communities.

The MIABC is looking for an engaged, energetic and organized Human Resources Coordinator to join our Administration team.

Job Summary:

The Human Resources Coordinator is responsible for the day-to-day delivery of the organization's human resources operations and serves as the first point of contact for employees and managers on routine HR matters. The Coordinator administers payroll and benefits, supports recruitment and onboarding, maintains HR records and policies, and helps ensure compliance with employment and health and safety requirements.

Job Functions:

• Administers and processes the payroll, including statutory remittances, records of employment, and year-end reporting.
• Administers the pension and group benefit plans, including enrolments, changes, and terminations; reviews coverage and rates.
• Drafts and updates human resources policies.
• Drafts and updates job descriptions and job postings.
• Assists with all phases of the recruitment process including drafting and posting job ads, screening applicants, coordinating interviews, and completing reference checks.
• Prepares offer and termination documentation and maintains employment agreements.
• Coordinates orientation and onboarding for new employees and conducts offboarding for departing staff.
• Supports health and safety compliance with WorkSafeBC, including incident reporting, claims, and return-to-work coordination.
• Facilitates staff training by organizing and arranging educational seminars, workshops, and other professional development opportunities.
• Supports staff appreciation efforts by coordinating and facilitating staff events.
• Maintains compliance with relevant employment legislation (e.g., the Employment Standards Act, Human Rights Code, WorkSafeBC regulations, and applicable privacy legislation) and internal risk-management practices.
• Stays current on legislative, industry, and organizational changes affecting human resources and employment practices.
• Follows and ensures compliance with the MIABC’s policies and procedures.
• Participates in Enterprise Risk Management (ERM) and other internal committees as assigned.
• Cooperates and collaborates with other employees and members in a spirit of teamwork and collegiality.
• Promotes and represents the MIABC as a professional association.
• Performs other duties and special projects as assigned.

Position Qualifications:

• Three to five years of progressive human resources experience.
• Post-secondary education in human resources or a related field; CPHR designation (or active candidacy) preferred.
• Hands-on experience administering payroll and group benefits. Experience with Ceridian PowerPay is an asset.
• Working knowledge of BC employment legislation and HR best practices.
• Proficiency with HRIS/payroll systems and Microsoft 365.
• Demonstrated discretion and sound judgment in handling confidential and sensitive information, including knowing when to expand a matter.
• Strong interpersonal skills and excellent written and verbal communication.
• Ability to prioritize and manage multiple tasks and deadlines with a high degree of accuracy and attention to detail.

Our Commitment to You:

The MIABC believes in a culture rooted in collaboration and growth. Our team is enthusiastic, innovative, diverse, and driven to enrich the lives of our members and each other. We promise to support you and provide you with meaningful challenges and opportunities to shine. From competitive salaries, benefit packages and professional development opportunities, to work-life balance with flex days and hybrid work opportunities, we offer our teammates a working environment in which they feel supported, encouraged and empowered to take risks and share their perspectives openly and freely.

Our Commitment to Diversity, Equity, and Inclusion:

Equity is entrenched in the MIABC’s values and guiding principles. We celebrate, empower, and support the unique differences our staff, board and members bring to our organization. We strive to be a workforce and organization that is representative of the diversity of the communities in British Columbia.

• Participation in a defined pension plan;
• Incidental health spending account;
• The ability to work remotely two days a week;
• Optional participation in a flex day plan allowing for 18 flex days per calendar year;
• Statutory holidays off as well as Easter Monday, National Day for Truth and Reconciliation and Boxing Day;
• A centrally located office next to transit, shopping, restaurants and the False Creek Seawall;
• Free parking on a first-come, first-served basis, with EV charging stations;
• Secure private bike storage;
• Monthly allowance for employees who choose to use their personal mobile phone for business;
• Mentorship programs; and
• Staff social activities.

Status: Permanent full-time

Pay Range: $68,000–$85,000 annual salary