Human Resources Coordinator

OPTrust; Toronto; Hybrid; CAD 67,000 - 97,000; Full time

Benefits offered by this job

Comprehensive benefits (health, dental

Hybrid work model

Pension plan membership

Professional development programs

Inclusion, diversity & equity strategy

Extensive learning opportunities (e.g.

Generous vacation package

Job summary

OPTrust in Toronto, Ontario, is seeking an HR Operations & Administration professional to support HR programs, processes, and services across the organization. The role covers recruitment, employee lifecycle, leaves management, HR systems, reporting and analytics, and special projects.

You will oversee onboarding and offboarding in Workday, maintain accurate records, assist with payroll inputs, draft HR communications, and ensure data integrity and compliance.

Qualifications

• Post secondary education in Human Resources Management.
• Minimum of 2+ years of Human Resources experience or equivalent preferred.
• HRPA membership is an asset.
• Experience with HRIS systems, Workday is preferred.

Responsibilities

• Support HR programs, processes, and services across the organization, including recruitment, employee lifecycle, leaves management, HR systems, reporting, analytics and projects.
• Manage onboarding and offboarding in Workday; coordinate orientation and offboarding activities.
• Assist with payroll inputs and HR communications; support payroll validation and data audits as needed.
• Prepare regular and ad-hoc HR reports and maintain HR documentation in line with policies and legislation.

Skills

Analytical skills

Communication skills

Attention to detail

Multitasking

Team collaboration

Education

Post-secondary HR management degree

Tools

Workday

Microsoft Excel

Microsoft Office

Job description

At OPTrust, paying pensions today, preserving pensions for tomorrow is our mission and business.

When you choose OPTrust, you join a team of smart, talented people who fuel our success and have a passion for pensions. Everyone at OPTrust – in Toronto, London and Sydney – makes a meaningful impact. Our culture is driven by team members with different backgrounds and perspectives creating an inclusive and fulfilling place to work for everyone. We work in a fast-paced environment, but we find time to have fun and give back to the community.

What OPTrust offers you

• Unique culture rooted in our core values – collaboration and teamwork, integrity, respect, flexibility, excellence and continuous improvement.
• A purpose-driven environment where we all work towards the common goal of paying pensions today and preserving pensions for tomorrow.
• Comprehensive benefits focused on your health and wellness, including dental, vision and extended health benefits, as well as membership in our world-class defined benefit pension plan.
• A flexible, hybrid work model.
• A dedicated inclusion, diversity and equity strategy with meaningful opportunities to participate, including our employee-led resource groups.
• Extensive professional development opportunities and learning initiatives including access to LinkedIn Learning, guest speakers, tuition reimbursement, professional association memberships, leadership development programs, a mentorship program, monthly professional development time and more.
• A competitive vacation package with additional work-life balance day.

About the role

This position provides key operational support to the People Team by assisting with the delivery of HR programs, processes, and services across the organization. This role requires hands‑on involvement in many aspects of Human Resources, including recruitment, employee life cycle, leaves management, HR systems, reporting and analytics, and special projects.

What you’ll do

HR Operations & Administration:

• Build and maintain trusted cross functional relationships through accurate support and timely follow up.
• Maintain accurate and up-to-date employee records in Workday, including hires, job changes, compensation updates, and terminations.
• Coordinate and process employee lifecycle transactions, ensuring data integrity and compliance.
• Support payroll inputs and partner with Finance/payroll providers to ensure timely and accurate processing.
• Assist with drafting HR correspondence, preparation and distribution of documents, presentations and other materials as needed.
• Support the payroll and benefits administration process in Workday, by participating in bi weekly payroll validation meetings and process audits as needed.
• Maintain HR documentation, templates, and employee files in accordance with company policies and applicable legislation.

Onboarding and Offboarding

• Manage the full onboarding process in Workday, including offer entry, new hire setup, system access coordination.
• Schedule and facilitate orientation.
• Serve as the primary point of contact for new hires, providing a welcoming and seamless experience.
• Coordinate offboarding activities, including exit documentation, system updates, and exit interviews.

Employee Support

• Support the People team mailbox by responding to employee and manager inquiries related to HR policies, processes, and Workday navigation.
• Provide general guidance on employee inquiries, escalating more complex issues as needed.
• Support HR team with employee communications and process updates.

Workday & Reporting

• Act as a Workday super user for the organization, supporting data entry, troubleshooting, basic system configuration and testing as needed.
• Prepare regular and ad‑hoc reports and analytics to support and monitor HR metrics and programs, to enable strategic business decisions and monitor processes for continuous improvement.
• Support data audits and reporting requests, ensuring accuracy and confidentiality.

HR Programs & Projects

• Assist with the coordination of HR cyclical programs such as objective setting, development planning and year end performance.
• Support small HR projects, policy updates, and process improvements.
• Contribute to continuous improvement of HR workflows and Workday utilization.
• Standard Requirements.
• Performs other duties as assigned.
• Ensure clear understanding and adherence of all OPTrust’s policies, procedures, guidelines as well as living our values and fostering an inclusive culture.

What you bring

• Post Secondary education in Human Resources Management and minimum of 2+ years of Human Resources experience or equivalent is preferred.
• Member in good standing with the HRPA is an asset.
• Proven analytical skills and ability to problem‑solve.
• The ability to grow and develop knowledge and skills within the Human Resources function.
• Proven experience working with an HRIS system, Workday is preferred.
• Proficient knowledge in Microsoft Excel.
• Strong knowledge of Microsoft Office software, including Teams, Outlook Mail, Word, and PowerPoint.
• Effective verbal and written communication skills with all levels internally and externally, including outside vendors.
• Proven ability to be organized and experience that requires a high degree of attention to detail.
• Strong analytical skills and superior ability to problem‑solve.
• Ability to manage multiple priorities in a fast‑paced environment.
• Excellent interpersonal and customer service skills.
• Ability to handle confidential information with tact and discretion.
• Demonstrate initiative, work independently, and an ability to complete multiple simultaneous assignments in a timely manner.
• Exemplify OPTrust’s values: collaboration and teamwork, integrity, respect, flexibility, excellence, and continuous improvement.

This posting is for an existing vacancy.

The base salary range for this position ranges from $67,000 -$97,000.

The exact placement within the range will vary based on a variety of factors including: the candidate's knowledge, skills and experience relative to the requirements of the role, internal peers and the external market. In addition to base pay, this role is eligible to participate in the OPTrust incentive program, the defined benefit pension plan and comprehensive benefits.

Serving a membership as diverse as ours and investing in a global market means cultivating an environment that embraces inclusion, diversity, and equity in everything we do. OPTrust is an organization engaged in building on our unique and diverse strengths. We know a diversity of backgrounds, cultures, gender identities and perspectives are critical to achieving our shared goals.

If you require accommodation at any time during the recruitment process, please send a message to [e-mail], or discuss your needs with the Talent Acquisition Consultant during the telephone screening. We will do our best to work with you and provide appropriate accommodation.

As an organization we’re seeking ways to respond to the Truth and Reconciliation Commission of Canada’s Call to Action 92. We are working with the Canadian Council for Indigenous Business to build bridges with Indigenous communities and partners, and we have created an employee‑led Reconciliation Working Group that will work with Indigenous experts to identify a path to reconciliation for our organization.

We thank all interested applicants, however only those under consideration will be contacted.