Executive Assistant

OPTrust; Toronto; On-site; CAD 74,000 - 86,000; Full time

Benefits offered by this job

Benefits after six months

Pension plan membership

Hybrid work model

Job summary

OPTrust is seeking an Executive Administrative Assistant to provide senior-level support for the PATH Program. You will coordinate Board and committee meetings, manage calendars, arrange travel, and assist with events and budgets for executives and staff.

The role requires 4 years of admin experience, strong MS Office skills, and familiarity with Concur and Workday. Hybrid work in Toronto with a values-driven, inclusive culture.

Qualifications

• 4 years of administrative experience with at least 2 years at a senior executive level.
• Experience in the financial services industry is an asset.
• College or university degree preferred.
• Experienced with Concur and Workday expense/HR platforms.

Responsibilities

• Coordinate meetings including Board and Committee meetings with internal and external contacts.
• Manage calendars and provide support for VP and PATH team.
• Assist corporate travel planning and coordinate team events.
• Prepare materials, notes, minutes, and expense processing for executives.
• Draft, edit and proofread documents and presentations for meetings.
• Maintain confidentiality and manage sensitive information.

Skills

Administrative support

Calendar management

Communication

Microsoft Office

Concur

Workday

Discretion

Education

College or university degree

Tools

Concur

Workday

Microsoft Office

Job description

Executive Assistant

Type: 12 Month Contract Location: Toronto (Hybrid) Posting Date: August 5, 2026

At OPTrust, paying pensions today, preserving pensions for tomorrow is our mission and business. When you choose OPTrust, you join a team of smart, talented people who fuel our success and have a passion for pensions. Everyone at OPTrust – in Toronto, London and Sydney – makes a meaningful impact. Our culture is driven by team members with different backgrounds and perspectives creating an inclusive and fulfilling place to work for everyone. We work in a fast-paced environment, but we find time to have fun and give back to the community.

What OPTrust offers you

Unique culture rooted in our core values – collaboration and teamwork, integrity, respect, flexibility, excellence and continuous improvement. A purpose-driven environment where we all work towards the common goal of paying pensions today and preserving pensions for tomorrow. A flexible, hybrid work model. Benefits package after six months of consecutive employment. Optional membership in our world-class defined benefit pension plan. A dedicated inclusion, diversity and equity strategy with meaningful opportunities to participate, including our employee-led resource groups.

About the role

The Executive Administrative Assistant (EA) will be responsible for providing senior-level administrative services to the PATH Program, which is a multi-year and multi-million-dollar pension administration transformation at OPTrust. This role will support executives and staff, including the Vice President of Pension Administration Transformation (VP), Directors, Managers and bargaining unit employees within the PATH Program.

What you’ll do

• 1. Coordination

  Coordinate meetings, including Board and Committee meetings, with internal and external contacts including sponsors, vendors, consultants, and advisors, and assist in the preparation of materials. Planning and coordination of periodic meetings relating to PATH, including scheduling of meetings, timely preparation and distribution of meeting materials, preparation of detailed meeting notes and minutes, and carrying out other arrangements, as required.

  Manage calendars and provide other support services, as necessary, for the VP and the PATH team.

  Assist the corporate travel team as they manage travel arrangements for the PATH Program.

  Plan and coordinate team building, social, and other events for the team. This will require working with outside parties when the event is external.

  Provide recommendations for logistics, distribute event schedules and oversee all other event details as needed.

  Work with Facilities, Information Technology Operations & Security and People Teams on planning and coordinating movement of staff, new hires, leaves and offboarding to ensure that any technology or access requirements are met.

  Reconciliation of expenses, accounting entries, and assist in the processing of all invoices and expenses for the VP and management team via Concur.

  Researching information, assisting with special projects and performing other duties, as required.

• 2. Communication

  Handle inquiries, as appropriate, while maintaining confidentiality and discretion on all matters.

  Work with the VP and management on the team to draft, edit, and proofread documents and presentation material ahead of meetings. This will include reporting documents, stakeholder communications and budgets; ensuring adherence to established brand and internal standards.

  Proactively assist in the preparation of routine correspondence.

  Keep the PATH team informed of new developments within the team and throughout the organization, through team updates etc. and maintain a pulse on the team to see where there may be room to provide additional support.

  Liaise with other EAs at OPTrust keeping them informed of any relevant program and/or corporate updates.

• 3. Other Duties

  Performs other duties as assigned.

  Ensure clear understanding and adherence of all OPTrust’s policies, procedures, guidelines as well as living our values and fostering an inclusive culture.

What you bring

• 4 years of administrative experience with at least 2 years at a senior executive level in a fast-paced organization.
• Experience in the financial services industry is an asset.
• College or university degree preferred.
• Experienced and comfortable using software and platforms such as Concur’s expense reporting module and Workday.
• Strong organizational skills and ability to efficiently multi-task and prioritize work.
• Highly proficient with Microsoft Office (i.e., Word, Excel, PowerPoint), and Adobe applications.
• Takes initiative by bringing forward ideas that add value to the team.
• Excellent written communication skills to compose a variety of correspondence and ensure accuracy of material.
• Demonstrated ability to communicate and interact effectively at all levels of the organization.
• Detail-oriented; effectively plans work through defining objectives and anticipating needs and priorities.
• Ability to work effectively as part of a team or independently with minimal supervision.
• Discretion and good judgement required for dealing with sensitive and confidential matters.
• Exemplify OPTrust’s values: collaboration and teamwork, integrity, respect, flexibility, excellence, and continuous improvement.

This posting is for an existing vacancy. The range of expected compensation for this position is $73,792.00 to $85,720.00 per year. If you require accommodation at any time during the recruitment process, please send a message to [e-mail], or discuss your needs with the Talent Acquisition Consultant during the telephone screening. Serving a membership as diverse as ours and investing in a global market means cultivating an environment that embraces inclusion, diversity, and equity in everything we do. OPTrust is an organization engaged in building on our unique and diverse strengths. We know a diversity of backgrounds, cultures, gender identities and perspectives are critical to achieving our shared goals. As an organization we’re seeking ways to respond to the Truth and Reconciliation Commission of Canada’s Call to Action92. We are working with the Canadian Council for Indigenous Business to build bridges with Indigenous communities and partners, and we have created an employee-led Reconciliation Working Group that will work with Indigenous experts to identify a path to reconciliation for our organization.

We thank all interested applicants, however only those under consideration will be contacted. With net assets of over $27billion, OPTrust invests and manages one of Canada’s largest pension funds and administers the OPSEU Pension Plan (including OPTrust Select), a defined benefit plan with 118,000 members. OPTrust was established to give plan members and the Government of Ontario an equal voice in the administration of the Plan and the investment of its assets through joint trusteeship. OPTrust is governed by a 10-member Board of Trustees, five of whom are appointed by OPSEU/SEFPO and five by the Government of Ontario.