Human Resources Coordinator

Children's Aid Society of Toronto; Toronto; On-site; CAD 45,000 - 70,000; Full time

Job summary

An established industry player seeks a Human Resources Coordinator to enhance the candidate experience and support recruitment efforts. The ideal candidate will thrive in a dynamic environment, managing multiple tasks such as job postings, candidate screenings, and interview coordination. This role offers a unique opportunity to contribute to a team dedicated to promoting inclusivity and diversity within the workforce. Join a forward-thinking organization committed to fostering a supportive and equitable work environment while making a significant impact in the community.

Qualifications

• At least one year of relevant experience in Human Resources.
• Completion of post-secondary education in Human Resources.

Responsibilities

• Supports recruitment team with onboarding and staffing.
• Coordinates interviews and performs initial screening of candidates.
• Maintains recruitment files and ensures accurate records.

Skills

Human Resources Practices

Customer Service

Interpersonal Skills

Communication Skills

Problem Solving

Microsoft Office

HRIS

Team Collaboration

Bilingual Proficiency

Education

Post-secondary education in Human Resources

CHRP designation

Tools

HRIS

Microsoft Office Suite

Job description

HUMAN RESOURCES COORDINATOR

HUMAN RESOURCES BRANCH

Reporting to the Manager of Talent Acquisition & Workforce Planning, the Human Resources Coordinator works within the Human Resources Team to provide support with Human Resources administration, projects, and other activities. This role primarily provides support to the Human Resources Recruitment team with promoting and maintaining the candidate experience as related to onboarding, staffing, strategic recruitment and workforce planning, supporting other areas of the HR Department as needed.

Major Responsibilities:

1. Prepares and posts job postings and advertisements on internal HRIS Career Portal, external career site, job specific organizations, and other job posting sites such as LinkedIn.
2. Performs initial screening of job applicants, short lists candidates based on required qualifications and performs phone screening
3. Coordinates schedules and arranges interviews with panel members and candidates.
4. Administers written assignments and tests as needed
5. Performs employment reference checks on candidates
6. Arranges and conducts new employee documentation sessions
7. Supports temp agency Vendor of Records recruitment process
8. Coordinates and monitors police and background check process and other items of documentation
9. Supports recruitment initiatives such as career fairs and other outreach initiatives
10. Researches, compiles and analyzes data for special human resources projects and reports.
11. Maintains information related to methods to source candidates, i.e. job posting web sites or professional associations
12. Creates and maintains recruitment files ensuring timely and accurate records
13. Advises Manager of any problems in execution of administrative and team responsibilities and participates in the planning for resolution of problems
14. Acts as a back up to the Human Resources Assistant answering phones and performing a variety of general office duties
15. Supports other areas of the Human Resources Department including Labour Relations, Disability Management, Health and Safety, Organizational Development, Compensation & Benefits and HR Operations as needed.
16. Acts in accordance with and incorporates Society's Code of Ethics, Confidentiality, Anti-Oppression/Anti-Racism, Harassment & Discrimination policies, etc.
17. Uses sound judgment in consideration of financial resources
18. Complies with Society's financial policies and procedures
19. Works in a safe manner in accordance with the Society's health and safety policies and procedures and all relevant legislation
20. Performs other tasks as required

Education and Experience

• Completion of post-secondary education in Human Resources with at least one year of relevant experience; or
• An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job

Knowledge and Skills

• Demonstrated knowledge of human resources practices and office systems
• Excellent customer service and interpersonal skills; tactful and diplomatic with internal and external contacts
• Excellent communication skills, verbal and written
• Responsive to and capable of providing timely communication on all issues of consequence
• Proven ability to take initiative and work independently
• Creative problem solving ability
• Possess a confidential and tactful manner
• Excellent computer skills with proficient using Microsoft Office, HRIS and similar complex databases
• Proven team player with an aptitude for working in a collegial and collaborative environment
• Flexible and able to manage high work volumes and conflicting priorities with a proven ability to meet deadlines
• Proficiency in a second language an asset
• CHRP designation an asset

Accommodation at CAST

We are committed to a selection process and work environment that is inclusive and barrier free. Accommodation will be provided in accordance with the Ontario Human Rights Code. Applicants need to make any accommodation requests for the interview or selection process known in advance by contacting the Human Resources Department at 416-924-4640 x2030. Human Resources will work together with the hiring committee to arrange reasonable and appropriate accommodation for the selection process which will enable you to be assessed in a fair and equitable manner.

Equity Hiring Strategy and Application Process

The Children’s Aid Society of Toronto (CAS of Toronto) is committed to employing a workforce that is reflective of the population of Toronto as well as the diverse communities we serve. Our Equity Hiring Strategy is deemed to be a Special Program under the Ontario Human Rights Code.

• All qualified and interested candidates are encouraged to apply to this job posting.

For non-union postings under our Equity Hiring Strategy, applicants will be considered as follows:

Internal qualified applicants who self-identify as being part of one or more of the following under-represented groups: 2SLGBTQ+, persons with disabilities, racialized (visible minority) and/or women.

1. All internal qualified applicants
2. External qualified applicants who self-identify as being part of one or more of the following under-represented groups: 2SLGBTQ+, persons with disabilities, racialized (visible minority) and/or women
3. All external qualified applicants

During the online application process, applicants will have the opportunity to complete the Employment Equity questionnaire, to indicate if they self-identify as being part of one or more of the above under-represented groups. Answering the questionnaire is voluntary and all responses will be kept confidential and used only for the purposes outlined in this program. If the questionnaire is not completed by an applicant, they will not be considered as being from an equity seeking group.

The information collected will help us identify qualified applicants from the listed under-represented groups as part of our Equity Hiring Strategy. In addition, information provided will be used to understand the diversity of candidates that apply to roles within CAS of Toronto. A summary of the responses to this questionnaire will be used to help assess application trends and inform the further development, accessibility and enrichment of our recruitment programs.

Qualified applicants who are interested in this opportunity can apply for position by submitting their application consisting of a cover letter and resume by clicking the Apply button (at www.torontocas.ca/careers), by fax [phone]), or mail (30 Isabella Street, 5th Floor) to the attention of Human Resources.

Applications for this position must be received in the Human Resources Department, NO LATER THAN 11:59 PM on FRIDAY, MAY 9, 2025.

Applications will be reviewed on an ongoing basis throughout the posting period. Early submission is recommended. We thank all applicants for their interest; please note that only those who are under consideration will be contacted.